Release Note 12.5.2

Release Date

21st July 2021

HO Version

12.5.2

POS Version

2.5.1

Web Database Compatibility Version

1.16

Features & Enhancements

01

Bug Fixes

25

Navigation

1

988

988 Tax percentage to be considered on Inclusive formula, if defined in Price list on the basis of Net price after markdown

Module:

Back Office Modules Effected:

Sales & Distribution - Operations - Order - Sales/Transfer Order

Sales & Distribution - Operations - Packing - Delivery Adhoc

Sales & Distribution - Operations - Transfers - Transfer Out

Sales & Distribution - Operations - Invoicing - Sales Return

Affected Import class:

Sales/Transfer Order

DC ADHOC (Delivery challan Adhoc)

Affected Module at Store:

GRT Advice

Enhancement Summary:

 Tax percentage will now be considered on Inclusive formula, in cases where Price list is defined on the basis of Net price after markdown. This ensures tax rate applied for discounts is derived on inclusive method.

Let's study an example - 

Let's say TAX SLAB rate is defined as 5% <=1000, else 12%

RSP = ₹1200,

Discount given is 15%

 Therefore, Discounted Price = ₹1020.

Now we see that ₹1020 < ₹1050 (5% of ₹1000)

So although earlier the tax rate would be 12% under the new calculation of inclusive consideration it will be new tax rate will be 5%.

1

753

 N.A.

753  Smart Search is not working in "Reference Site" lookup

Module:

Finance - AP Voucher

Reported Version:

12.5.1          

Scenario:

1. Go to Finance > AP Voucher.

2. Check item which is not in the initial lookup view in both ADD and EDIT mode of transaction.

3. Check the records/specific field data after save (Add/ Edit).

4. Observe that Smart Search is not working in "Reference Site" lookup.

2

829

N.A.

829 After Document Adjustment of AR/AP Journal type transaction the document is getting untagged

Module:

Finance - Operations - Journals - AR/AP Journal

Reported Version:

12.5.1         

Scenario:

1. Go to Finance > Operations > Journals > AR/AP Journal.

2.  Create an AR/AP Journal with two subledger (For example - 'ARAP/1/21-22' having A and B subledger).

3. Go to Document Adjustment and adjust the document for first subledger (For example - 'ARAP/1/21-22' document for A subledger with XXXX/1001/21-22 ) . Then close it.

4. Again Open it and adjust the document for second subledger same way(For example - 'ARAP/1/21-22' document for B subledger with YYYY/1002/21-22).

5. Now search for first subledger (Example - Subledger A).

6. Observer that first subledger (Example - Subledger A) is getting untagged.

3

865

N.A.

865 "Cannot Save record: Error: An internal error occurred during your request!" - Error message is displaying while trying to create Season

Module:

Inventory - Product Definition - Setup - Season 

Reported Version:

12.5.1          

Scenario:

1. Go to Inventory > Product Definition > Setup > Season.

2. Create a Season.

3. Specify the 'Date from' and 'Date to' as the Accounting year is not available for the specified period.

4. Try to Save it.

5. Observe that the following error message is being displayed - "Cannot Save record: Error: An internal error occurred during your request!"

4

898

N.A.

898 Document information icon (Question mark in red colour) is not showing in Goods Receipts

Module:

Procurement - Operation - Goods In/Out - Receipts

Reported Version:

12.5.1           

Scenario:

1. Go to Procurement > Operation > Goods In/Out > Receipts.

2. Click on any Receipts Entry against which the Invoice or Return has been already created.

3. Observe that the document information icon(Question mark) is missing in right corner.

5

950

N.A.

950 "No record found" - Error message is displaying while trying to approve Promotion at HO end

Module:

Retail Management - Promotion - Allocation

Reported Version:

12.5.1          

Scenario:

1. Go to Retail management > Promotion > Allocation.

2. Select a promotion then go to Approve option from Action menu.

3. Select a checkbox from Promotion Name.

4. Select a site where city is 'Kolkata' and then approve it.

5. Observe that the following error message is being displayed - "No record found".

6

968

N.A.

