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Organization is the other term for the word Company which GINESYS uses. While earlier GINESYS operated with a single company/organization concept, currently it operates with multiple unit under a single umbrella concept. This unified entity, to which the operating units belong, are known as Organization Group.

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Apart from the preliminary Company Information that is provided at the time of creation of the Company during installation, additional company details like the Company's business address details, statutory details and configuring of some of the overall functions of the software can be captured through this.

Pre-requisites

The user's role must have the Modify application operation enabled for the Organization Group feature in Admin - Organization - Hierarchy through Roles in Ginesys Web - Admin - Security.

Step-by-step guide

Go to Ginesys Web > Admin > Organisation > Hierarchy > Organisation Group.
Apart from the logo, the company and the company address in the center of the page, an Edit Info button is displayed in the bottom right hand corner of the Organisation Group page.
On clicking the Edit Info button, the Edit Organisation Group window appears.

Field Description

Organization Information

Name Name of the company or Organization Group. This is the umbrella entity under which the different organizational units and sites are created.

OU Default Name Tag the Default Organization Unit (OU), so that in case of multiple OU, auto entries getting posted from managed sites can have an Organization unit to createsome of the financial and operational documents as these sites are not assigned to any particular OU.

Initial These two fields basically show some company details with no real functional importance.

Short name

Item Prefix It is a prefix unique to the items belonging to this Organization Group.

System Start Date This is a display field whose value shows the date of installation of the software.

General tab

Communication section

Address Address of the company or Organization Group.

Phone Number Phone Number of the company or Organization Group

Fax Number Fax Number of the company or Organization Group

Email General email of the company or Organization Group

Web site Web site of the company or Organization Group

Upload Group Logo

Background Color picker

Allows you to change the background color of the logo of your company.

Default value - #414141

Effect seen in the Logo Preview, GINESYS Web login page, GINESYS Web Header tab.

Info

Note: In case no logo is provided, the GINESYS Logo will available.

The image should be a rectangle with preferable a 1:5 ratio.

Upload Image The Browse button opens a list of files from which you can select and uload your logo

Image preview This shows a preview of how an image would look.

Reset Default This button restores the default settings for the logo - the GINESYS logo appears.

Close button Closes the window after confirmation of saving the changes.

Profile tab

Item Creation

For change in Aging period Barcode / Item creation behavior - depending on changes in Ageing Period, Purchase Rates and Supplier/Vendor - using existing codes or creating new barcodes.

For change in Purchase rates

For Change in Supplier/Vendor

Split Item Creation Date

Sometimes a set of items may be split into distinct ones and sold separately. The date of creation of such item may be taken as -

Original Item date
Split date

GS(1) Barcode Prefix A GS1 Barcode Prefix is a unique identity number furnished to just one company—and it's part of every barcode and identification number created in that particular company. It's a way to uniquely identify a brand in the global supply chain.

Others

Profit and Loss Ledger for B/S posting Here the user needs to select the ledger where profit and loss of transactions would be posted for reflection in the balance sheet.

Inter Site Reconciliation Ledger Select the ledger where the Inter Site movement of stock will be posted after reconciliation.

Cash Discount Received ledger Select the ledger where the cash discounts shall be entered.

Default Matrix Category The user can select the default category criterion of the items that will be used for report creation.

Maximum No. of Cube Creation in Business Analytics

An OLAP cube is a data structure that can handle large amounts of data while providing users with searchable access to any data points as needed to handle the widest variety of questions that are relevant to a user’s area of interest.

This field allows the selection of the maximum number of cubes in GINESYS.

Auto Issue LR on Creation (checkbox) This checkbox, on selection, automates the entry of the LR issuance.

Allow receive entry against partial Gate Entry LR (checkbox) This checkbox, on selection, allows the user to make GRCs against partial gate entry documents.

Password Policy

Enforce Strong Password

It is a mandatory field. It is a drop-down to enforce the usage of a strong password. If 'Yes' is selected from the list of values, it will ensure that the following conditions are fulfilled for each password subsequently created. The default for this is set to 'No'

Minimum 8 characters required
Atleast 1 uppercase alphabet [A-Z] required
Atleast 1 lowercase alphabet [a-z] required
Atleast 1 digit [0-9] required
Atleast 1 Non-alphanumeric [~!@#$%^&*_-+=`|\(){}[]:;"'<>,.?] character required
Note: Front slash(/) and Space key are not allowed as password characters.

Info

icon	false
title	Important information regarding applicability of Password configuration

Both the configuration mentioned above will be applicable to Admin (Head Office) and System (store) as well.
Both the configuration available above will be applicable to all types of users, i.e., Head Office (internal as well as partner users for shipment tracking) and POS users (both centrally and locally managed).

Warning

icon	false
title	Caution:

If immediately after this patch update, you enforce password expiry (in days) option, then all users will have to change their password before logging into Ginesys HO and POS. The system will capture the last password changed information only once the user changes their password post this patch update.

We recommend you to implement this rule by considering your operations. Like sending an instruction to all the users to change the password with a deadline date, else they will be forced to change the password as soon as you enable password expiry.

The Password expiry (in days)

The Password expiry (in days) is not mandatory and can be kept blank. But once defined, it can only be a whole number between 1 and 999. This basically means that, after the number days that are specified in this field has passed the password will have to be reset.

If left blank, it will never expire until its explicitly changed.
If the password expiry is set to one (1) day then the password will have to be reset everyday.
If suppose a user changes the password on 13th November, 2017, then he will be allowed to login until 14th November, 2017. When he tries to login, on 15th November, he will be asked to change the password.
If this number happens to be two(2), then the password will mandatorily have to be re-set after every two days; including the date when the first password is set.

To go back to the main page click on How To: Manage Organization Hierarchy

Versions Compared

Old Version 6

New Version 7

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