mO SharemO Share

How To: Use Pay In / Pay Out at Store

Owned by
Aparajita Basu Roy
Sept 14, 2022
2 min read

Exchange of cash between tills or cash counters, payments of petty cash etc. are often done within an ongoing session by cashiers. It becomes troublesome for them to remember and justify all such give-and-take to the store manager at the closing of their sessions. Pay In/ Pay Out feature facilitates such POS operations.

Pre-requisites

  1. The users' role must have access to the Pay In / Out feature by enabling the Add / Modify / Reprint app operation for the feature in Admin - Security - Roles - Access Rights (tab) - Back Office - POS Control.

  2. The users' role must have access to the Pay In / Out feature by enabling the feature in Admin - Security - Roles - Access Rights (tab) - Normal POS.

Step-by-step guide

Following points are to be noted to manage Pay In / Out:

  1. Ginesys POS - POS - F5 (Tasks) - Pay In & Pay Out: 

    1. On clicking the options, the Pay In window or the Pay Out window respectively opens. 

    2. Fill in the Reason (if needed), Remarks and the Amount. 

    3. Click OK to save the record.

    4. Print the record if needed.

      Important

      Note: Using this option, transactions can only be recorded.

  2. Ginesys POS - Back Office - POS Control - Pay In / Out:

    1. On clicking the options, the Pay In window or the Pay Out window respectively opens.  

    2. Fill in the Reason (if needed), Remarks and the Amount. 

    3. Click OK to save the record.

    4. Modifications of Pay In/Out records can be done by selecting the record and clicking the Edit button, if the app privilege is present.

    5. Printing the records can be done by selecting the record and clicking the Print button, if the app privilege is present.

    6. The records can also be filtered for viewing over here.

Important

Note:

  1. Using this menu, transactions can be recorded as well as modified.

  2. Only the transactions belonging to the current active session of the terminal will be shown in the list.

  3. Reason: This restriction has been put in place to ensure, that another cashier from a different terminal cannot modify any transaction which is not of his concern. The analytic report can be used for viewing all the transactions of the day across the terminals, .


Note: Delete option is not provided for this type of entry. If required by the cashier, he can create a reversal entry, i.e., if Pay In done wrongly, then pass a rectification Pay Out and vice versa.