968 ''Error executing records: Reason: An internal error occurred during your request!" - Error message is displaying while searching the document in the E-way bill module

Module:

Admin - Utilities - E-Way Bill Generator

Reported Version:

12.5.1           

Scenario:

1. Create a user and a new role where E-way Bill generate & cancel permissions are not given(checkbox should be blank in the role).

2. Now go to Admin > Utilities > E-way Bill Generator.

3. Select the transaction type and provide a date range.

4. Select Search button.

5. Observe that the following error message is being displayed - ''Error executing records: Reason: An internal error occurred during your request!"

7

969

N.A.

969 "Invalid Scan Unit, Scan unit can not be negative or zero" - Error message is displaying while trying to import data Item Creation / Item Modification

Module:

Data Import - Item Creation / Item Modification

Reported Version:

12.5.1          

Scenario:

1. Go to Data Import > Item Creation / Item Modification.

2. Select the excel file which will import.

3.  In the excel file, the user took an already created item and use it for item update.

4. But if the user is not mapped to the bar unit then observe that the following error message is being displayed- "Invalid Scan Unit, Scan unit can not be negative or zero"

8

981

N.A.

981 "Finance module is required for this type of entry. Please contact your system team." is shown when adjustable document is present but license Finance module is not available 

Module:

Procurement - Operations - Invoicing - Purchase Invoice
Procurement - Operations - Invoicing - Purchase Return
Procurement - Operations - Invoicing - Purchase Debit Note
Procurement - Operations - Invoicing - Purchase Credit Note
Procurement - Operations - Service/Expenses - Service Invoice Adhoc
Procurement - Operations - Service/Expenses - Service Invoice Against Document
Procurement - Operations - Service/Expenses - Service Debit Note
Sales & Distribution - Operations - Invoicing - Sales Return
Sales & Distribution - Operations - Invoicing - Sales Debit Note
Sales & Distribution - Operations - Invoicing - Sales Credit Note

Reported Version:

12.5.1        

Scenario:

1. Ensure that any of the adjustable document is present.

2. Go to any of the above modules.

3. Click on the Adjust button.

4. Observe that the following message is being shown - "Finance module is required for this type of entry. Please contact your system team."

9

982

N.A.

982 "Cannot save record. Reason: error encountered -12899 at T_PRDWIPMAIN error during execution of trigger. during WIP entry saving" - Error message is displaying trying to save Job Order / Job Receipt

Module:

Production - Operation - Job Receipt
Production - Operation - Job Order
Production - Operation - Cancel Job Order

Reported Version:

12.5.1         

Scenario:

1. Create Scheme Doc no for WIP Entry with 25 characters and tagged in WIP entry module.

2. Create Job Order / Job Receipt with the Component item.

3. Try to save it.

4. Observe that the following error message is being displayed - "Cannot save record. Reason: error encountered -12899 at T_PRDWIPMAIN error during execution of trigger.during WIP entry saving"

10

983

N.A.

983 Wrong charge is calculated in Purchase Order (PO)

Module:

Procurement - Operations - Order - Purchase Order

Reported Version:

12.5.1          

Scenario:

1. Create a Term with having as below charges-
        (Example - Other Charges ( Formula=B)
                          Other charges(+) ( Formula=B)
                          Integrated GST (IGST) ( Formula=B+1+2)).

2.  Create PO with multiple amount based charge.

3. Open the same Purchase Order (PO) in edit mode, change charge amount in amount based charge and Click on apply.

4. Check the explicitly checkbox of that item (Left side) and click on OK button .

5. Observe that wrong charge is calculated.
   
   
   

11

984

N.A.

