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Managing E-Way Bill in Ginesys

Owned by Aparajita Basu Roy
Last updated: Jul 02, 2024
3 min read

What is an E-Way Bill?

E-Way Bill is the short form of Electronic Way Bill. It is a unique document/bill, electronically generated for the specific consignment/movement of goods from one place to another, either inter-state or intra-state, and of value more than ₹ 50,000, required under the current GST regime.

Who should generate an e-Way Bill?

When a GST-registered entity causes the movement of goods/ consignment, either as a buyer or as a seller, in his/her vehicle or hired vehicle or railways or by air or by ship, then either that registered entity or the recipient should generate the e-Way Bill in Form GST EWB 01 electronically on the common portal by furnishing information in Part B. However, if the GST-registered entity has not generated the e-Way Bill before handing it over to the transporter for transportation by road, then it is the transporter who needs to generate the bill. The registered entity will first furnish the information relating to the transporter in Part B of Form GST EWB. After which, the transporter will generate the e-Way Bill by the information furnished by the registered entity through Part A of Form GST EQB 01.


When an unregistered entity causes the movement of goods, through his/her conveyance or hired conveyance or using the services of a transporter, then the e-Way Bill needs to be generated either by the unregistered entity or by the transporter, by completing Form GST EWB-01. However, when an unregistered entity supplies the goods to a registered entity and the registered entity is known to the unregistered entity at the time of the start of the movement of goods, then it will be considered that the registered entity is moving the consignment. In this case, the registered entity or transporter shall complete the formalities of the e-Way Bill.

When Should e-Way Bill Be Issued?

Ideally, e-Way Bill should be generated before the commencement of movement of goods above the value of ₹50,000 (either individual invoice or consolidated invoice of multiple consignments).

Process of e-Way Bill generation / print / cancel  in Ginesys

Pre-requisites

  1. The users' role must have access to the Generate & Print app operation in the e-Way Bill Generation feature in Admin - Security - User - Role through  Admin - Security - User - Roles.

  2. Outgoing LR creation has to be enabled for the vendor/customer/site.

  3. Need to create a transaction from any/all of the aforesaid modules, against which Outgoing LR can be created.

  4. Need to ensure that e-Way Bill information is not inputted at the time of LR generation. Same shall get updated automatically on e-Way Bill creation.

Step-by-step guide

The process is divided in the following steps:


  1. Select the Generate Mode.

  2. Search transaction documents against which LR has been created based on the criteria defined. 

     

  3. Select transactions against which e-Way Bill needs to be generated.


  4. Clicking on Proceed to Generate, all the validation will be check which are required as per government norms for e-Way Bill generation.





Pre-requisites

  1. The users' role must have access to the Cancel app operation in the e-Way Bill Generation feature in Admin - Security - User - Role through  Admin - Security - User - Roles.

  2. e-Way Bill must be generated. 

Step-by-step guide

The process is divided in the following steps:

  1. Go to e-Way Bill Generation module.


  2. Select action as Print and search the document/transaction.




  3. Select the transaction and proceed to Print the e-Way Bill.



Pre-requisites

  1. The users' role must have access to the Cancel app operation in the e-Way Bill Generation feature in Admin - Security - User - Role through  Admin - Security - User - Roles.

  2. e-Way Bill must be generated. 

Step-by-step guide

The process is divided in the following steps:


  1. Go to e-Way Bill Generation module.


  2. Select action as Cancel and search the document/transaction.




  3. Select the transaction and proceed to Cancel the e-Way Bill.

To go back to the main page click on Managing Utilities tab in Ginesys ERP Admin Module