Release Date

Dec 20, 2016

HO Version

11.114.0

POS Version

1.114.0

Web Database Compatibility Version

1.6

Features & Enhancements

40

Bug Fixes

00

Navigation

1

21313

GIN-I-268

GIN-I-268 New Day Settlement parameter wise Analytic report provided

Module:

POS – Back Office – Analytics
GINESYS Launchpad – POS Analytics

Enhancement Summary:

The daily performance of each store must be tracked at the HO to ensure the smooth running of the business. The new Day Settlement parameter wise Analytic report will allow GINESYS users to do that easily.

Scenario:

N.A.

2

21894 

GIN-I-206

GIN-I-206 POS Bill reprint history will now be available for audit

Module:

POS – Back Office – Reports
GINESYS Launchpad – POS Analytics (report name - POS Bill Reprint Audit)

Enhancement Summary:

The reprinting information of POS Bills will now be stored, so that later on reprinted POS bills can be tracked by management users. The reprint date and the user who reprints are stored along with POS Bill Identification and number of times the bill was reprinted.
Capturing this information will help the management to maintain the accountability and track if there are any incidents of fraud or malpractices in the store.

Scenario:

N.A.

3

21895

OFFPOS-I-7

OFFPOS-I-7 Miscellaneous enhancements in the search options for all POS modes

Module:

POS – Normal POS
POS – POS as Delivery Slip
POS – POS as Collection Center

Enhancement Summary:

A. ‘Bill Amount’ wise bill/slip search option –

An option to search bills/slips on the basis of a range of bill amount has been provided in all POS modes. Following two fields have been added to provide the search criteria –

Search Function –

B. Option to show detail level information of POS bill/slip -

Detail level information of the searched bills/slips will be visible in all POS modes. A button will appear below each bill id, which can be clicked to display bill details like item, customer and payment details along with Salesman Number.

These above mentioned functionalities have been provided for the following actions in all POS modes –

Users will now find it easier to search the bills and get a detailed view of the bills on their fingertips.

Scenario:

N.A.

4

21896 

GIN-I-827

GIN-I-827 Dynamic search of item is now available in POS

Module:

POS – Normal POS
POS – POS as Collection Centre

Enhancement Summary:

In addition to the conventional search mode for searching items in POS billing window, a new smart search mode has been introduced in the software that would speed up the billing process considerably.
It would particularly be useful in those cases where barcodes are manually fed in the software.

On contrary to the conventional search process where after searching an item, an additional button click or pressing ENTER button is required to add the selected item in the POS bill, this new dynamic search mechanism would automatically add the item in the POS bill, if the search returns an unique result. Thus it reduces the steps of selecting the item and a further button click/ENTER.

Scenario:

Let’s say there are 3 items with barcodes T10011, T10012, T10013.

Conventional approach - In the conventional search mode if the cashier types T10012, the software would filter out the item. Then the cashier would have to select the item and either click “Add To Bill” button or press ENTER from keyboard to add the item in the POS bill.

Dynamic Search mode – In this process if the cashier types T10012, the software would filter and return only a single record and as soon as it returns a single record, the item is automatically added in the POS bill.

Changes made by the vendor in the OEM barcode for a particular product makes it difficult to find in POS. This happens for a significant number of items. At POS screens, dynamic searching with Division, Section, and Department has been enabled. After typing any search parameter in the 'Find' search box, if a single record is returned, then software would automatically add the item in the POS bill (if the Search & Add To Bill radio button is selected).

This option is available in Search By Name and Search By Name With Stock (Slow)

5

21898

GIN-I-703

GIN-I-703 Item description fields will now be available in POS item search

Module:

POS – Normal POS
POS – POS as Collection Centre
POS – POS as Delivery Slip

Enhancement Summary:

Previously, during billing, it was possible to search items by using Category (1-6) apart from barcode, item name, MRP, RSP etc. Now even item description (1-6) can be used to search similar items, enabling faster search and processing.

Scenario:

N.A.

