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Release Notes 11.103.0 - 1.103.0

Owned by Ginesys Knowledge Team
Last updated: Jun 14, 2016
9 min read


Control

Release Date

 

HO Version11.103.0
POS Version1.103.0
Web Database Compatibility Version1.3.0
Features & Enhancements16
Bug Fixes20
Navigation


Features & Enhancements

Serial

Description
1

MOP modification is now policy based at POS

Module:

POS - Back Office - POS Control - Bill Modification
POS - Back Office - Transaction - Gift Voucher Issue

Enhancement Summary:

Previously, if operator had privilege to modify POS or Gift Voucher bills, he could also modify MOP details as well. In order to enhance security and reduce malpractices, GINESYS has now introduced a new policy setting for MOP modification. Only privileged operator will be able to modify MOP details.

Note: The new policy name is - “Allow mode of payment modification” in POS section.

Scenario:

Suppose part payment is in cash and another part is paid using card. Operators having POS Bill modification privilege could easily change the amounts and lead to malpractices. Now, even the operator having POS Bill modification privilege would need extra privilege to modify MOP information.

2

Order’s Item barcode can now be printed with buffer quantity

Module:

Procurement - Print Barcode Label

Enhancement Summary:

While using quick population option for populating quantity to the items selected to print, the operator can now provide use “Multiple” option to provide the print quantity inclusive of buffer. For example, 1.1 is provided in populate text box and multiple option is selected by the operator. If the quantity in the selected item is provided as 10, then it will update the quantity as 11 for the item.

Scenario:

Suppose a purchase order was raised for an Item of 10 quantities and you want to print the barcode with a buffer of 20%, then you can populate the items using the order selection and then provide 1.2 in the quick population box and click on “Multiple”. It will update the quantity of the Item to 12 (considering 20% buffer).

3

Conceptual Changes has been done for Purchase Order Validity & Cancellation

Module:

Procurement - Purchase Order

Enhancement Summary:

Validity related changes:

When any order has been raised it cannot be without any validity. The purchase terms are set as per the delivery timelines but in our system there was no validation of date while creating any order. Thus, validity for purchase orders has now been made mandatory.
Even while defining the price chart, the due days provided in the supplier master will flow automatically so that operator doesn’t have to input the delivery days manually even if the days will be common.

Cancellation related changes:
Previously, the system used to delete the orders which are already authorized. Authorized means a step forward in the workflow which involves transmitting of order information to the vendors, printing barcodes and sending to vendors, etc. This led to confusions and thus now we are disallowing deletion of purchase orders once authorized. Deletion is only possible until it is authorized. Similarly, if the order is in unauthorized state, it cannot be cancelled.

IMPORTANT

 Note:

Validation Concept:

For those who doesn’t want validity concept, a “Due days” option has been added in supplier master using which the validity period can be populated by default to maximum 999 days. While creating any order, the validity will be populated automatically.

Cancellation Concept

The unauthorized orders can be either modified or deleted but cannot be cancelled.

Scenario:

N.A.

4

Inventory valuation will now consider the transit stock

Module:

Inventory - Analysis - All analysis reports

Enhancement Summary:

Previously, the Inventory valuation was not considering the transit stock. This was affecting company stock valuation since the transit stock was not considered. From now on, the closing stock will be shown including the transit stock and the transit stock will be shown separately as well (in some reports where breakup is done).

Scenario:

Suppose, stock of Item A was 10 in Site 1. Two quantities from the same Item was transferred from Site 1 to Site 2. Previously, when it was in transit, the stock in Site 1 was shown as 8 but no stock was shown in Site 2. Overall if the company was evaluated, the stock was shown as 8 whereas the stock is 10 in actual. With this update the report will be shown as 8 quantities in Site 1 and 2 quantities in Site 2 even though the stock is in transit. To derive the actual stock, the operator will have to subtract the transit stock quantity from the closing stock of destination site.

5

Document site filter option has now been provided in AP workbench

Module:

Finance - Voucher - AP Workbench

Enhancement Summary:

Document site filter option has now been provided in AP workbench. This will allow the operator to make the payments for a certain document site at a given point of time.

Scenario:

Suppose there are multiple organization sites, but at times operator wants to make payments of only a particular site. Now he will not have to search for documents by opening each of them, he can filter the same easily.

6

Net debit and net credit amount will now be reflected

Module:

Finance - Voucher - General Voucher

Enhancement Summary:

Net of debit and credit amount will now be reflected below total of both the columns.

Scenario:

Suppose total of debit column is 2000 and total of credit column is 1500. Now, net of the columns, i.e., 500 Dr. amount will be reflected as net value.

