Release Note 12.6.2

Release Date

27th August 2021

HO Version

12.6.2

POS Version

12.6.x

Web Database Compatibility Version

1.16

Features & Enhancements

00

Bug Fixes

39

Navigation

1

698

 N.A.

698 "Database error : -1403: ORA-01403: no data found" - Error message shown when making TDS Journal entry

Module:

Finance - Operation - TDS - TDS Journal

Reported Version:

12.6.0            

Scenario:

1. Create a TDS Journal.

2. Try to save it.

3. Observe that the above error is shown.

2

814

N.A.

814 "<Organization Name>:TAG_ADMSITE_SHRTNAME, Either site is invalid/extinct or site is not assigned to the user" - Error message is shown while importing Purchase Service Invoice below validation error is coming

Module:

Admin - Utilities - Data Import > Purchase Service Invoice

Reported Version:

12.6.0            120767

Scenario:

1. Go to Admin > Utilities > Data import.

2. Select Class Type - Purchase Service Invoice[Adhoc].

3. Select Next to proceed further and map the file.

4. Select Import.

5. Observe the above validation message showing.

3

902

N.A.

902 E-invoice inapplicable B2C documents showing in e-invoice generator due to which the user is not able to create EWB for those documents

Module:

Admin - Utilities - Process - E-Invoice Generator
Admin - Utilities - Process - E-Way Bill Generator

Reported Version:

12.6.0     

Scenario:

1. Create a sales invoice where the buyer does not have the GSTIN number that means a B2C invoice.

2. Observe that, it's showing in E-invoice module instead of E-way bill generator module.

4

908

N.A.

 908 A blank validation page opens when importing E-commerce - Fulfilled by Seller Sale

Module:

Admin - Utilities - Data Import > Purchase Service Invoice

Reported Version:

12.6.0      

Scenario:

1. While import Fulfilled by seller sale, a blank validation page is opening.

5

961

N.A.

961 "Amount cannot be greater than 92.80" - Error message is displayed when trying to change site in Charge master in Service invoice Adhoc

Module:

Procurement - Operations  - Service/Expenses - Service Invoice Adhoc

Reported Version:

12.6.0              

Scenario:

1. Go to Procurement > Service Invoice Adhoc 

2. Fill all the mandatory fields with multiple services (7 services).

3. Provide amount, calculate charge then change the factor of one charge so that the applied charge should be calculated up to 3 decimal and apply.

4. Save it.

5. Open the same Service in Edit mode.

6. Open the same charge (MCGST).

7. Click on the button Site on the left.

8. Change the site name.

9. Click on OK button.

10. Observe that the above error message is shown.

6

964

964 Values of Owner Site and Reference Site is changed vice versa in list view of Service Invoice Adhoc

Module:

Procurement - Operations  - Service/Expenses - Service Invoice Adhoc

Reported Version:

12.6.0          

Scenario:

1. Go to Procurement > Operations > Service/Expenses > Service Invoice Adhoc.

2. Create a Service Invoice (adhoc).

3. Mark the fields Owner Site and Reference Site.

4. Save the document.

5. Observe that in list view Owner Site and Reference Site have exchanged their values.

7

966

966 While printing a set barcode with multiple sets, the total qty of the first set(display grid wise) is getting printed in all stickers

Module:

Inventory - Product definition - Item sets

Reported Version:

12.6.0           

Scenario:

1. Go to Inventory > Product definition > Item sets.

2. Select Multiple Sets > Go to Action > Select Print Barcode.

3. Browse the Control file and give the print to file.

4. Observe the text file, Quantity is printing against the barcode of first set displayed in the grid.

8

979

979 "Amount cannot be greater than <amount>" - Error message displayed when saving Service Invoice (Adhoc)

Module:

Procurement - Operations - Services/Expenses - Service Invoice Adhoc

Reported Version:

12.6.0              

Scenario:

1. Create a term from the procurement term master.

2. Add a charge (round off two decimal place) in the term.

3. Go to Operations and add a service invoice adhoc.

4. Add the header part with particular charge and add a service in the detail and select a site or more than one site.

5. Click the calculate charge and check System is showing an error where amount is greater than two decimal place.

9

1005

1005 Export to Excel is not working in Service Invoice Adhoc

Module:

Procurement - Operations - Services/Expenses - Service Invoice Adhoc

Reported Version:

12.6.0     

Scenario:

1. Go to Procurement > Operations > Service Invoice Adhoc.

2. Select Export to Excel from Action button.

3. Observe that no data is exported to Excel.

10

1015

1015 "Error executing records: Reason: Difference in account posting. Unable to save." - Error message shown when item rate has 3 places after decimal

Module:

Sales and Distribution - Operations - Invoicing - Sales Return

Reported Version:

12.6.0      

Scenario:

1. Go to Sales and Distribution > Operations > Invoicing > Sales Return.

2. Create a Sales Return entry with single item where item rate has 3 decimal places (For example - 2001.705).

3. Observe that the following error message is being displayed - "Error executing records: Reason: Difference in account posting. Unable to save.".

