19 July 2017

Document Series for 'GST Outward Supply/Tax Invoice' documents has been introduced for Ginesys HO.

Government has laid certain rules for document series in GST Regime like it should be maximum 16 characters, should be GSTIN wise unqiue, etc. However, we are allowed to maintain multi document numbering series within a same GSTIN. We have introduced a GST compatible document series concept which accomodates all GST invoicing series rules prescribed by the Government.

GST Outward Supply documents from Ginesys HO

Transactions from the following menus shall be considered as outward supply transaction conditionally:

Site Document Identification Number for Organization Sites

Module(s):
Ginesys Desktop - Admin - Organization Hierarchy - Organization Unit

• To ensure that unqiue numbers are generated GSTIN wise, we have introduced a concept of site's unqiue document identification number.
• It is a 3 characters identification number and should be unqiue. This need not be number only, it can either be entirely alphabets or can be only numbers or can be combination of both.

Numbering Scheme Master Changes

Module(s):
Ginesys Desktop - Admin - Utilities - Document Settings - Numbering Scheme

• We have introduced a concept of 'GST Outward Supply Applicable' in document numbering series master.
• These numbering schemes can be tagged to only those menus from where 'GST Outward Supply' documents can be generated.
• When you mark any numbering as 'GST Outward Supply Applicable' then automatically 'XXX' shall be prefixed to the numbering scheme. This will get replaced with the site document identification number of the document's organization site.

Impact in GST Outward Supply transactions

Modules(s):
Ginesys Desktop - Sales & Distribution - Outright - Sales Invoice
Ginesys Desktop - Sales & Distribution - Consignment - Transfer Out
Ginesys Desktop - Procurement - Invoicing - Purchase Return Debit Note
Ginesys Desktop - Procurement - Invoicing - Purchase Invoice
Ginesys Desktop - Procurement - Invoicing - Purchase Service (Adhoc)
Ginesys Desktop - Procurement - Invoicing - Purchase Service (Against Document)
Ginesys Desktop - Procurement - Invoicing - Purchase Service (Workbench)

In all the above transactions based on the aforementioned conditions, system will allow you to save transactions based on the numbering series selected.
For example, if you have charged GST in Sales Invoice, and trying to save the transaction with a numbering selected as non-GST outward supply, then system will restrict you and ask you to select GST compliant numbering scheme and save. Accordingly, if you do a transaction without charging GST and you select GST outward supply series, system will restrict you from doing so.

Default Numbering Schemes released and tagged

To ensure smooth working post patch update, we have released 3 numbering schemes:

You can either use these numbering schemes or mark these extinct/remove tagging and create new schemes as per your requirement.

FAQ