A Ledger is a book or file for recording the economic transactions. It is a record record of total economic transactions for an economic entity. These transactions are recorded in the ledger in different accounts. It is a date-wise record of all the transactions related to a particular account such as cash, bank, sales, purchase, advertisement and so on. There are four types of ledger available in Ginesys - Liabilities, Assets, Income, and Expenseand Expense. This article describes how to Manage Ledgers at Ginesys HO.
Ledger Posting Table for Each Document Type
There are 4 different types of General Ledgers in Ginesys ERP as mentioned below, each type has its own set of logic and significance.
General: This type of ledger is generally used for all types of accounting entries
Bank
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/Cash: This type of ledger is only used for making payments or receipts in vouchers. Journals cannot be passed using these ledgers.
AR/AP: This type of ledger is
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used for
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In your business, you record each transaction, and later such transactions are classified into separate accounts and get posted to the ledger. Each account has an opening balance or carry forward balance, transactions recorded either as debit or credit and a closing balance. Ledgers contain the necessary information to prepare financial statements. The ledgers in Ginesys ERP or in the Books of Accounts affect assets, liabilities, income, or expenses. Once the transactions are posted to the ledgers, considering the closing balance of each account the Trial Balance is prepared. Ginesys ERP provides flexibility to the users to generate Profit & Loss A/c and Balance Sheet. It can also generate a range of comprehensive financial statements and reports.
In Ginesys ERP, there are few predefined ledgers. Apart from the predefined ledgers, you can create as many ledgers as required for your business. You can create the ledgers before recording the transactions.
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In Ginesys ERP, you also have the option to track changes made to the ledgers through Audit Log. |
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Note: Deletion of ledgers is not allowed once entries are passed. |
Predefined ledgers
In Ginesys ERP, there are 83 predefined ledgers, details given below:
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SN
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Ledger Name
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Type
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Group Name
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Nature
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Site Applicable
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Subledger Applicable
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1
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Advance Income Tax
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Asset
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Advances
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General
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No
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No
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2
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Staff Advances
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Asset
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Advances
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General
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No
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No
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3
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TDS Receivable
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Asset
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Advances
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General
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No
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No
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4
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A Bank
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Asset
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Bank Account
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Bank
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No
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No
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5
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Branch A/c
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Asset
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Branch Accounts
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General
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No
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No
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6
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Branch Transit A/c
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Asset
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Branch Accounts
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General
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No
...
No
...
7
...
Cash Main
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Asset
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Cash-in-hand
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Cash
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No
...
No
...
8
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Cash Drawer
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Asset
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Cash-in-hand
...
General
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No
...
No
...
9
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Input Service Tax
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Asset
...
Input Vat & Service Tax
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General
...
No
...
No
...
10
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Input Vat - 4%
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Asset
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Input Vat & Service Tax
...
General
...
No
...
No
...
11
...
Electricity Deposit
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Asset
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Deposits
...
General
...
No
...
No
...
12
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Stock - RM (B/S)
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Asset
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Stock-in- hand
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General
...
No
...
No
...
13
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Stock - FG (B/S)
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Asset
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Stock-in- hand
...
General
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No
...
No
...
14
...
Sundry Debtors
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Asset
...
Sundry Debtors
...
AR/AP
...
No
...
Yes
...
15
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Computer
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Asset
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Depreciable Assets
...
General
...
No
...
No
...
16
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Furniture & Fixture
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Asset
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Depreciable Assets
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General
...
No
...
No
...
17
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Land & Buildings
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Asset
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Land
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General
...
No
...
No
...
18
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Preliminary Expenses
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Asset
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Misc. Expenditures
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General
...
No
...
No
...
19
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B Bank Term Loan
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Liability
...
Term Loan
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General
...
No
...
No
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20
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Cash Credit C Bank
...
Liability
...
Bank OD A/c
...
Bank
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No
...
No
...
21
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ABC Loan Ltd
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Liability
...
Loans From Body Corporates
...
General
...
No
...
No
...
22
...
Provision for Income Tax
...
Liability
...
Provision for Taxation
...
General
...
No
...
No
...
23
...
Share Application Money
...
