1.How to download the HSN/SAC Master to create an upload template ?
aa. You can use the EXPORT option under Action user operations to export the entire master of HSN/SAC Master
bb. You can also use the Web Report to download the data
2.I have pending Purchase / Sales orders which need to be updated as per the new item/margin pricing, what to do with such orders?
The Pending Orders need to be canceled and re-uploaded as per the new terms / margins. In order to do the changes in system you need to follow the below steps:
a. Update the Vendor / Customer / HSN/SAC Maser masters as applicable
b. Cancel the pending Order which needs to be revised
c. Take the dump of all such canceled Purchase orders from the web reports and update the margin/rate
d. Re-upload the same into Ginesys via Bulk Excel Import Utility.
e. It is recommended to capture the Original Order No as reference for future purpose.
Ref Modules:
Procurement - Operations - Order - Cancel Purchase Order
Sales & Distributor - Operations - Order - Cancel Order
Admin - Utilities - Manage - Data Import [PO Creation]
Admin - Utilities - Manage - Data Import [Sales/Transfer Order]
Admin - Utilities - Manage - Data Import [Sales/Transfer Order Cancel]Note: If there is no change in margin then there is no need to create a fresh order. One needs to reselect the Terms Manually in Sales Invoice.
3.I have updated my Item Master Price (RSP/WSP). How to update the pending Sales orders which are not yet dispatched?
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5.I have pending Packets / Delivery Challan against B2B Customers which are not yet invoiced. What to do with such documents?
There There can be scenarios wherein some packets/delivery challans are made but not yet invoiced as on 31st Dec, 2021. While invoicing the Item rate will be picked from the delivery challan itself. Now since they will be invoiced in Jan, 2022 you need to do the following to ensure that new margins / pricing is picked in those documents.
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d. In case the same customer site has multiple challans then use the remarks as reference to old Delivery Challan to break the delivery challans into multiple records.
Note:
It is important to cancel the existing challans before creating new ones. If the old DC is created against Order then first follow steps of Point No 2 and then use the Order reference to upload the DC again. User can create DC Adhoc also in that case New Order creation /reference is not required
Ref Module:
Admin - Utilities - Manage - Data Import [DC Adhoc]
Admin - Utilities - Manage - Data Import [DC Against Order]
6.Goods in Transit as on 31.12.21 in case of To / Fro in case of COCO stores and to be received at Franchise Stores. What will be the tax rate populated during receipt?
In case of COCO / WH transaction the output tax applied will be 5% for goods upto 1000 thus the same will be populated while receiving the goods at destination location. The same will be applicable in case of goods received at Franchise Stores.
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7.Goods in Transit in from Franchisee stores as on 31.12.21, to be received in January, 2022. What will be the tax rate populated during receipt?
In In this case the tax rate will be applied as per the transaction date of Sales Return. Thus if someone wants to apply the old tax rate they need to make a Sales Return transaction as before 1st Jan 22.
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System behavior is designed to pick up the latest rate as present on the return date. Rest, we shall be updating the system as per further clarification by the Government on this aspect.
Note : In case of Vendor / Customer (B2B) / Franchisee the differential value can be adjusted using financial debit/credit notes as deemed fit.
10.What will be the tax rate picked up by the system in purchase/sale debit/credit notes which are created against the invoices generated before 1st Jan 22?
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