19 July 2017

Document Series for 'GST Outward Supply/Tax Invoice' documents has been introduced for Ginesys HO.

Government has laid certain rules for document series in GST Regime like it should be maximum 16 characters, should be GSTIN wise unqiue, etc. However, we are allowed to maintain multi document numbering series within a same GSTIN. We have introduced a GST compatible document series concept which accomodates all GST invoicing series rules prescribed by the Government.

GST Outward Supply documents from Ginesys HO

Transactions from the following menus shall be considered as outward supply transaction conditionally:

Site Document Identification Number for Organization Sites

Module(s):
Ginesys Desktop - Admin - Organization Hierarchy - Organization Unit

• To ensure that unqiue numbers are generated GSTIN wise, we have introduced a concept of site's unqiue document identification number.
• It is a 3 characters identification number and should be unqiue. This need not be number only, it can either be entirely alphabets or can be only numbers or can be combination of both.
• We recommend you to specify the document identification number as per the location of the site. For example:
  • For Kolkata - Park Street, KPS
  • For Kolkata - Rajarhat, KRJ
  • For Delhi - Vasant Kunj, DVK

Numbering Scheme Master Changes

Module(s):
Ginesys Desktop - Admin - Utilities - Document Settings - Numbering Scheme

• We have introduced a concept of 'GST Outward Supply Applicable' in document numbering series master.
• These numbering schemes can be tagged to only those menus from where 'GST Outward Supply' documents can be generated.
• When you mark any numbering as 'GST Outward Supply Applicable' then automatically 'XXX' shall be prefixed to the numbering scheme. This will get replaced with the site document identification number of the document's organization site.

Impact in GST Outward Supply transactions

Modules(s):
Ginesys Desktop - Sales & Distribution - Outright - Sales Invoice
Ginesys Desktop - Sales & Distribution - Consignment - Transfer Out
Ginesys Desktop - Procurement - Invoicing - Purchase Return Debit Note
Ginesys Desktop - Procurement - Invoicing - Purchase Invoice
Ginesys Desktop - Procurement - Invoicing - Purchase Service (Adhoc)
Ginesys Desktop - Procurement - Invoicing - Purchase Service (Against Document)
Ginesys Desktop - Procurement - Invoicing - Purchase Service (Workbench)

In all the above transactions based on the aforementioned conditions, system will allow you to save transactions based on the numbering series selected.
For example, if you have charged GST in Sales Invoice, and trying to save the transaction with a numbering selected as non-GST outward supply, then system will restrict you and ask you to select GST compliant numbering scheme and save. Accordingly, if you do a transaction without charging GST and you select GST outward supply series, system will restrict you from doing so.

Also, we shall be uploading to EaseMyGST only those transactions which are made using 'GST Outward Supply' numbering series.

Default Numbering Schemes released and tagged

To ensure smooth working post patch update, we have released 3 numbering schemes:

You can either use these numbering schemes or mark these extinct/remove tagging and create new schemes as per your requirement.

FAQ

What will happen to my existing numbering schemes?

Your existing schemes are non-GST compliant and so you will not be allowed to use it to generate GST Invoices. However, you can continue using the same in 'Bill of Supply' transactions.

Will my existing transactions with old numbering series get synced to EaseMyGST?

If your existing transactions are done with numbering scheme of 16 characters and is unqiue GSTIN wise, it would automatically get synced to EaseMyGST.

New series will lead to multi numbering series. Is that allowed?

Yes, Government allows multi numbering series.

GST Tax Invoice & Bill of Supply will have different numbering series. Is that allowed?

Yes, Government allows different numbering series for 'GST Tax Invoice' & 'Bill of Supply'.

Is there any limit / restriction on Bill of Supply series?

There is no character restriction as of now on numbering series of 'Bill of Supply' but we recommend you to restrict the same to 16 characters only.

I am trying to modify an existing 'GST Tax Invoice' transaction and it is not allowing me to save?

With this patch update, we have tried to mark your existing transactions as GST Outward Supply documents. However, following could be the reasons for failure of such marking:

• Invoice No. more than 16 characters.
• Same number generated from multi location within same GSTIN.

If you have any of the above scenarios, please redo the invoices as it doesn't abide by GST rules.