7

Auto packet creation message (for transit via packets) will now be displayed

Module:

Sales & Distribution - Consignment - Transfer In (Against Transfer Out)
Sales & Distribution - Outright - Sales Return

Enhancement Summary:

Auto packet creation message (for transit via packets) will now be displayed when the same is created automatically on creation of Transfer In or Sales Return.

Scenario:

Suppose a packet is created from a transit via site, operator will not get an alert stating the same and he would also be able to check the details of the same.

8

Option to modify ledger and sub-ledger of line level charges of Purchase Invoice now available

Module:

Procurement - Invoicing - Purchase Invoice
Procurement - Invoicing - Consignment Invoice
Procurement - Invoicing - Purchase Return Debit Note

Enhancement Summary:

Previously, there was no option to modify ledger and sub-ledger of line level charges of Purchase Invoice. The same has now been provided, allowing the operator to modify the ledger and sub-ledger tagged.

Scenario:

Suppose ledger of a line level charge needs to be modified, this information flow from other preceding documents where ledger modification option is not available. So, the same has been provided in Invoices where the ledger will get actually impacted.

9

Operator will now be able to provide reference number and manual scheme document number at the time order creation

Module:

Sales & Distribution - Order Management - Consignment - Transfer Order Wizard
Sales & Distribution - Order Management - Outright - Sales Order Wizard

Enhancement Summary:

At the time order creation from Order wizards, operator will now be able to provide reference number and manual scheme document number as well.

Scenario:

Suppose orders needs to be created using manual numbering scheme, previously there was no option to do the same. But with the introduction of scheme doc no. column in wizard, the same would now get possible.

10

Card information modification will now remain restricted for modification during payment through Plutus

Module:

POS - Normal POS
POS - POS As Collection Center
POS - Back Office - POS Control - Bill Modification
POS - Back Office - Transaction - Gift Voucher Issue
POS - Back Office - Transaction - Deposit/Refund

Enhancement Summary:

Card information modification will now remain restricted for modification when the payment is accepted from Plutus.

Scenario:

When a bill is generated and payment is made using card in Plutus device. Card details and payment amount will not be available for modification in front of cashier. In order to reduce malpractices, which may arise if payment details remain open for modification, card details and amount paid with card will remain restricted for modification.

11

Option to print stock point transfers has now been provided

Module:

POS - Back Office - Transactions - Stock Point Transfer

Enhancement Summary:

Previously, there was no option to print stock point transfers, the same has now been provided.

Scenario:

Suppose the warehouse and store are in two different locations, so while transferring the goods from one location to another, printed copy with details of goods transferred is required.

12

Customized print format for packets now available

Module:

POS - Back Office - Transactions - Packet

Enhancement Summary:

Operator will now be able to tag customized print format for packets. Packet document can be printed in any customized format similar to POS Bill and POS Order.

Scenario:

Suppose there are multiple replenishment sources and packets are created for multiple sources. In order to distinguish each packet based on its destination different format is required, the same can now be customized.

13

Search option has now been provided in both include and exclude block

Module:

Retail - Sales Promotion - Assortment

Enhancement Summary:

Search option has now been provided in both include and exclude block. Operator will now be able to search for required information.

Scenario:

Suppose operator want to search and remove a particular department from the assortment from a list of 40 departments. Previously, operator had to scroll and search for the department, the same can now be searched easily using the right click search option.

14

Backup files will now get saved with Site’s CUID

Module:

POS - Administration - System - Database - Backup

Enhancement Summary:

Backup files will now get saved with Site’s CUID. This will allow the operator to distinguish between backup of multiple stores.

Scenario:

Suppose there are 20 store, and backup of each store is named same. You want to create a setup where all the file from every store gets synced automatically to cloud. But that was not possible in a single location since the file name was same. Now with the addition of store’s CUID in backup name, operator would now be able to distinguish backup of each store.

15

Page Break option has now been provided in Job Order report.

Module:

Production - Analysis - Job Order Status Detail

Enhancement Summary:

Page Break option has now been provided in Job Order report. Operator will now be able to generate the report of different jobber in a different page.

Scenario:

Suppose there are 20 Jobbers, in order to share Order information with the jobber, operator had to generate the same report multiple times as multiple jobber’s information was reflected in the same page itself. With the help of page break option, operator can now generate the report once and share the respective information with his jobbers.

16

Cube refresh time has been optimized

Module:

OLAP

Enhancement Summary:

Cube refresh time of the following cubes has been optimized, the same can now be refreshed in lesser time:

  • Stock Movement
  • Stock Movement GP
  • Stock Valuation


Bug Fixes

Serial

Description
1

Multiple quantity option was not working appropriately

Module:

Procurement - Print Barcode Label

Reported Version:

11.101.0

Scenario:

Multiple quantity option was not working appropriately, it was assigning quantity to the grid instead of multiplying to the factor.

