Document Series for 'GST Outward Supply/Tax Invoice' documents has been introduced for Ginesys HO.
Government has laid certain rules for document series in GST Regime like it should be maximum 16 characters, should be GSTIN wise unqiue, etc. However, we are allowed to maintain multi document numbering series within a same GSTIN. We have introduced a GST compatible document series concept which accomodates all GST invoicing series rules prescribed by the Government.
GST Outward Supply documents from Ginesys HO
Transactions from the following menus shall be considered as outward supply transaction conditionally:
| Menu | Condition (for GST outward supply transaction) |
|---|
| Sales Invoice | When GST is charged. |
| Transfer Out | When GST is charged or when GSTIN of source/destination doesn't match. |
| Purchase Return | When GST is charged. |
| Unmanaged Owned Store Sale | When GST is calculated in any of the Item |
| E-commerce Fulfilled by Seller Sale | When GST is calculated in any of the Item |
| Purchase Invoice | When Reverse GST is charged. |
| Purchase Service | When Reverse GST is charged. |
Site Document Identification Number for Organization Sites
Module(s):
Ginesys Desktop - Admin - Organization Hierarchy - Organization Unit
- To ensure that unqiue numbers are generated GSTIN wise, we have introduced a concept of site's unqiue document identification number.
- It is a 3 characters identification number and should be unqiue. This need not be number only, it can either be entirely alphabets or can be only numbers or can be combination of both.
Numbering Scheme Master Changes
Module(s):
Ginesys Desktop - Admin - Utilities - Document Settings - Numbering Scheme
- We have introduced a concept of 'GST Outward Supply Applicable' in document numbering series master.
- These numbering schemes can be tagged to only those menus from where 'GST Outward Supply' documents can be generated.
- When you mark any numbering as 'GST Outward Supply Applicable' then automatically 'XXX' shall be prefixed to the numbering scheme. This will get replaced with the site document identification number of the document's organization site.
Impact in GST Outward Supply transactions
Modules(s):
Ginesys Desktop - Sales & Distribution - Outright - Sales Invoice
Ginesys Desktop - Sales & Distribution - Consignment - Transfer Out
Ginesys Desktop - Procurement - Invoicing - Purchase Return Debit Note
Ginesys Desktop - Procurement - Invoicing - Purchase Invoice
Ginesys Desktop - Procurement - Invoicing - Purchase Service (Adhoc)
Ginesys Desktop - Procurement - Invoicing - Purchase Service (Against Document)
Ginesys Desktop - Procurement - Invoicing - Purchase Service (Workbench)
In all the above transactions based on the aforementioned conditions, system will allow you to save transactions based on the numbering series selected.
For example, if you have charged GST in Sales Invoice, and trying to save the transaction with a numbering selected as non-GST outward supply, then system will restrict you and ask you to select GST compliant numbering scheme and save. Accordingly, if you do a transaction without charging GST and you select GST outward supply series, system will restrict you from doing so.
| Warning |
|---|
| title | New numbering series and sequence shall start post this patch update |
|---|
|
We shall not migrate your existing numbering series to 'GST Outward Supply' numbering scheme as for GST outward supply schemes, we shall add a site document identification number automatically as a prefix to the user defined series. Your already generated documents & scheme are not having that identification number prefixed, so we cannot migrate those. So when this patch is updated in your system, you will have to start using 'GST Outward Supply' applicable new numbering series for the aforementioned conditions. |
Default Numbering Schemes released and tagged
To ensure smooth working post patch update, we have released 3 numbering schemes:
| Numbering Scheme Name | Sample No. | Tagged to Menus |
|---|
| GST (Tax Invoice) | XXXS17-18-000001 | Sales Invoice, Transfer Out, Purchase Return |
| GST (Reverse Tax Invoice) | XXXR17-18-000001 | Purchase Service Invoice, Purchase Invoice |
| GST (Retail Sale) | XXXP17-18-000001 | Unmanaged Owned Store Sale, E-commerce Fulfilled by Seller Sale |
You can either use these numbering schemes or mark these extinct/remove tagging and create new schemes as per your requirement.
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