How To: Manage Vouchers in Ginesys Web

A Voucher is an internal document describing and authorizing the payment of a liability to a supplier or the receipt of payment from a customer for goods and services rendered. A voucher is essentially the backup documents for accounts payable or accounts receivables.

Benefits of Voucher

Vouchers are convenient for maintaining a higher level of control over the payables/receivables tracking.
Several invoices can be paid or received at once (reducing the number of checks).
They can be pre-numbered, which simplifies the audit trail for the invoices.
Invoice approval is segregated from invoice payment, allowing to schedule both to boost efficiency.

Difference between bills and vouchers:

A bill is a negotiable instrument or it is a legal document. It may be paid or unpaid.

A voucher is a written record of expenditure of completed transaction also known as receipt which the amount has already been paid.

This article is the collation of various type of voucher of Finance module in Ginesys.

AR Voucher also known as Accounts Receivable Voucher is used to receive payments to the accounts associated with the company. How To: Manage AR Voucher describes the process of manage AR Voucher in Ginesys HO.
AP Voucher also known as Accounts Payable Voucher is used to make payments from the accounts associated with the company. How To: Manage AP Voucher describes the process of manage AP Voucher in Ginesys HO.
When there is a transaction that relates to both cash and bank, this will be written on one side of Bank Column and on other side of Cash Column, such transactions are known as ‘Contra Entries’. How To: Manage Contra Voucher describes the process of manage Contra Voucher in Ginesys HO.
General Voucher is used to record miscellaneous in/out of cash or bank transactions against which proper invoicing is not done. For example petty expenses are recorded using this transaction. How To: Manage General Voucher describes the process of manage General Voucher in Ginesys HO.
Bank Reconciliation Statement (BRS) is a form that allows an individual to compare their personal bank account records to the bank's records for that individual. How To: Manage Bank Reconciliation describes the process of manage Bank Reconciliation in Ginesys HO.
AR/AP Voucher is the combination of Accounts Receivable and Accounts Payable Voucher is used to make/ receive payments to/from the accounts associated with the company. How To: Manage AR/AP Voucher describes the process of manage AR/AP Voucher in Ginesys HO.
AP Workbench is a wizard which is the collection of Multiple AP Voucher. How To: Manage AP Workbench describes the process of manage AP Workbench in Ginesys HO.