2

COGS was not getting calculated item wise.

Module:

Admin - Utilities - Application Tools - Recalculate COGS

Reported Version:

11.102.0

Scenario:

COGS was not getting calculated item wise.

3

Item was not getting scanned using item’s "ICODE"

Module:

All register reports with Barcode selection option

Reported Version:

11.102.0

Scenario:

In some cases, item was not getting scanned using item’s ICODE.

4

Report data could not be filtered by category

Module:

Sales and Distribution - Consignment - Register - Transfer in Register

Reported Version:

11.102.0

Scenario:

Operator was unable to select category to filter report data.

5

Orders against POS orders not generated automatically

Module:

Sales & Distribution - Order Management - Outright - Sales Order
Sales & Distribution - Order Management - Consignment - Transfer Order

Reported Version:

11.102.0

Scenario:

In some cases, order was not getting generated automatically against POS orders.

6

Line level charges were getting wrongly calculated

Module:

Sales & Distribution - Outright - Sales Invoice

Reported Version:

11.102.0

Scenario:

In some cases, line level charges were getting wrongly calculated.

7

Entry date of the document could not be modified

Module:

Procurement - Goods Return Challan - Goods Return Challan (Adhoc) 

Reported Version:

11.102.0 

Scenario:

In some cases, operator was not being able to modify entry date of the document. This has been fixed.

8

Modification of the records in Document Adjustments restricted

Module:

Finance - Journal - Document Adjustment

Reported Version:

11.102.0 

Scenario:

System was not allowing to modify the records in Document Adjustments for purchase invoice and debit note.

9

Job Receipts could be created despite document numbering scheme being unchecked

Module:

Admin - Organization Hierarchy - Organization unit - Organization Site - Document numbering Scheme

Reported Version:

11.102.0 

Scenario:

Even when document numbering scheme was unchecked for Job Receipt, operator was still being able to create documents using the same numbering scheme.

10

Address was not getting reflected properly in the report

Module:

Finance - Financial Analysis - Bill Wise Outstanding

Reported Version:

11.102.0 

Scenario:

Organization Unit address was not getting reflected properly in the report.

11

Issues in item scanning

Module:

Sales & Distribution - Delivery - Delivery Challan (Against Order) 

Reported Version:

11.102.0 

Scenario:

When items were scanned with ICODE instead of barcode, item quantity was getting scanned in excess to order quantity and no alert was being reflected for the same.

12

Logistic number was not getting reflected properly

Module:

Inventory - Register - Logistic Register

Reported Version:

11.102.0

Scenario:

In some cases, logistic number was not getting reflected properly.

13

Register reports were showing blank output

Module:

Inventory - Analysis - Inventory Status summary(Image wise)
Sales and Distribution - Register - Sales Summary(Image wise)
Finance - Register - General Ledger

Reported Version:

11.102.0 

Scenario:

The aforesaid register reports were showing blank output.

Note: Inventory Status (Image wise) has been reconciled with the latest version and has been released in this update.

14

Data sync was slow during receiving stock audit information

Module:

GINESYS Launcher - Data Sync

Reported Version:

11.102.0 

Scenario:

In some cases, while receiving stock audit information data sync was getting very slow.

15

Wrong site information was reflected in the report

Module:

Finance - Register - General Ledger
Finance - Register - Sub-ledger 

Reported Version:

11.102.0 

Scenario:

In some cases, wrong site information was getting reflected in the report.

16

Excel import function was not working properly

Module:

All Modules - Import Excel 

Reported Version:

11.102.0 

Scenario:

In some cases, Excel import function was not working properly.

17

Incoming LR generated from web application was getting modified and deleted at HO

Module:

Inventory - Logistics - Incoming - LR 

Reported Version:

11.102.0 

Scenario:

Incoming LR generated from web application was getting modified and deleted at HO.

18

Users could not access Service Liability Workbench from different terminals simultaneously

Module:

Procurement - Invoicing - Service Liability Workbench

Reported Version:

11.102.0 

Scenario:

When one operator was accessing Service Liability Workbench, other was restricted from accessing the same from other terminal.

19

Quantity population was mandatory during item selection.

Module:

Sales & Distribution - Setup - Adhoc Item Send (Site) 

Reported Version:

11.102.0 

Scenario:

Although only item selection was required, quantity population was also made mandatory in the aforementioned form. Moreover, items could not be selected from the grid in one go.

20

Values in debit and credit column were not reflected properly

Module:

Finance - Setup - Opening (Ledger) 

Reported Version:

11.102.0 

Scenario:

Debit and credit column’s width has been increased, values in debit and credit column will be reflected properly.