984 "Either Settlement not done at Store or not yet posted at Head office in the range selected" is shown when Calculate button is being clicked in Salesman Incentive but either Settlement is not done at store end or not yet posted at Head Office

Module:

Retail Management - Incentive - Manage - Salesman Incentive

Reported Version:

12.5.1         

Scenario:

1. Go to Retail Management > Incentive > Manage > Salesman Incentive.

2. Select the date range and Sites for calculating Salesman Incentive.

3. Click on the Calculate button.

4. Observe that the following message is being shown - "Either Settlement not done at Store or not yet posted at Head office in the range selected".

12

986

N.A.

986 TDS Applicability is always showing 'Yes' in the Add mode of the Purchase Invoice

Module:

Procurement - Operations - Invoicing - Purchase Invoice

Reported Version:

12.5.1      

Scenario:

1. Go to Procurement > Operations > Invoicing > Purchase Invoice.

2. Select Add option and fill all the necessary details.

3. Select that Vendor that has no TDS applicability.

4. Observe that TDS Applicability is always showing 'Yes'.

13

987

N.A.

987 "Cannot save record: Reason: The Sum of the document adjustment amount and cash discount amount is not matching with the debit amount." - Error message is displaying while saving AP Voucher

Module:

Finance - Operations - Vouchers - AP Voucher

Reported Version:

12.5.1           

Scenario:

1. Go to Finance > Operations > Vouchers > AP Voucher.

2. Create an AP Voucher with document adjustment where document value should be in decimal format.

3. Try to save AP Voucher.

4. Observe that the following error message is being displayed - "Cannot save record: Reason: The Sum of the document adjustment amount and cash discount amount is not matching with the debit amount."

14

989

N.A.

989  Multiple Stock adjustment entries are created for multiple clicks on Update button in Update Stock Positions

Module:

Inventory - Operation - Stock Audit - Audit Plan

Reported Version:

12.5.1        

Scenario:

1. Go to Inventory > Operation > Stock Audit > Audit Plan.

2. Create an Audit Plan Item wise or Assortment wise and Active it.

3. Make the Stock Entry for the above Plan and lock it.

4. Verify the Stock Plan.

5. Go to the Update stock position option.

6. Press multiple clicks on the Update button.
   
   

7. observe that Multiple Stock adjustment entries are created.

15

995

N.A.

995 "Cannot save record: Reason: Duplicate cheque cannot be added." - Error message is displaying while saving General Voucher in Edit mode

Module:

Finance - Voucher - General Voucher

Reported Version:

12.5.1         

Scenario:

1. Go to Finance > Voucher > General Voucher.

2. Create a General Voucher entry where select Cash type ledger in Cash/ Bank field of header and any ledger in the detail grid.

3. again open the entry and add another ledger in the detail grid and try to save it.

4. Observe that the following error message is being displayed - "Cannot save record: Reason: Duplicate cheque cannot be added."

16

996

N.A.

996 Unable to save the Season details while creating Season in the Season Master

Module:

Inventory - Product Definition - Setup - Season

Reported Version:

12.5.1          

Scenario:

1. Go to Inventory > Product Definition > Setup > Season.

2. After selecting Add option provide the Season name and Date range accordingly and Populate it.

3. Next a window will open where the Season Details have to be entered.

4. After entering all the details try to save it.

5. Observe that Season details can not be saved.

17

998

N.A.

998 Updated information is not showing in Item Master

Module:

Inventory - Product Definition - Item

Reported Version:

12.5.1        

Scenario:

1. Go to Inventory > Product Definition > Item.

2. Update any item from Item Master.

3. Observe that Updated information is not showing.

18

1001

N.A.

1001 Unable to save Service Debit Note

Module:

Procurement - Operations - Purchase/Assets Invoicing - Service Debit Note

Reported Version:

12.5.1         

Scenario:

1. Go to Procurement > Operations > Purchase/Assets Invoicing > Service Debit Note.

2. Select Add option to create a new  Service Debit Note.

3. Two amount based headers charges should present. In Charge masters, site applicable GL should present. By default, there will be no factors.

