Setting up the Organization Group

Name

Name of the company or Organization Group. This is the umbrella entity under which the different organizational units and sites are created.

OU Default Name

Tag the Default Organization Unit (OU), so that in case of multiple OU, auto entries getting posted from managed sites can have an Organization unit to create some of the financial and operational documents as these sites are not assigned to any particular OU.

Initial

These two fields basically show some company details with no real functional importance.

Short name

Item Prefix

It is a prefix unique to the items belonging to this Organization Group.

System Start Date

This is a display field whose value shows the date of installation of the software.

Address

Address of the company or Organization Group.

Phone Number

Phone Number of the company or Organization Group

Fax Number

Fax Number of the company or Organization Group

Email

General email of the company or Organization Group

Web site

Web site of the company or Organization Group

ISD Code

ISD code of the company or Organization Group.

Background Color picker

Allows you to change the background color of the logo of your company.

Default value - #414141

Effect seen in the Logo Preview, GINESYS Web login page, GINESYS Web Header tab.

Upload Image

The Browse button opens a list of files from which you can select and uload your logo

Image preview

This shows a preview of how an image would look.

Reset Default

This button restores the default settings for the logo - the GINESYS logo appears.

Close button

Closes the window after confirmation of saving the changes.

For change in Aging Period

Barcode / Item creation behavior - depending on changes in Ageing Period, Purchase Rates and Supplier/Vendor - using existing codes or creating new barcodes.

For change in Standard Rate

For Change in Supplier / Vendor

Split Item Creation Date

Sometimes a set of items may be split into distinct ones and sold separately. The date of creation of such item may be taken as -

• Original Item date

• Split date

GS1 Barcode Prefix

A GS1 Barcode Prefix is a unique identity number furnished to just one company—and it's part of every barcode and identification number created in that particular company. It's a way to uniquely identify a brand in the global supply chain.

Item Batch Barcode Separator

Characteristics of the Batch barcode separator - 

• Single character input field

• Only special character is allowed

• Once saved, modification is not allowed

• Sync required with all stores for optimum functioning

• On creation of new store, this information needs to be synced

Profit and Loss Ledger for B/S posting

Here the user needs to select the ledger where profit and loss of transactions would be posted for reflection in the balance sheet.

Inter Site Reconciliation Ledger

Select the ledger where the Inter Site movement of stock will be posted after reconciliation.

Cash Discount Received ledger

Select the ledger where the cash discounts shall be entered.

Default Matrix Category

The user can select the default category criterion of the items that will be used for report creation.

Maximum No. of Cubes to be created per Master Cube

An OLAP cube is a data structure that can handle large amounts of data while providing users with searchable access to any data points as needed to handle the widest variety of questions that are relevant to a user’s area of interest.

This field allows the selection of the maximum number of cubes in GINESYS.

Auto Issue LR on Creation (checkbox)

This checkbox, on selection, automates the entry of the LR issuance.

Allow receive entry against partial Gate Entry LR (checkbox)

This checkbox, on selection, allows the user to make GRCs against partial gate entry documents.

Enforce Strong Password 

It is a mandatory field. It is a drop-down to enforce the usage of a strong password. If 'Yes' is selected from the list of values, it will ensure that the following conditions are fulfilled for each password subsequently created. The default for this is set to 'No'

• Minimum 8 characters required

• At least 1 uppercase alphabet [A-Z] required

• At least 1 lowercase alphabet [a-z] required

• At least 1 digit [0-9] required

• At least 1 Non-alphanumeric [~!@#$%^&*_-+=`|\(){}[]:;"'<>,.?] character required 
  Note: Front slash(/) and Space key are not allowed as password characters.

The Password expiry (in days)

The Password expiry (in days) is not mandatory and can be kept blank. But once defined, it can only be a whole number between 1 and 999. This basically means that, after the number days that are specified in this field has passed the password will have to be reset.

• If left blank, it will never expire until its explicitly changed.

• If the password expiry is set to one (1) day then the password will have to be reset everyday. 
  
  

  If suppose a user changes the password on 13th November, 2017, then he will be allowed to login until 14th November, 2017. When he tries to login, on 15th November, he will be asked to change the password.

  
  
  

• If this number happens to be two(2), then the password will mandatorily have to be re-set after every two days; including the date when the first password is set.