Release Note 12.3.0

Release Date

15 March 2021

HO Version

12.3.0

POS Version

2.3.0

Web Database Compatibility Version

1.16

Features & Enhancements

14

Bug Fixes

09

Navigation

1

UDF configuration has been provided in Goods Receipt at HO

Module:

Procurement - Operations - Goods In/Out - Receipts

Enhancement Summary:

1. Max 20 UDFs can be configured for the module, i.e. 10 for alphanumeric type data, 5 for numeric data and 5 for date type of data.

2. All fields defined will get displayed and validated as per configuration.

3. Configured UDFs will be displayed in the list view of Receipts.

2

UDF configuration has been provided in Site Masters

Module:

Ginesys Web - Admin - Organization - Hierarchy - Organization Site
Ginesys Web - Retail Management - Setup - Manage - Site
Ginesys Web - Sales & Distribution - Customers - Unmanaged Sites

Enhancement Summary:

1. Max 25 UDFs can be configured for the module, i.e. 15 for alphanumeric type data, 5 for numeric data and 5 for date type of data.

2. Configured UDFs will be applicable for all type of Sites, i.e. Organization Site, Managed Site, Unmanaged Site.

3. All fields defined will get displayed and validated as per configuration.

4. Configured UDFs will be displayed in the list view of the Sites.

5. Configured UDF values will be applicable during import through Managed Site Import, Unmanaged Site Import.

3

F4=Select Item window has been provided in Price Chart

Module:

Procurement - Setup - Vendors - Price Chart

Enhancement Summary:

Select Item (F4) will now be available in Price Chart to select items through various search criteria.

4

Document adjustment has been made dependent on existence of Licensed Finance Module

Module(s):

Ginesys Web - Procurement - Operations - Invoicing - Purchase Return
Ginesys Web - Procurement - Operations - Invoicing - Purchase Debit Note
Ginesys Web - Procurement - Operations - Invoicing - Purchase Credit Note
Ginesys Web - Procurement - Operations - Service/Expenses - Service Invoice Adhoc
Ginesys Web - Procurement - Operations - Service/Expenses - Service Invoice Against Document
Ginesys Web - Procurement - Operations - Service/Expenses - Service Debit Note
Ginesys Web - Sales & Distribution - Operations - Invoicing - Sales Return
Ginesys Web - Sales & Distribution - Operations - Invoicing - Sales Debit Note
Ginesys Web - Sales & Distribution - Operations - Invoicing - Sales Credit Note

Enhancement Summary:

If License for Finance module is not provided for the Organization then,

1. Financial document 'Adjustment' will not be allowed.

2. TDS Applicable option in Finance tab will remain disabled in Vendor/Customer master.

5

Document wise Item search and population has been provided using Select Item at Stock Audit Entry

Module(s):

Inventory - Operations - Stock Audit - Audit Entry

Enhancement Summary:

1. Document wise Item search option has been enabled in Select Item (F4).

2. User can search and populate Items specific to any given transaction entry number.

3. Searching will populate only those Items available in the selected documents.

4. Searching will populate only those Items available in the Audit Plan.

5. Item Quantity population will be dependent upon the check box 'Populate Item Quantity from above Source'. If the option is marked ticked, then item quantity will get populated along with items, otherwise not.

6

105192

105192 User Login track report has been introduced

Module:

Ginesys Web - Reports > User Activity Register

Enhancement Summary:

New report has been introduced reflecting user login and logout details for users working on Ginesys web application.

7

Provision to create single or bulk Credit Journal via excel import has been made to the users using Finance module in Ginesys

Module:

Ginesys Web - Admin - Utilities - Data Import - Credit Journal

Enhancement Summary:

Bulk import utility is now available for Finance Credit Journal document.

8

Provision to generate E-Invoice details for document type: Purchase Return has been given to the users using E-Invoice module in Ginesys

Module:

Admin - Utilities - E-Invoice Generator

Enhancement Summary:

Now Purchase Return as an outward supply (GST Tax Invoice) is also included in the document type list so that e-invoice can be generated via integration.

9

Ginesys Loyalty can now be implemented with partner's coupon system

Module:

EasemyRetail (EMR) Integration

Enhancement Summary:

Previously, if Ginesys loyalty was enabled, third party coupon system would get disabled. But now with this update, you will be able to use any partner's coupon system along with Ginesys loyalty.

Three different types of services are now supported via EasemyRetail platform:

• Loyalty Solution

• Coupon Solution

• Document handling services: This service will enable you to connect with any partner which offers services post generation of POS bill like e-bill, feedback, etc.

With the aforementioned changes, the following scenarios are now possible:

• Ginesys Loyalty with or without partner coupon, as well as with or without document handling services.

• Partner loyalty with or without partner coupon, as well as with or without document handling services.

• No loyalty services but only partner coupon with or without document handling services.

• No loyalty services or coupon services, but only document handling services like e-bill, feedback.

All combinations among these solutions are now possible with this update.

Technical changes summary

Separate Loyalty & Coupon policies to better manage integration related settings:

• The existing loyalty policy - ‘Third party Loyalty Solution' - has been renamed as Loyalty Service Provider.

• A new policy has been introduced to determine the Coupon integration: Coupon Service Provider.

• A new policy to decide on Bill Submission : EasemyRetail (EMR) Document Handling Services has been introduced.

