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Adding & Editing Bank Reconciliation in Ginesys Web

Owned by Aparajita Basu Roy
Last updated: May 31, 2022 by Subhasree Banerjee (Unlicensed)
2 min read

Every Organisation/Business maintain multiple bank accounts and payments/receipt are done from/to bank accounts.The bank reconciliation process involves the comparison of internal and bank records for a bank account, and adjusting the internal records as necessary to bring the two into alignment. The bank reconciliation process is accomplished with the Bank Reconciliation module in Ginesys. At the end of each month/quarter/year varying from organisation to organisation, bank balance as per books of accounts as maintained in Ginesys must match with actual bank statement balance as received from the bank.

What are the reasons which cause pass book of the bank and your bank book not tally?

Bank charges, Amount collected by bank on standing instructions of the concern, Direct payment by customers into the bank account etc.

* Cheques deposited into the bank but not yet collected

* Cheques issued but not yet presented for payment

* Bank charges

* Amount collected by bank on standing instructions of the concern.

* Amount paid by the bank on standing instructions of the concern.

* Interest debited by the bank

* Interest credited by the bank

* Direct payment by customers into the bank account

* Dishonour of cheques

* Clerical errors

Following are the basic steps to complete a bank reconciliation:

  • Access bank records. 
  • Access the bank reconciliation module in Ginesys.

  • Reconcile the two.


 Add Bank Reconciliation Statement

Prerequisites

  1. The users' role must have access to the Bank Reconciliation Statement feature by enabling Add app operation for the feature in Admin - Security - User - Role through Finance - Operations - Vouchers.

Step-by-step guide

The process is divided in the following steps:

  1. Go to Ginesys Web > Finance > Operations > Vouchers > Bank Reconciliation Statement.

  2. Bank Reconciliation Statement module will open.

  3. Click on Add button.

  4. Bank Reconciliation Statement window will open.



  5. You will get three section in the Bank Reconciliation Statement main form - Search Criteria, Account Summery and Found Document.

  6. Search Criteria:



    1. Select the Bank name here which you want to reconcile with the bank statement you have.

    2. You can provide the Date Range or "As on Date" as per your requirement to reconcile.

    3. Select the Type of entries you want to reconcile with the bank statement, whether All or only Debit entries or Credit entries.

    4. Select the BRS Status if you want to filter the search results, whether All, Reconciled or Unreconciled.

    5. Select the way you want the searched results to be Sorted by Sort By.

    6. Click on Search button.

  7. Account Summary:


    1. Based on the search criteria Account Summary will be populated.

  8. Found Document:



    1. Searched documents will be listed in this section with Number, Date, Amount, Type, Status etc.

  9. Click on the Assign button to assign the Bank Reconciliation Statement to multiple transaction.

  10. Once done, click the Save button to save the document.


 Edit Bank Reconciliation Statement

Prerequisites

  1. The users' role must have access to the Bank Reconciliation Statement feature by enabling Edit app operation for the feature in Admin - Security - User - Role through Finance - Operations - Vouchers.

  2. Statements must be created and Un-posted.

Step-by-step guide

The process is divided in the following steps:

  1. Go to Ginesys Web > Finance > Operations > Vouchers > Bank Reconciliation Statement.

  2. Bank Reconciliation Statement module will open.

  3. Previously created statements will be listed here.

  4. Select the statements from the list.

  5. Go to Action > Edit.

  6. Edit: Bank Reconciliation Statement window will open.

  7. All others details will be populated in the particular fields. 

  8. Modify the required fields as per your requirement.

  9. Click on the Assign button to assign the modified Bank Reconciliation Statement to multiple transaction.

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