15 December 2017

31491 Accounting Debit Note & Credit Note with GST reversal for Goods Purchase or Sale process has been introduced

Module:

Procurement - Invoicing - Purchase Debit/Credit Note 
Sales & Distribution - Outright - Sale Debit/Credit Note 

Feature Video:

Enhancement Summary:

Scenario:

There can be scenarios where you need to issue a debit or credit note to the customers such as rate difference, post-sale discount, shortage, etc.

In Ginesys till date, we used to provide the following provisions: Sales Return or Finance Debit / Credit Note. The aforementioned scenarios were possible using Finance Debit Note / Credit Note module. However, since the GST requirement is upload data invoice wise - HSN wise, the effort required to capture the details in reference columns was unjustifiable and same problem was with return uploading manual effort.

So finally to ease down the operations, Ginesys introduces new modules Sale Debit/Credit Note for Sales & Distribution and Purchase Debit/Credit Note for Procurement of Goods.

Sales Debit / Credit Note:
You can issue a GST Debit or Credit note if you are issuing the same against a ‘GST Tax Invoice’. To issue the same, please follow the following steps:

• Go to Sales & Distribution - Invoicing - Sales Debit Note or Sales Credit Note as required.
• Select GST Debit Note or Credit Note Numbering Scheme (Note: By default, already created and tagged).
• Select the GST Tax Invoice.
• Go to Item details and select the Items from the Invoice as required (you can change the value as well).
• Go to charge details and calculate the term as required.
• Save the transaction.

Purchase Debit / Credit Note:
You can receive a GST Debit or Credit note if you are receiving the same against a ‘GST Tax Invoice’. To make an entry, please follow the following steps:

• Go to Procurement - Invoicing - Purchase Debit Note or Purchase Credit Note as required.
• Enter Vendor’s Debit note or Credit note number received in the Doc. No. & Date columns.
• Select any Numbering Scheme (Note: By default already created and tagged).
• Select the GST Tax Invoice PI.
• Go to Item details and select the Items from the Invoice as required (you can change the value as well).
• Go to charge details and calculate the term as required.
• Save the transaction.

Document Reports:

This is the first transaction which is going to have only Web Reports document reports. No legacy fixed type document report will be provided for this transaction. You can refer this video for the process: https://www.youtube.com/watch?v=bhpjH_idrGU

If you are yet to configure Ginesys Web Reports, please follow the following link: https://ginesys.atlassian.net/wiki/spaces/DOC/pages/48988256/GINESYS+Web+-+Reports

GST Return Processing

31491 Auto Debit / Credit Note option introduced for Procurement of Goods

Feature Video

Enhancement Summary:

It might happen that the qty. of goods invoiced by the vendor doesn’t match with the actual goods received. But currently, in order to match the invoice, you had to receive the goods in full, book the invoice and make a Goods return document, followed by Purchase Return Debit Note.

With this release, we are providing you with a functionality to receive the goods as per actual but prepare the invoice as per the vendor qty./rate. For any difference found in receive against invoiced, system shall automatically create a credit note or debit note.

To enable this, we have added Vendor Qty. & Rate columns in Purchase Invoice. By default, Goods Receive details will be populated here but the user will be allowed to make modifications as per vendor’s invoice.

Scenario:

Total Debit Basic Amount   :      580.00
Total Credit Basic Amount  :      100.00

35627 Now the Ginesys Web Reports on Item master can display the vendor class

Module:

Ginesys Web - Reports

Enhancement Summary:

Vendors can belong to different classes in Ginesys. Now Ginesys Web Reports can show the Vendor class when running reports on Item master.

Scenario:

N.A.