10

Some changes have been incorporated in the WMS, both in Android Application and Ginesys Web Application

Module:

Admin - Security - Roles - Inventory - WMS - Android Applications
Inventory - WMS - Transactions (Confirm Pick List, Put Away, Take Away, Bin Adjustment)

Ginesys WMS Android Application

A new app operation has been provided to Ginesys WMS Android Application - Settings Save. If enabled in a user's role from Admin - Roles, the app operation will allow the user to save any changes to the settings of the app. 

Ginesys WMS Web Application

An extinct item can now be scanned in the WMS Web under Put Away, Take Away, Pick List and Bin Count.

Ginesys WMS Android Application and Ginesys WMS Web Application

Item Barcodes with ‘0’ in the prefix can now be scanned and the system will automatically trim the zeros in the prefix. 

13

104635

Item Rate will be populated till 3 decimal places in Sales and Distribution

Module:

Sales & Distribution - Operations - Order - Sales/Transfer Order
Sales & Distribution - Operations - Packing - Delivery Challan Adhoc
Sales & Distribution - Operations - Packing - Delivery Challan Against Order
Sales & Distribution - Operations - Packing - Delivery Challan Against Reservation

Enhancement Summary:

1. Basic Rate and Factor% will be allowed up to 3 decimal places.

2. Factor Amount, Round off and Net Rate will be calculated as per 3 decimal places.

3. Amount calculation will be rounded off to 2 decimal place.

14

104741

TDS Journal tagging in Service Invoice is now allowed from list page for single Invoice released

Module:

Procurement - Operations - Service/Expenses - Service Invoice Adhoc
Procurement - Operations - Service/Expenses - Service Invoice Against Document

Enhancement Summary:

Release of single Invoice from the list page action, will enable the user to easily adjust the Invoice with it’s pending TDS Journals.

1

104557

 N.A.

104557 Header level charge not getting round - off 

Module:

Procurement - Operations 

Reported Version:

11.153.10             

Scenario:

1. Go to any operational module of Procurement.

2. Create any form with a header level charge in decimals.

3. Observe that the header level charges are getting rounded off.

2

N.A.

Related Working Plan data not reflected in Sales/Transfer Order custom report due to technical issues

Module:

Ginesys Web - Report

Reported Version:

12.1.0      117096

Scenario:

Now the user can reflect related Working Plan data in Sales/Transfer Order custom report, which was not happening due to some technical issues.

3

85283

N.A.

85283 Error occurred while processing staging data... - Error message showing when user is trying to import Serial Barcode for Item creation

Module:

Procurement - Operations - Goods In/Out - Receipts

Reported Version:

11.152.9        

Scenario:

1. Go to GRC module and select -> Import Excel-> Serial/Unique Item Creation.

2.  In the Excel file, provide all category values and try to import.

3.  Observe that the system shows the following error message - Error occurred while processing staging data...

4

87172

N.A.

87172 Proper validation message is not displayed while importing new or modified items

Module:

Admin - Utilities - Data Import > Item Creation/Modification

Reported Version:

11.152.13      

Scenario:

1. In the sample Excel file, provide Bar Unit =0. Provide other field values in such a way that a new item will be created on importing it.

2. Now import the Excel file.

3. Observe that no validation message is shown and data import is successful, however, no new item is created. 

5

22011

N.A.

22011 Wrong validation message showing in Purchase Order import

Module:

Admin - Utilities - Data Import >PO Creation

Reported Version:

11.146.1     

Scenario:

1. Ensure that multiple OU environment with at least 3 OUs is present.

2. Ensure that Inventory Month and Finance Month is open for 2 of the OUs and for one OU, both are closed.

3. Now try to import PO for the OU where  Inventory month and Finance Month are open.

4. Observe that wrong validation message is showing.

6

80255

N.A.

80255 Wrong Vendor Name displayed during editing of new item created by importing Purchase Order module

Module:

Admin - Utilities - Data Import >PO Creation

Reported Version:

12.1.0      

Scenario:

1. Import a Purchase Order where a new item is created. 

2. Ensure that during column mapping, ITEM_VENDOR_ID = SUPPLIER_SLID.  RSP = LISTED_MRP and  WSP = STD_RATE

3. After importing, open the Purchase Order document and modify the new item using F8.

4. Observe that in Vendor name field, Alias name is not reflected correctly on hitting Enter, Alias name is shown and corresponding WSP and RSP values are automatically changed.

7

84848

N.A.

84848 Agent & Transporter name is showing blank for DC Against Order import

Module:

Admin - Utilities - Data Import > DC Against Order 

Reported Version:

11.148.1      

Scenario:

1. Create a Sales Order with Agent name.

2. Now import a DC Against Order and create DC against the above order.

3. Open the DC in modify mode.

4. Observe that the Agent name is showing blank.

8

443

N.A.

443 Restricting of AR/AP sub ledger in Debit Journal based on assign organization and replenishment source site tagging

Module:

Admin - Utility - Data Import > Debit Journal

Reported Version:

12.1.0      

Scenario:

1. In Excel provide a Subledger which is not assigned to an Organization site and import.

2. Observe that the import is successful.

9

104955

N.A.

104955 Charge Ledger / Subledger not tagged with connected site - Error message incorrectly shown when importing Sales/Transfer Order    

Module:

Admin - Utility - Data Import > Sales/Transfer Order

Reported Version:

12.1.0      

Scenario:

1. Go to Data Import -  Sales/Transfer Order.

2. Prepare an Excel for an unmanaged site.

3. Observe that the invalid validation message is shown.