In the current retail market scenario, there are different channels through which a sale is executed, i.e., Retail Stores and E-commerce Websites/Apps. However, GINESYS had a provision to enter sale information of only Retail Stores and not E-commerce sale. From the Ginesys HO Version 11.111.0, it is possible to update the same.
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- Business Scenario - Consider a store which is owned by you but it is an exclusive brand outlet of brand 'ABC'. Due to this, 'ABC' brand shall enforce their software which shall sync information to their database. Previously, even if you wanted to keep your software, i.e., GINESYS updated with the receive/sale information of that store, there was no such provision for the same. Now after this update you can do so by creating a new organization site for that store and do normal Goods Receive and post the sale information by using the process specified below.
- Key Highlights -
- We will create an Organization Site (OS-OO-CM) for such outlets.
- Tax/VAT posting shall be done in exclusive mode.
- MOP Control A/C shall be debited until the transaction amount is received by Head Office.
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Note: MOP Control A/C will be sub-ledgers of "others class" having AR/AP ledger tagged to it. |
- Process Detail -
- On purchase of goods for that store from the Brand, goods receive document shall be created manually by connecting to that organization site.
- On sale of goods from that store in the Brand software, an excel Excel can be generated from that store and can be imported in GINESYS using new import excel Import Excel option into that organization site.
- On importing the sale, MOP Control A/C shall get debited and on receipt of money at HO, it can be set-off in AR voucher or via document adjustment.
- Sample Masters:
Site Name - Elgin Road Store (ABC Brand)
MOP Control A/C - Elgin Road Store (ABC) Control A/C
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- Business Scenario - Consider a scenario where you list your products in 'Flipkart'. Also, you send the goods to a Flipkart's warehouse, i.e., 'Bhiwandi Warehouse' for order and dispatch.
- Key Highlights -
- We will create a customer (consignment) and then unmanaged customer's site for such outlets.
- Tax/VAT posting shall be done as per the mode specified in customer master.
- Customer A/C shall be debited until the transaction amount is received by Head Office.
- Process Detail -
- GINESYS user transfer's stock from its warehouse to customer/marketplace site location.
- Consumer purchases goods from marketplace and the marketplace delivers those items from their warehouse itself to the consumer.
- Marketplace then shall share the sale information in excel Excel format to GINESYS user who in turn shall import using new import excel Import Excel option for that marketplace site.
Sample Values:
Site Name - Bhiwandi Warehouse - Flipkart
Customer Name - Flipkart
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- Process Detail
- GINESYS exposes stock information of the organization site to third party 'E-commerce Aggregators'.
- 'E-commerce Aggregators' then further exposes same stock information to all the marketplaces / own web-store.
- Consumer purchases goods from marketplace/own web-store.
- This order information will get available in e-commerce aggregator website via their integrations with marketplaces/own web-store.
- Order processing to dispatch/invoicing needs to be done in E-commerce Aggregator's website.
- After invoicing, they will generate an excel Excel which can be imported in GINESYS using new excel import Excel Import option for that organization site.
- Sample Values:
Site Name - E-commerce Fulfillment Center
MOP Control A/C - Flipkart Control A/C
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- Store - Store is a place of business usually owned and operated by a retailer. Sometimes owned and operated by a manufacturer or by someone other than a retailer. Goods and Services are sold primarily to ultimate consumers in the store.
Three types of stores are present in the Ginesys - Owned, Franchise (Consignment) and Franchise (Secondary). - Owned - A place of business usually owned and operated by a retailer or by a manufacturer or by someone other than a retailer.
- Franchise (Consignment) - The authorization of a Franchise Store is granted by the owner. The consignment shop and the owner split the profits after selling the items. If any item does not sell after a certain period of time, the owner has the ability to retrieve the items from the consignment shop. If the Franchise (Consignment) is Managed Store, then the price of the items (without MRP) will be decided by the owner. For the Unmanaged Franchise (Consignment), the price of the items might be decided by the store also.
- Franchise (Secondary) - The authorization of a Franchise (Secondary) Store is granted by the owner. The Franchises buy the items from the owner to resale but the owner does not claim the profit after selling. The price of the items (without MRP) might be decided by the Franchises.
- E-Commerce - E-commerce, an abbreviation for Electronic Commerce, is the platform for buying and selling of goods and services over an electronic network, primarily the internet. These business transactions occur either as Business-to-Business (B2B), Business-to-Consumer (B2C), Consumer-to-Consumer or Consumer-to-Business.
- Fulfilled by Marketplace - In this scenario the order items are maintained by a particular E-Commerce site.
- Fulfilled by Seller - In this scenario the order items are maintained by a particular Seller.
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| “Fulfilled by Seller” is now renamed as "Billing by Brand" because When the brand is selling goods and brand is liable to pay the output tax, then it should be posted in this menu.||
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Ginesys has come up with a unique offering wherein, the same stock can be utilized for both, wholesale/distribution and online retail order fulfilment, with the orders getting reserved from the warehouse and fulfilled seamlessly. Brands often struggled with the fulfilment of the online orders due to lack of integration with WMS and/or custom integrations between two partners. The working flow for the same is as follows: Order Received from Marketplace / Webstore → Order synced to OMS → Order pushed to ERP & Stock reserved → Pick list created → Picking done → Packing & Invoicing done → Shipped Once the stock is reserved for online retail order, the stock won’t be available for any wholesale/distribution enabling full control in the system.
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Manual scheme document number is now allowed. From now -
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For using the manual number, the user needs to first tag the manual number to the menu. |
Impacted Modules:
UI / Excel Import: Provisions done as mentioned above.
New Public API / ERP <> OMS (Browntape): Always manual.
Old API (used for existing e-com OMS integrations): Always manual.
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GST credit note against B2B online sale returns can be done now. If GST credit note numbering is selected, system will only allow return items to be populated, no sale items. Impacted Modules:
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This change is applicable for scenarios where the brand using their logistics for shipping(not using marketplace logistics) and there is a Cash on Delivery (COD) or Pay on Delivery (POD) transactionThis change is applicable where the brands are using their logistics for shipping(not using marketplace logistics) and there is a Cash on Delivery (COD) or Pay on Delivery (POD) transaction. Current accounting in retail sale used to debit the “MOP Control A/C” or Channel (renamed, details mentioned below separately) even though the amount was to be received from the transporter due to COD/POD. Now while creating the transaction, if COD/POD amount is provided, transporter selection will be mandatory, and the transporter will be debited instead of channel. There can be partial COD/POD cases as well. In such case, upto the COD/POD amount transporter will be debited, for rest of the sale amount channel will be debited. Impacted Modules:
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Delivery details can now be captured along-with the retail sale transactions like awb number, shipping date, delivery date and transporter. These are non-mandatory fields and just for information capturing purposes only. Impacted Modules:
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User can now provide the stock point at the item level when both the good and damage products are being received. If stock point is provided at item level, the stock impact for that item will take place in that stock point, else will take place in the header stock point.
Impacted Modules:
The Path in the VM is - Sales & Distribution > Setup > OMS App Application > Select a Site from Available Site and assign it. |
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Now “Dynamic Tax” field has been added at the item level and can be used from both excel Excel import and UI. In GST law perspective, if shipping charges are treated in the aforementioned way, it comes under a “Mixed Supply” case. Impacted Modules:
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Existing working: The number used while creating the transaction was picked up for GST return purpose.
Changed behavior:
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