Liability
...
Share Application Money
...
General
...
No
...
No
...
24
...
Sundry Creditors for Expenses
...
Liability
...
Sundry Creditors
...
AR/AP
...
No
...
Yes
...
25
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Sundry Creditors for Fixed Assets
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Liability
...
Sundry Creditors
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AR/AP
...
No
...
Yes
...
26
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Sundry Creditors for Goods
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Liability
...
Sundry Creditors
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AR/AP
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No
...
Yes
...
27
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Salary Payable
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Liability
...
Other Payables
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General
...
No
...
No
...
28
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Unadjusted Return
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Liability
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Other Payables
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General
...
No
...
No
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29
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TDS Payable
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Liability
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Other Payables
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General
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No
...
No
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30
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Vat Payable
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Liability
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Other Payables
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General
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No
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No
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31
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General Reserve
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Liability
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Reserves & Surplus
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General
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No
...
No
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32
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Profit & Loss A/c - B/S
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Liability
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Reserves & Surplus
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General
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No
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No
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33
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Share Premium
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Liability
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Reserves & Surplus
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General
...
No
...
No
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34
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Share Capital
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Liability
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Share Capital
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General
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No
...
No
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35
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Stock Transfer Sent
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Income
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Stock Transfers
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General
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Yes
...
No
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36
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Sales - S&D
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Income
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Sales
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General
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Yes
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No
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37
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Sales - POS
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Income
...
Sales
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General
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Yes
...
No
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38
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Sales - Service
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Income
...
Sales
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General
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Yes
...
No
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39
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Closing Stock - RM (P/L)
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Income
...
Closing Stocks
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General
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Yes
...
No
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40
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Closing Stock - FG (P/L)
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Income
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Closing Stocks
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General
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Yes
...
No
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41
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Interest Received
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Income
...
Other Incomes
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General
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Yes
...
No
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42
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Purchase Taxable
...
Expenses
...
Purchase Taxable
...
General
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Yes
...
No
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43
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Purchase Return Taxable
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Expenses
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Purchase Taxable
...
General
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Yes
...
No
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44
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Purchase - Non Taxable
...
Expenses
...
Purchase Non Taxable
...
General
...
Yes
...
No
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45
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Purchase Return - Non Taxable
...
Expenses
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Purchase Non Taxable
...
General
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Yes
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No
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46
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Discount on Purchases
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Expenses
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Purchase Other Charges
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General
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Yes
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No
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47
...
Freight Inward
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Expenses
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Purchase Other Charges
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General
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Yes
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No
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48
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Stock Transfer Received
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Expenses
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Stock Transfers
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General
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Yes
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No
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49
...
Job Working Expenses
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Expenses
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Job Working Expenses
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General
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Yes
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No
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50
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Opening Stock - RM (P/L)
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Expenses
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Opening Stocks
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General
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Yes
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No
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51
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Opening Stock - FG (P/L)
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Expenses
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Opening Stocks
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General
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Yes
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No
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52
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Bonus & Leave
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Expenses
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Cost of Employees
...
General
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Yes
...
No
...
53
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Salaries
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Expenses
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Cost of Employees
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General
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Yes
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No
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54
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Employees Welfare Expenses
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Expenses
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Employees Welfare
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General
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Yes
...
No
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55
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Travelling Allowance
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Expenses
...
Employees Welfare
...
General
...
Yes
...
No
...
56
...
Depreciation Expenses
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Expenses
...
Depreciations
...
General
...
Yes
...
No
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57
...
Finance Charges
...
Expenses
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Finance & Interest Expenses
...
General
...
Yes
...
No
...
58
...
Interest on Term Loan
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Expenses
...
Finance & Interest Expenses
...
General
...
Yes
...
No
...
59
...
Excess / Shortage
...
Expenses
...
General Expenses
...
General
...
Yes
...
No
...
60
...
General Expenses
...
Expenses
...
General Expenses
...
General
...
Yes
...
No
...
61
...
Office Expense
...
Expenses
...
General Expenses
...
General
...
Yes
...
No
...
62
...
Round Off
...
Expenses
...
General Expenses
...
General
...
