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FAQs for Item master

Owned by Debrupa Datta (Unlicensed)
Last updated: Feb 15, 2023 by Aparajita Basu Roy
5 min read

1. How to Import Items Through Excel or Csv?

Ans - a. Create an Excel file.

          b. Go to Admin > Utilities > Manage > Data Import.

          c. Select Import File type and then Browse the file.

          d. Click on the necessary step and then the file will be imported.

2. How to create GS1 Code?

Ans - a. Go to Inventory > Product Definition > Item Hierarchy > Item.

          b. Click on the 'Generate GS1 Code' or press shortcut CTRL+ALT+G.

3. What is a use of HSN / Sac code?

Ans - HSN / SAC is used so that GST can be globally accepted. It also helps in systematic classification of Goods worldwide.

4. How to capture an Image of Item?

Ans - Take the cursor to the Image on the right side of the Item form then the user will get two options - Capture and Browser. User can get the picture of the image by using any of these options.

5. What is the use of ITC eligibility?

Ans - Suppose a person pays ₹5 tax at the time of purchase and has to pay ₹10 at the time of sale then he can claim adjustment of ₹5 at the time of sale as per ITC eligibility because he has already       paid tax at the time of purchase and double taxation on same commodity is not allowed.

6. What is the significance of Category & Description in Item Master?

Ans - The significance of Category & Description is to identify an item more uniquely.

7. What is the use of a short name?

Ans - Short Name is another name for the entity it defines and it is used for reference purpose like if the name is too large, an abbreviation in the Short Name may be useful.

8. What is the use of vendor name & alias?

Ans - The purpose of Vendor Name is to identify the Vendor.

           Alias is another name for the entity it denotes and it is used for reference purpose like if the Division/Section/department name is too large, an abbreviation in the Alias may be useful.

9. How to create a Tax Group?

Ans - Tax Group are easy to create in Ginesys. To know more - How To: Add & Edit Tax Group in Ginesys

10. How to create Material Type?

Ans - Material Type is a mandatory field and the list of values has only 3 values - Finished Goods, Semi finished Goods and Raw Materials. No values can be added to this list.

11. How to create a cost sheet?

Ans - Cost Sheets are easy to create in Ginesys. To know more - Adding, Editing, Approving, Deleting & Printing Cost Sheet in Ginesys Web

12. What is the purpose of a Cost sheet?

Ans - The purpose of Cost Sheet is to accumulates all of the costs associated with a product or production job.

13. What is the use of the General ledger?

Ans - General Ledger is a record of total economic transaction in different accounts.

14. What is the Use of Number1,2,3 and remarks?

Ans - When Category and Description field will be full and user need to describe the item more in detail then user will use Number fields for numeric description.

Remarks field is used to give more information about a item.

15. What is the use of Mark Up & Down?

Ans - Markup is when an item is getting 10% profit on Rs.100 that means the total amount will be RS. 110 (100 + 10 (10% of 100)).

          Mark Down  is when an item getting 10% loss on RS. 100 then the amount will be Rs. 90 (100 – 10 (10% of 100)).

16. How to Update Std. rate, WSP, RSP, MRP?

Ans - Std. Rate (Standard Rate) - It is a user defined rate and it is transactional irrespective of the defined WSP, RSP and MRP.

          MRP: A Maximum Retail Price (MRP) is a manufacturer calculated price that is the highest price that can be charged for a product sold. However, retailers may choose to sell products for less than the MRP.

          RSP: The Retail Sale Price is the actual price for which a product is bought by customers in a retail setup.

          WSP: The Whole Sale Price is charged by manufacturer, wholesalers, or distributors for a product or products. The wholesale price will typically be lower than the price that is charged in a retail outlet, this differential mark up in price providing the retailer with the profit he needs to keep his business running. Wholesale prices can be low because the wholesaler depends on volume to make their profit and are usually more than happy to accept a smaller mark-up in price if it means they can sell more goods.

17. What is the use of Limit?

Ans - Limit is of 3 types - Upper, Lower & Round.

          Upper - When Upper is selected then if the Price is Rs. 100.65 then it will take the next upper value like Rs. 101.

          Lower - When Lower is selected then if the Price is Rs. 100.33 then it will take the last lower value like Rs. 100.

          Round - When the Round is selected it it will take the nearest rounded value. For example - If the price is Rs. 101.55 then it will take Rs.101 and if the price is Rs. 101.40 then it will take Rs.100.

18. What is the use of "Update Pending Sales/Transfer Order Rate"?

Ans - The checkbox Update Pending Sales/Transfer Order Rate allows the pricing changes in any items to be reflected in all Sales Orders and Transfer Orders containing those items and not completed or delivered yet.

19. How to Update Store wise Multiple price through Excel?

Ans - It is not available in the current version of application (Web Version - 12.7.1).

20. How to enable UDF ?

Ans -  Enabling UDF fields is easy in Ginesys. To know more - Configuring and Allocating UDFs (User Defined Fields)

21. How Many UDF can we enable?

Ans - We can enable the following types of UDF fields 10 types of String , 5 types of Number fields and 5 types Date fields.

22. What is the Use of Manage Items?

Ans - 'Manage Item' option is used when user have to modify items in bulk.

23. How to Update in Item master in Bulk Via Excel?

Ans - a. Go to Admin > Utilities > Manage > Data Import.

          b. Select Import File type (Item Creation / Item Modification) and then Browse the file.

          c. Click on the necessary step and then the file will be imported with modified values.

24. How to Update in Item master in Bulk ?

Ans - Updating Item Master in bulk is easy in Ginesys. To know more - Managing Items in the Item Master

25. What is the use POS Behavior functions?

Ans - POS Behavior function is when an item will be billed in POS then how will it react.

         For example - There are some fields like Multi Price Action, Allow Price Change etc.

         Multi Price Action - In case of Multi price Action from where the price of Item will be picked.

         Allow Price Change - It is for if the price change is allowed or not in POS.