6

20573 

GIN-I-682

GIN-I-682 Recalculate VAT option will now be considered where Extra VAT is charged

Module:

GINESYS Web  –  Retail Management – Utilities – Process – Recalculate Tax

Enhancement Summary:

Earlier in cases where Extra VAT was being charged, on recalculating the tax amount, the extra VAT amount (It is not a tax amount but an additional charge amount amount) was also being impacted. Now, on tax recalculation, the extra Vat amount would remain unchanged, while the tax amount and taxable amount are back calculated from the Net amount.

Scenario:

7

20984

GIN-I-665

POS Order Cancellation details will now be available in the Analytic Reports

Module:

GINESYS Launchpad - POS Analytics
POS – Back Office – Analytics

Enhancement Summary:

A new Analytic Report layout for POS Order Cancellations has been provided to allow users in both POS and HO to understand the causes of POS Order Cancellations, their impact on financials, details of customers who cancelled those orders etc. This report would present a clear picture and based on that they can work out certain effective strategies that would enable the organization to work more efficiently.

Scenario:

N.A.

8

21015

GIN-I-813

User assignment analytic report for point of sale stores

Module:

GINESYS Launchpad - POS Analytics (report name - POS User Assignment)
POS – Back Office – Analytics

Enhancement Summary:

A new analytic report has been provided in both HO and POS which would give a clear picture about all the users in different point of sale stores, their specific roles allocated to them and the privileges they have.

Scenario:

Often the decision makers in HO are unable to track the daily POS operations. They wish to know if the POS sites are working following the structural hierarchy as well as understand the security aspects of POS sites from the business point of view. The management team at HO needs to understand the details of POS user privilege and for that the POS user assignment report for the Head Office has been provided. The same provision has also been made for POS sites where the Store managers can get the user wise role wise list of app operation details.

9

21014

GIN-I-326

Now Analytics Reports will show Site details like Site Short Code

Module:

GINESYS Launchpad - POS Analytics
POS – Back Office – Analytics

Enhancement Summary:

In addition the existing site information column of “Site Name” in the analytic reports in both HO and POS end, following are some more site specific details, that have been added in the reports:

Scenario:

N.A.

10

20995

BO-I-154

Customer details will now be captured in Sale Detail and Bill Detail Analytic Reports

Module:

GINESYS Launchpad - POS Analytics
POS - Back Office - Analytics

Enhancement Summary:

Earlier the Sale Detail and Bill Detail Analytic Reports provided the details of all sales and each bill generated for those sales. Now GINESYS users can also see the following details of the customers who are responsible for those sales and provide a more personalized customer experience.

Customer details to be displayed in Analytics Report:

Scenario:

N.A.

11

21193

GIN-I-588

Stock Audit Verification report will now display the store name 

Module:

POS – Back Office – Transactions - Physical Stock Audit - Audit Journal (Verify button)

Enhancement Summary:

POS Stock Audit Verification report will now display the relevant store name.

Scenario:

Before making the physical stock adjustments in store, the details of the physical stock verification are sent to head office for approval. Since there was no store name in the stock audit verification report, it creates a big confusion in head office to determine which store represents which stock audit verification data.

Now with the printing of store name on the stock audit verification report, all the above mentioned confusion can be averted.

12

21195

OFFPOS-I-3

Manual mode of quantity population at the time of item reconciliation during GRC has been provided

Module:

POS - Back Office - Transactions - Goods Receive

Enhancement Summary:

Manual mode of item selection has been added at the time of item reconciliation in GRC module. This option would be useful for people who deal in cloth. In this manual option, users can specify item quantity up to three decimal places.

Scenario:

N.A.

13

21196

GIN-I-589

During cycle count, items will now be listed in the descending order of scanning

Module:

POS - Back Office - Transactions - Physical Stock Audit - Cycle Count

Enhancement Summary:

Earlier during cycle count, items were listed in ascending order of scanning – i.e. the last scanned item appeared at the end of the list or bottom of the screen. This has been changed, now the focus will now remain in the last scanned item. If an existing item is scanned again, it will be highlighted and its quantity will be updated. The last scanned item therefore, would appear at the top of the scanned item list.

