Prerequisites- The users' role must have access to the Add app operation in the Sales Invoice feature in Sales & Distribution - Operation - Invoicing through Roles in Ginesys Web - Admin - Security.
- Document Numbering Scheme must be present for the module.
- The masters must be present - Item, Customer, Term etc.
Step-by-step guide- Go to Ginesys Web > Sales and Distribution > Operations > Invoicing > Sales Invoice.
- Sales Invoice module will open.
- All the previously created Sales Invoice will be listed here.
- Click on Add button.
- Sales Invoice window will open.
- You will get group of icons at the top right corner of the window.
The icons name from left to right are - Expand All, Collapse All, Print Document Report, Attachments, Clear Form and Open Side Panel.
Expand All: Clicking on this icon, all the sections will be Expand if they are collapsed. Collapse All: Clicking on this icon, all the sections will be Closed if they are expanded. - Print Document Report: Clicking on the Down Arrow beside this icon, you will get Print Preference option with already created Report File Template. This option is used to print document.
- Attachments: You can Upload some required documents from this option.
- Clear Form: Clicking on this icon, you can Clear all the data already entered.
- Open Side Panel: Clicking on this, you will get the details of the current Sales Invoice as follows:
- Document Summary: In this section you will get the details of Selected Items, Sale Type, Owner Site, Modified byetc.
- Customer Details: You will get the Selected Customer Details like Address, Contact Details, Tax Region, Credit Limit, Overdue Amount etc.
- Customer Statistic: This section describes the Delivered not Invoiced amount, Outstanding Amount, Last Invoice Date etc.
- You will get five sections - General, Additional, Quick San, Item Information, Logistic and Others.
- General:
- Select the Owner Site (Mandatory Field) for which you want to create the Sales. By default, it will be populated with the connected site.(Owner Site wise General Ledger selection is applicable).
- Select Invoice No. from the drop down list (Mandatory Field).
- Select the Destination Site (Mandatory Field) from the Destination Site Pop-Up form. Trade Group, Sales Ledger, Status, Customer etc will be auto-populated as per Destination Site selection. You can change the Sales Ledger, Sales Term and Sales Sub Ledger.
System date will be populated in the Date field (Mandatory Field). You can change the date as per your requirement. You can only select the past date from the system date but not any future date.
Note: If the General Journal is tagged and already populated in the form, then you cannot change that General Journal. In that case you need to change the General Journal from the Term Master. |
- Additional:
All the fields like Debtor Ledger, Transporter, Agent, Commission Rate will be populated according to the selected Destination Site. You can change Transporter, Agent, Transit Days, Credit Due Date, Commission Rate from the respective window by clicking on the Search () icon beside the field.
- Quick Scan: You can scan the Packet Barcode to select Delivery Challan quickly. After putting the Packet Barcode, the Delivery Challan and Item Details details will be populated in the Challan Details and Item Details section.
- Item Information: You will get two sub section in the Item Information section - a. Challan Details and b. Item Details.
- Challan Details: You will get two option to select challan - Search Challan and Import Barcode.
- Search Challan:
- Click on Search Challan option.
- Search Challan window will open.
- You will get two section - Search Criteria and Available Delivery Challan.
- Search Criteria:
- Put in the Search Criteria like - Agent, Date From, Date to, Transporter and Order No. You can put all the fields and only one field to search.
- Click on the Search button.
- Available Delivery Challan:
- The searched Delivery Challan will be populated in the Available Delivery Challan section with Challan Barcode, Agent, Transporter etc.
- Select the Delivery Challan you want to populate.
- Click on the Populate button to populate the Delivery Challan in the Challan Details section with Challan No., Challan Barcode and Challan Date.
- Import File: The Import File feature allows to populate Delivery Challan using the .csv or .txt files.
- Item Details: The items present in the selected Delivery Challan will be populated with Item Barcode, Qty., Rate, Value etc in the Item Details section.
- Click on the Calculate Charge button to calculate the charges:
- User Defined Fields: There is one User Defined Field which is Agent Record. The default value of this field is Satisfactory..
- Logistics: Logistic details will be populated as per selected Destination Site.
- Others: You can put in the Remarks for the Sales Invoice in Others section.
- Click on the Save button to generate the Sales Invoice and you will get a message - "Sales Invoice <SI No.> saved successfully"..
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