Release Notes 11.125.1

Control

Release Date	19 July 2017
HO Version	11.125.1
Web Database Compatibility Version	1.9
Features & Enhancements	01
Bug Fixes	00
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Features & Enhancements

Serial

Description

1

Document Series for 'GST Outward Supply/Tax Invoice' documents has been introduced for Ginesys HO.

Government has laid certain rules for document series in GST Regime like it should be maximum 16 characters, should be GSTIN wise unqiue, etc. However, we are allowed to maintain multi document numbering series within a same GSTIN. We have introduced a GST compatible document series concept which accomodates all GST invoicing series rules prescribed by the Government.

GST Outward Supply documents from Ginesys HO

Transactions from the following menus shall be considered as outward supply transaction conditionally:

Menu	Condition (for GST outward supply transaction)
Sales Invoice	When GST is charged.
Transfer Out	When GST is charged or when GSTIN of source/destination doesn't match.
Purchase Return	When GST is charged.
Unmanaged Owned Store Sale	When GST is calculated in any of the Item
E-commerce Fulfilled by Seller Sale	When GST is calculated in any of the Item
Purchase Invoice	When Reverse GST is charged.
Purchase Service	When Reverse GST is charged.

Site Document Identification Number for Organization Sites

Module(s):
Ginesys Desktop - Admin - Organization Hierarchy - Organization Unit

To ensure that unqiue numbers are generated GSTIN wise, we have introduced a concept of site's unqiue document identification number.
It is a 3 characters identification number and should be unqiue. This need not be number only, it can either be entirely alphabets or can be only numbers or can be combination of both.

Numbering Scheme Master Changes

Module(s):
Ginesys Desktop - Admin - Utilities - Document Settings - Numbering Scheme

We have introduced a concept of 'GST Outward Supply Applicable' in document numbering series master.
These numbering schemes can be tagged to only those menus from where 'GST Outward Supply' documents can be generated.
When you mark any numbering as 'GST Outward Supply Applicable' then automatically 'XXX' shall be prefixed to the numbering scheme. This will get replaced with the site document identification number of the document's organization site.

Impact in GST Outward Supply transactions

Modules(s):
Ginesys Desktop - Sales & Distribution - Outright - Sales Invoice
Ginesys Desktop - Sales & Distribution - Consignment - Transfer Out
Ginesys Desktop - Procurement - Invoicing - Purchase Return Debit Note
Ginesys Desktop - Procurement - Invoicing - Purchase Invoice
Ginesys Desktop - Procurement - Invoicing - Purchase Service (Adhoc)
Ginesys Desktop - Procurement - Invoicing - Purchase Service (Against Document)
Ginesys Desktop - Procurement - Invoicing - Purchase Service (Workbench)

In all the above transactions based on the aforementioned conditions, system will allow you to save transactions based on the numbering series selected.
For example, if you have charged GST in Sales Invoice, and trying to save the transaction with a numbering selected as non-GST outward supply, then system will restrict you and ask you to select GST compliant numbering scheme and save. Accordingly, if you do a transaction without charging GST and you select GST outward supply series, system will restrict you from doing so.

Also, we shall be uploading to EaseMyGST only those transactions which are made using 'GST Outward Supply' numbering series.

New numbering series and sequence shall start post this patch update

We shall not migrate your existing numbering series to 'GST Outward Supply' numbering scheme as for GST outward supply schemes, we shall add a site document identification number automatically as a prefix to the user defined series. Your already generated documents & scheme are not having that identification number prefixed, so we cannot migrate those.

So when this patch is updated in your system, you will have to start using 'GST Outward Supply' applicable new numbering series for the aforementioned conditions.

Default Numbering Schemes released and tagged

To ensure smooth working post patch update, we have released 3 numbering schemes:

Numbering Scheme Name	Sample No.	Tagged to Menus
GST (Tax Invoice)	XXXS17-18-000001	Sales Invoice, Transfer Out, Purchase Return
GST (Reverse Tax Invoice)	XXXR17-18-000001	Purchase Service Invoice, Purchase Invoice
GST (Retail Sale)	XXXP17-18-000001	Unmanaged Owned Store Sale, E-commerce Fulfilled by Seller Sale

You can either use these numbering schemes or mark these extinct/remove tagging and create new schemes as per your requirement.

FAQ

What will happen to my existing numbering schemes?

Your existing schemes are non-GST compliant and so you will not be allowed to use it to generate GST Invoices. However, you can continue using the same in 'Bill of Supply' transactions.

Will my existing transactions with old numbering series get synced to EaseMyGST?

If your existing transactions are done with numbering scheme of 16 characters and is unqiue GSTIN wise, it would automatically get synced to EaseMyGST.

New series will lead to multi numbering series. Is that allowed?

Yes, Government allows multi numbering series.

GST Tax Invoice & Bill of Supply will have different numbering series. Is that allowed?

Yes, Government allows multi numbering series.

Is there any limit / restriction on Bill of Supply series?

There are no character restriction as of now on numbering series of 'Bill of Supply' but we recommend you to restrict the same to 16 characters only.

I am trying to modify an existing 'GST Tax Invoice' transaction and it is not allowing me to save?

With this patch update, we have tried to mark your existing transactions as GST Outward Supply documents. However, following could be the reasons for failure of such marking:

Invoice No. more than 16 characters.
Same number generated from multi location within same GSTIN.

If you have any of the above scenarios, please redo the invoices as it doesn't abide by GST rules.