4. Calculate charge.

5. Provide any amount for first header level charge then for second header level charge.

6. Click on Save button.

7. Observe that Service Debit Note is being saved.

19

1002

N.A.

1002  Item details are not showing in Item Grid when Items are searched by Speed Search

Module:

Sales & Distribution - Operations - Sale Order/Transfer Order
Sales & Distribution - Operations - DC Adhoc
Procurement - Operations - GRC

Reported Version:

12.5.1        

Scenario:

1. For item selection, click on 'Select Items' option.

2. Click on Speed Search.

3. Provide any ICODE,BARCODE having all the item information (Example Desc1--Desc, Item Name, ShortName etc).

4. Observe that Item details are not showing in Item Grid.

20

1003

N.A.

1003 Some of data are not getting uploaded at the time of GSTR1 filing

Module:

Admin - Utilities - Process - Sync to EaseMyGST

Reported Version:

12.5.1       

Scenario:

1. Go to Admin > Utilities > Process > Sync to EaseMyGST.

2. Select Year & Month.

3. Then select GSTIN No and Return Name.

4. Click on Generate & Upload.

5. Observe that it is successfully uploaded from Ginesys but some specific data(Example - Last date of a month) is not showing in EasemyGST portal.

21

1007

N.A.

1007 "Reason: There was some error in SQL (Code level) for updating PRDWIPMAIN table." - Error message is displaying while trying to save Outgoing LR entry when WIP transaction document is tagged

Module:

inventory - Logistics - Outgoing - LR

Reported Version:

12.5.1          

Scenario:

1. Create a WIP transaction document with jobber Outgoing Logistics applicable.

2. Create Outgoing Logistics where above created WIP transaction document is tagged.

3. Observed that the following error message is being displayed -"Reason: There was some error in SQL (Code level) for updating PRDWIPMAIN table."
   
   

22

1011

N.A.

1011 Unable to create sales invoice of system date when Delivery Challan is created on previous accounting year

Module:

Sales & Distribution - Operations - Invoicing - Sales Invoice

Reported Version:

12.5.1       

Scenario:

1. Create manual Sales Invoice when the Delivery Challan of previous year is tagged.

2. Try to save it.

3. Observe that the following error message is being displayed -"Cannot Save record: Reason: Invoice should be prepared in the same accounting year of challans. Unable to proceed."

In case of Auto Sales Invoice:-

1. Modify the Delivery Challan of previous year.

2. A message will be popped up for Auto Sales Invoice creation.

3. Try to create it.

4. Observe that Auto Sales Invoice cannot be created.

23

1046

N.A.

1046 User is getting logged out while using in-form Release button

Module:

Finance - Operation - All Modules

Reported Version:

12.5.1         

Scenario:

1. Login with a user where Edit permission is not given.

2. Go to Finance > Operation > All Modules.

3. Open any Unposted document and click on in-form Release.

4. Observe that User is getting logged.

24

1097

N.A.

1097 Currency symbol is not showing as per Order currency in Charge Summery of Purchase Order

Module:

Procurement - Order - Purchase Order > Charge Summary

Reported Version:

12.5.1       

Scenario:

1. Go to Vendor and assigned the Currency value.

2. Go Procurement > Order > Purchase Order > Charge Summary.

3. Select all required value including vendor.

4. Calculate the charge.

5. Observe that currency is not showing as per Order currency in Charge Summery.

25

1029

N.A.

1029 Item Rate is not showing up to 3 decimal places in Purchase Order

Module:

Procurement - Operation - Order - Purchase Order

Reported Version:

12.5.1      

Scenario:

1. Go to Procurement > Operation > Order > Purchase Order.

2. Provide all the required values.

3. select Item from any of the option in Item Details section (For example - options are Select Item, Scan Item etc).

4. Observe that Item Rate is not showing up to 3 decimal places.