Yes
...
No
...
63
...
Motor Car Expenses
...
Expenses
...
Motor Car Expenses
...
General
...
Yes
...
No
...
64
...
Carriage & Cartage
...
Expenses
...
Freight Outward
...
General
...
Yes
...
No
...
65
...
Freight Outward
...
Expenses
...
Freight Outward
...
General
...
Yes
...
No
...
66
...
Advertisement Expenses
...
Expenses
...
Advertisement Expenses
...
General
...
Yes
...
No
...
67
...
Mass Media Expenses
...
Expenses
...
Advertisement Expenses
...
General
...
Yes
...
No
...
68
...
Loyalty Redemption Expenses
...
Expenses
...
Sales Promotion Expenses
...
General
...
Yes
...
No
...
69
...
Postage & Courier Charges
...
Expenses
...
Postage & Courier Charges
...
General
...
Yes
...
No
...
70
...
Books & Periodicals
...
Expenses
...
Printing & Stationery
...
General
...
Yes
...
No
...
71
...
Printing & Stationery
...
Expenses
...
Printing & Stationery
...
General
...
Yes
...
No
...
72
...
Filing Fees
...
Expenses
...
Rates & Taxes
...
General
...
Yes
...
No
...
73
...
Rates & Taxes
...
Expenses
...
Rates & Taxes
...
General
...
Yes
...
No
...
74
...
Annual Maintenance Charges
...
Expenses
...
Repairs & Renovation Expenses
...
General
...
Yes
...
No
...
75
...
Repairs & Renovation
...
Expenses
...
Repairs & Renovation Expenses
...
General
...
Yes
...
No
...
76
...
Communication Expenses
...
Expenses
...
Telephone Expense
...
General
...
Yes
...
No
...
77
...
Mobile Expenses
...
Expenses
...
Telephone Expense
...
General
...
Yes
...
No
...
78
...
Local Conveyance
...
Expenses
...
Travelling & Conveyance Expenses
...
General
...
Yes
...
No
...
79
...
Travelling Expenses
...
Expenses
...
Travelling & Conveyance Expenses
...
General
...
Yes
...
No
...
80
...
Car Running Expenses
...
Expenses
...
Vehicle Expenses
...
General
...
Yes
...
No
...
81
...
Bank Charges
...
Expenses
...
Bank Charges
...
General
...
Yes
...
No
...
82
...
Income Tax
...
Expenses
...
Income Tax
...
General
...
Yes
...
No
...
83
...
Inter Site Reconciliation
...
Liability
...
Reserves & Surplus
...
General
...
No
...
No
...
adjusting sub-ledger balances, either via payment/receipt or via passing manual adjustment journals. Document adjustment can only be made for this kind of ledgers.
| Ledger Type | AP Voucher | AR Voucher | Contra Voucher | General Voucher | General Journal | Credit Journal | Debit Journal | AR/AP Journal |
|---|---|---|---|---|---|---|---|---|
General | | |  |  | ||||
Bank | | | | | ||||
Cash | | | | | ||||
AR / AP | | | | | | |||
Business Use Case | This voucher is used to make the payment to the Vendors | This voucher is used to receive the payment from the Customers | This voucher is used to make bank balance transfer, deposit cash to bank, withdraw cash from bank, cash transfer from one petty cash a/c to another | This voucher is used to make adhoc/generic payment which are not routed or controlled via sub ledger. Eg- daily puja expenses of store | These are pure accounting book adjustment entries. Eg- Asset depreciation, impairment, audit corrective entries |
etc. | This journal is used to increase the liability/payable of the party. Eg- Discount given to party for prompt payment | This journal is used to decrease the liability/payable of the party. Eg- Discount received from party for prompt payment | This is used to make party level adjustment. |
Note:
(Debit) (Credit) Greyed Out Box (Not Applicable Ledger)
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Prerequisites
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Step-by-step guide
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Prerequisites
Step-by-step guideThe steps are as follows:
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Prerequisites
Step-by-step guideThe steps are as follows:
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Online Printing option is now available from version 12.6.6 onwards. |
To go back to the main page click on the link : Setting Up the Ginesys Finance