Scenario:

N.A.

14

20310

GIN-I-335

Now tolerance can be configured in  item master in case Price Editing is allowed in POS operations 

Module:

Inventory – Item Definition – Item Creation – Price (tab)
Inventory – Item Definition – Modify/Manage Item – Price (tab)

POS – Normal POS
POS – POS as Collection Centre
POS – POS as Delivery Slip

Enhancement Summary:

A tolerance range for price editing at POS can now be specified by the HO.  The tolerance range will restrict users from selling the product at a below Margin price or charging unreasonable price from the customers. 

Scenario:

Suppose the tolerance percentage of an item is defined in the item master as 10% and the unit price of the item is defined as INR 100, i.e. the user may bill it at a unit price of INR 90(-10%) to INR 110(+10%). Then once the item master is synced to the POS, if a user tries to bill the item at unit price of INR 150, he will be restricted.

Note:

15

20977

OFFPOS-I-68 

Separate privilege to void POS bill with Credit Note provided

Module:

Admin – Security Settings – User Profile
POS – Normal POS
POS – POS as Collection Centre

Enhancement Summary:

Earlier any user who had the privilege of voiding a POS bill or Deposit-Refund bill could do so irrespective of any credit note being attached to it. Thus tracking the credit notes tagged to the voided bills became difficult. Now, HO can control who can voiding of such credit note tagged POS bill or Deposit-Refund bill, through a new user profile - Allow Void POS Bill against Credit Note issue.

Note: this is a child privilege to the Allow void POS Bill privilege, and will only be enabled for those who have the Void POS Bill privilege.

Scenario:

N.A.

16

20408

GIN-I-272

Site wise service scheduling details can now be inserted into Purchase Service Orders through Excel import

Module:

Procurement - Order Management - Purchase Service Order

Enhancement Summary:

Earlier site wise service scheduling details had to be manually entered into GINESYS, but now Excel import of the same is available; so that service order can be booked for multiple sites and for multiple dates simultaneously. In case some rows already exist in the service orders, whether in create or edit mode, the user is prompted that the existing rows will be deleted if any modification through Excel import is attempted further action. However if some of the services have been cancelled or already invoiced, Import Excel option will get disabled. 

Scenario:

Recurring service orders like monthly rent of Shop premises, which have multiple line entries of same service with different Validity had to be entered manually; for 3 years rent contract, Service orders need to be created with 36 line items (each for every month for 3 years) with same service. Now the same can be populated through Excel import.

17

21052

GIN-I-788

Item Name column have been added in import class of Serial item

Module:

Inventory - Item Definition - Item Creation

Enhancement Summary:

Previously, while creating serial item, user did not have an option to provide Item Name while importing. Because of which user had to manually enter Items Names after items have been created using import excel option. Now, a new column, Item Name, has been added in import class of Item Serial as it is a very crucial information and essential for the users to identify any group of products.

Scenario:

N.A.

18

21751

GIN-I-598 

Tax Summary block have now been added in Sales Invoice register report and Sales Return register report

Module:

Sales and Distribution – Outright – Registers – Sales Invoice Register
Sales and Distribution – Outright – Registers – Sales Return Register

Enhancement Summary:

Sales Invoice register report and Sales Return register report now have Tax Summary to keep a track on the total Tax paid on the selected sales invoices and sales return documents respectively, so that user can take further actions based on this information.

Scenario:

N.A.

19

21791

GIN-I-939 

Separate selection option for tax reversal days provided in Sale Return and Purchase Return 

Module:

Procurement – Goods Return Challan
Sales and Distribution – Outright – Sales Return

Enhancement Summary:

At the time of sales/purchase return, in some cases, the law does not allow reversal of tax amount after a pre-determined number of days. In other words, as per norms setup by Government, if sold items are returned the beyond time limit set for the tax region, then government would not return the tax amount charged at the time of invoice creation.
This tax reversal days applicable can be different for Sales Return & Purchase Return. Hence, separate option has now been provided to capture tax reversal days separately for Purchase and Sale.
The return period validity for tax calculation will now be based as per the tax region master as per the respective field.

