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Managing E-Invoice Generator

Owned by Debrupa Datta (Unlicensed), created
Last updated: Mar 05, 2024 by Aparajita Basu Roy
2 min read

E-invoicing or electronic invoicing is required to secure the data interoperability, in other words, invoices created in any software can be used by a different software, without new data entry or mistakes. 

Under the E-Invoicing model, commercial organizations will keep making invoices on their ERPs as usual. The machine-readability and standardization of these invoices will be ensured by maintaining the specific standard, schema, and format for the invoice creation. The taxpayer will ensure the generation of the Invoice.

Invoices are generated and reported to the Invoice Registration Portal (IRP) of GST. A unique Invoice Reference Number (IRN) will be generated by IRP which attaches the digital signature for the E-Invoice, along with the QR code. The crucial parameters of the E-Invoice will be returned to the taxpayer who generated the document in the first place. The IRP will also send the signed E-Invoice to the seller on the registered email ID. 

Prerequisites

  1. The users' role must have access to the Generate app operation in the E-Invoice Bill Generation feature in Admin - Utilities - Process Role through Admin - Security - User - Roles.

Step-by-step guide

The process is divided in the following steps:

  1. Select the Generate Mode.


  2. Search documents against which LR has been created based on the criteria defined. 

  3. Select transactions against which E-Invoice needs to be generated from IRN, IRN & EWB or EWB.

  4. Once done, click on Proceed to Generate.

 

Pre-requisites

  1. The users' role must have access to the Cancel app operation in the E-Invoice Generation feature in Admin - Security - User - Role through  Admin - Security - User - Roles.

  2. E-Invoice must be generated. 

Step-by-step guide

The process is divided in the following steps:

  1. Go to E-Invoice Generation module.

  2. Select action as Cancel and search the document/transaction.

  3. Select the transaction and proceed to Cancel the E-Invoice.

Integrated E-Invoice Module has been provided in Ginesys from version 12.2.0 onwards.

To go back to the main page click on Managing Utilities tab in Ginesys ERP Admin Module