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The debit note present in a company before installation of Ginesys is called Opening Debit Note. It is called opening debit note because it is the debit note in hand Opening Debit Notes are already issued by an organization before Ginesys is installed. It is called Opening Debit Note because it is already existent at the time of opening transactions through Ginesys. Before the first transaction in Ginesys, the detail of opening debit note any transaction is done through Ginesys the details of the opening debit notes must be entered. This article describes how to manage Opening Debit Note in Ginesys HOERP.  

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Prerequisites

1. The users' role must have access to the Opening Debit Note feature by enabling Delete / Approve app operation for the feature in Admin - Security - User - Role through Retail Managementthrough Desktop POS Manager- Setup - Opening.
   
   
2. Debit Note must be created and entered in the Ginesys system through Admin - Utilities - Data Import.

Step-by-step guide

The process is divided in the following steps:

1. Go to Retail Management Desktop POS Manager> Setup > Opening > Opening Debit Note.
   
   
2. Opening Debit Note module opens. 
   
   
3. Select a record from the list.
   
   
4. Click on Action > Mange Opening Debit Note.
   
   
5. Manage Opening Debit Note window opens. There are many search engine in this form. You  
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6. Put in any search criteria and click on the Search button. You can use one or more than one search criteria to search the existing debit notes. 
   Put in any search criteria and click on the Search button.
   
   
7. The searched records will be populated in the Available Debit Note area. 
   
   
8. Either select the check box beside the record you want to approve or click on the select all check box to select all the records together.
   
   
9. Click on the Approve button to save the existing debit note(s).
   
   

10. "Debit note(s) once approved cannot be modified.Are you sure you want to approve this transaction? Note: Please refer report [Opening Debit note Details] for approved Debit Note status."- this message will be appeared.
    

    Warning
    Note: Debit note(s) once approved cannot be modified.

    
    

11. If you click on Yes, the record(s) will be approved successfully.

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