Notes:
Return period shall be picked up from connected site’s Tax region for S&D transactions and supplier’s tax region for

Scenario:

Suppose the tax reversal policy of a company are as given below:

Now, if the company returns within 30th December, the goods it purchased on 1st November; then the taxes it paid during this purchase will be reverted to its accounts. However, if the return is made on the 31st of December there will be no refund of the taxes paid during purchase. Similarly, if the customers of the company return within 30th November, the items sold to them by the company on 1st November; then the taxes it paid during this sales will be reverted to its accounts. However, if the return is made on the 1st of December, there will be no refund of the taxes paid during the sale.

20

21767

GIN-I-725

Rate defined in Price Chart will now be given more priority than the one defined in Excel while importing

Module:

Procurement - Order Management - PO - Select Items - Import Excel Procurement - GRC Adhoc - Select Items - Import Excel Procurement - GRT Adhoc - Select Items - Import Excel

Enhancement Summary:

If the selected supplier has got Price Chart applicable, then for such suppliers’ item rates defined in Price Chart will be given higher priority than those defined in excel while importing.

Scenario:

Suppose there is a Supplier A, with Price Chart applicable. And items defied in the Price chart are as follows: T1010: Rs. 1000 T1000: Rs. 1500 Items imported using excel with respective rates are as follows: T1010: Rs. 1200 T1001: Rs. 1400 T1002: Not Specified Now in the above mentioned case, Item’s rate would get populated as follows: T1010: Rs. 1000 (From Price Chart) T1001: Rs. 1400 (From Excel as not defined in Price Chart) T1002: Rs 1800 (From Item Master as per Price Type defined in Supplier master)

21

21662

GIN-I-924

In Advance Payment Voucher TDS applicable amount can be stored separately

Module:

Finance - Voucher - AP Voucher

Enhancement Summary:

The TDS applicable amount will be stored separately in the Advance Payment voucher where TDS is applicable. This will ensure that any advance payment which has separate TDS Applicability from the gross payable can be properly addressed. A new field has been added where user can provide TDS applicable amount apart from the Gross Payable amount so that the user can pay advance payment where TDs is applicable not on gross amount but a portion of the same.

Scenario:

Suppose the gross payable amount is 1000 and TDS rate is 10%. TDS applicable amount is 700. Earlier, in the above scenario, the TDS would be calculated on the gross amount i.e. 1000 and 100 would be deducted as TDS. Now, in the same scenario, TDS would be separately calculated on the appropriate tax applicable amount i.e. 700 and 70 would be deducted as TDS. Net payable amount would be Rs.930 (i.e. Rs1000 – Rs. 70).

22

21771

GIN-I-1028

Stockpoint modification will now be allowed in Sales Return till the document is Authorized, even after LR/GE is tagged in the same

Module:

Sales & Distribution - Outright - Sales Return

Enhancement Summary:

Previously, user was restricted to modify Stockpoint once LR or Gate Entry has been tagged against the Sales Return even when the same was in un-authorized state. But during the business process, the modification of the In Stock Point information may be required in many situations even after LR Document tagging. Now, till the Sales Return document is in un-authorized state, user will be allowed to modify the stock point selected. However, once the document is authorized, no modification will be allowed.

Scenario:

N.A.

23

21717

GIN-I-901

Title Bar will now reflect Login Date along with financial year

Module:

GINESYS Title Bar

Enhancement Summary:

Previously, title bar used to reflect login financial information as follows. [01/04/20xx - 31/03/20yy (xx-yy)] User will now be able to view login date along with the logged in financial year. The same is required as user might be working on a back date, suppose 17/05/2015, it would show [Login Date: 17/05/2016(16-17)]. So that the current day operation or any back date operations can be tracked and acted upon accordingly.

Scenario:

N.A.

24

21054

BO-I-165

Transfer and returns document type prompts have been modified for better understanding

Module:

Finance - Register - General Ledger