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GST FAQ

Owned by Ginesys Knowledge Team
Last updated: Dec 21, 2017 by Aparajita Basu Roy
3 min read

Ginesys has been getting a lot of GST related queries from our customers. So here are the most frequently asked questions on GST from our users.

Q&A


 How to calculate GST in POS bill Advance and file the return?

Currently calculating GST in POS bill Advance and filing the return option is not available in Ginesys. User will have to calculate the liability manually by passing a journal entry at HO.  Taxes on Advance has to be uploaded on summary basis on GST portal.


 How to recalculate charge in Transfer out and file correct return?

If the transfer out has not been received yet, you can revert the same. If it has already been received, you can increase/decrease the liability and input manually and while filing return, once the data is uploaded to (EasemyGST) EMG, you can modify the same in EMG.


  What to do when Local Purchase Return has been taken wrongly and posting has been already done in Ginesys back office?

You can revert the posting and then rectify the transaction.


 How to do calculations of shortages, rate differences etc without GST Debit Note / Credit note?

Although currently, GST Debit Note/Credit note are not available in Ginesys, it is under development. Expected release of the feature is some time in the middle of September. Till then all Purchase Return and Sales Return are treated as Outward Invoice and Inward Invoice respectively.


 How to do Sales Return against Invoice for Fulfilled by Seller orders?

This is a feature request, kindly log an Idea in our Idea Portal for the same.


 How to get data to file GST 3B Return?

You can check all the register reports/charge analysis reports and get the values required for 3B Return or you can enrol in EMG as trial and push data from Ginesys to get the report. Once you push data at EMG, all reports and returns shall be prepared automatically.


 How to book freight in GRC and charge GST on the same?

You will have to select freight as a charge above GST charges and GST shall be calculated on basic + freight.


 How to update transactions where GST masters information is updated later like GSTNO, Vendor Category?

Currently, we don’t have any such provision, although in reports, you can get the master information from master and view the report accordingly. If for any transaction the master needs to be updated at any cost, kindly reselect the party and the new information shall get populated.


 Can we consider "unregistered" vendors and GSTNO can also updated in masters later?

Yes, Ginesys does not restrict that, as the ‘category’ is just for reporting purposes. And since it’s a GST transition period, we didn’t want to bind the entries with much validations.


 How do I book purchase entry from Vendor under compensation scheme?

You can create a normal purchase entry without GST charges (not even reverse).


 What do I do if my Vendor got registered under GST on a later date?

Ginesys allows you to make changes to the terms during transactions. So, when the Vendor registers for GSTIN you can simply change the term and make the transactions.


 How do I manage backdated Sales invoices in old software without generating a new document scheme under GST which is being updated in GINESYS now? Would Ginesys allow to accept the already entered document scheme numbers?

We shall be providing the same in opening documents.


 What do we do in case of GSTDOCNO being generated for Local Return POS GRT ?

Yes, we are already working on it. Please bear with us as the expected release is within this month.


 What is being done to reflect the POS GSTDOCNO in the Sales Return entry screen as in the LOV?

As we said, we are working on it! You can expected to see tthe change in a release within this month.


 What is being done to provide Document Report printing as per the Government prescribed format?

We are proud to say we have already released the majority of the document reports in the prescribed format. The rest shall be released soon.


 What is being done for GST No. being printed in other documents like Vouchers / Payment Advice/ Debit Note / Credit Note?

We are proud to say we have already released the majority of those docuements with the changes. The rest shall be released soon.


 What can I do to reverse GST liability for cash discounts allowed to customers at the time of payment?

Please note that GST is not applicable on Cash Discount. 


 How to book invoice for Rent as Sales of Service and get it filed in Return?

Currently the option is to create a non-inventory item and charge for rent.


 How to capture E-Tin number in case of POS customers where Sales for Market Place is done from POS?

Sorry, currently Sale to Market Place from Ginesys POS is still not mapped yet. 


 How to book Service invoices against consumable items?

Booking Service invoices against consumable items can be done by marking Services as ‘ITC not applicable’ and then service invoice to be booked, it shall not go to input credit.


 How to make transaction against goods which were dispatched as FOC items to franchisees? 

Please refer to Release Notes 11.128.0 for more information on this feature.


 How to make transactions against the sample Stock from Warehouse or Store as applicable?

Please refer to Release Notes 11.128.0 for more information on this feature.


  How to charge IGST in POS bill?

The tagged customer’s GST state code has to be other than store’s GST state.


 How to book purchase against petty items like tea / coffee expenses, stationary items in software?

Create a service invoice from unregistered party and charge reverse GST if applicable. This can be done on daily basis or monthly basis.


 What can I do to complete GST report from software to reconcile and file return?

You can check all the ledger reports/register reports/charge analysis reports and get the records required for return.


 What to do for Reverse Charge Mechanism, as the credit for Input GST can be availed next month only?

You can pass monthly journal from input account to other account as currently, we don’t support that operation yet.


 How to book invoice in GST in case of Import of goods where the IGST is paid directly by the CSA? How would this be filed in return of GST?
You can pass monthly journal from output account to other account as currently, we don’t support that operation yet.


 How to pass entry against shortage and rate difference in GINESYS for GST purpose?

We are releasing a new module, i.e. Purchase Adjustment Debit Note and Sales Adjustment Credit Note around mid September.


 What can we do when the ledger posting in case of Stock Transfer / Tax Invoice is same? Will that create any issue in reporting / audit as ideally there should be separate ledger considering the nature of transaction?

You can change the same in transaction.


 How to specify different margins in Price List as per RSP of product?

We are going to release a Price Range Basis in Price List soon within August.


 What is the flow of FA accounting in software considering GST impact and return filing?

Currently, you can do the same using non-inventory item and do purchase/sale transactions.


 Margin rule is not considering GST in case of rule violation, if the rule is defined as Net of TAX. How will this get resolved?
We will definitely check it out.


 How to get report for closing stock as on 30-Jun with breakup of Invoice to file GST return?

Our team is currently discussing on it, you will soon be updated. Till then, hang on there!EMG specific:


 Which Documents are eligible for upload to EasemyGST?

Please follow this link for the complete list.


 Can we modify updated data in EMG, in case there is any issue? How to correct and reconcile it?

Yes you can update.


 How to compile and upload data in EMG for any manual correction entry in GINESYS due to large number of transactions support team are refusing correction?

Pass rectification entry in Ginesys and before filing, you can update in EMG.


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