How To: Count Cycles for auditing stock at store

Cycle count is the next and final step after an audit journal has been opened and activated. This article describes how to count cycles during Physical Stock Audit.

Pre-requisites

1. The users' role must have access to the Cycle Count feature by enabling the View and Add app operations for the feature in Admin - Security - Role. In the  Access Rights (tab) of the Security Role window the Physical Stock Audit module must be enabled in the Back Office - Transaction menu.
   
   
2. Presence of the Audit Journal and Stock Point is mandatory.
   
   
3. Cycle Count Date is should be between audit start date and audit end date.

Step-by-step guide

The steps are as follows:

1. Go to POS > Back Office > Transactions > Physical Stock Audit Menu > Cycle Count.
   
   
2. The Cycle Count module opens.
   
   
3. Click on the Add button. The Audit Count window opens. Provide the following details:
   1. Count date
   2. Audit Journal (Populate from Audit Journal Lookup)
   3. Stock Point (Populate from lookup)

   4. Remarks (if any)

      Note: A cycle count is an inventory auditing procedure, where a small subset of inventory, in a specific location, is counted on a specified day. The purpose of cycle counting is to verify the inventory accuracy and it is one way to identify the root causes of inventory errors.

4. Click on OK.
   
   
5. It will ask for confirmation if you wish to count now. If you are ready for counting, click Yes. If you click No, then the cycle id is created but awaits a cycle count.
   
   
6. On clicking Yes, a new window, Audit Count Items, opens up.
   
   

7. You can select or scan items here, and provide their quantity.

   Note: Only items included in the assortment defined in the audit plan can be counted.

8. Once all the items have been counted, you can close the cycle by clicking on the Cycle Closed option. This closure ensures that no more changes can be made to the physical audit count.