11

1025

1025 "Populate Site to All Items" button is not allocating quantity of items properly in Master Plan

Module:

Production - Operations - Planning - Master Plan

Reported Version:

12.6.0       

Scenario:

1. Create Master Plan.

2. Fill the required fields.

3. Select more than one assembly item and provide the quantity (For example, select 2 or 3 items and provide quantity as 100, 50, 70 respectively).

4. After clicking on Populate Site to All Items button, select Site and provide quantity(For example, quantity = 200).

5. After clicking the Populate button, observe that quantity of items is not populating properly.

12

1028

1028 "Cannot Save record: Reason: Difference in account posting. Unable to save." - Error message is displaying while trying to modify Sales Credit Note

Module:

Sales & distribution - Operations - Invoicing - Sales Credit Note

Reported Version:

12.6.0       

Scenario:

1. Create a Delivery Challan and then Sales Invoice.

2. Now create Sales Credit Note against above Sales Invoice.

3. Modify above Sales Credit Note.

4. Click on calculate charge button.

5. Observe that the following error message is being displayed - "Cannot Save record: Reason: Difference in account posting. Unable to save.".

13

1032

1032 Wrong validation message is being displayed while trying to saving WIP Material Transaction for more than 1000 items

Module:

Production - Operation - Process - WIP Material Transaction

Reported Version:

12.6.0       

Scenario:

1. Go to Production > Operation > Process > WIP Material Transaction.

2. Create a WIP Material Transaction for more than 1000 items.

3. Observe that wrong validation message is being displayed.

14

1034

1034 Unable to issue partial Job Receipt

Module:

Production - Operations - Process - Job Receipt

Reported Version:

12.6.0       

Scenario:

1. Create a Job Order.

2. Then go to Job Receipt and create a partial Job Receipt against that Job Order.

3. Now again create a Job Receipt and observe that partial Job Receipt cannot be issued.

15

1036

1036 "Cannot read record" - Error message is displaying while trying to create and populate item in Goods Receive Challan (GRC) after updating to version 12.4.6

Module:

Procurement - Operation - Goods In/Out - Receipts

Reported Version:

12.4.6      

Scenario:

1. Update to the version 12.4.6.

2. Go to Procurement > Operation > Goods In/Out > Receipts.

3. Fill the required fields.

4. Select Create Item option from Item Details section then create and populate item.

5. Observe that the following error message is being displayed - "Cannot read record".

16

1039

1039 " "PUTAWAYREF0_"."UDFSTRING10","TAKEAWAYRE0_"."UDFSTRING10" and "BINADJUSTM0_"."UDFSTRING10" " - Error message is displaying while trying to do WMS Put Away, Take Away, Bin Adjustment after updating to version 12.5.1

Module:

Inventory - WMS - Transaction > Put away
Inventory - WMS - Transaction - Take away
Inventory - WMS - Transaction - Bin Adjustment

Reported Version:

12.5.1       

Scenario:

1. Update the version to 12.5.1.

2. Go to Inventory > WMS > Transaction.

3. First go to Put Away then Take Away and then Bin Adjustment.

4. Try to do the entries.

5. Observe that the following error message is being displayed - ""PUTAWAYREF0_"."UDFSTRING10","TAKEAWAYRE0_"."UDFSTRING10" and "BINADJUSTM0_"."UDFSTRING10"".

17

1043

1043 "Invalid Scheme Doc no." - Error message is displaying while trying to create Delivery challan against order using data import

Module:

Admin - Utilities - Manage - Data import

Reported Version:

12.6.0      

Scenario:

1. Create a Sales / Transfer Order in Sales & Distribution.

2. Create a Document Numbering Scheme in Utilities.

3. Tag the above Document  Scheme No. into the desired module and then assign it to into the desired site.

4. Go to Admin > Utilities > Manage > Data import and click on Add button.

5. Select DC Against Order option as Import Class.

6. After selecting an excel file, map it properly and import it.

7. Observe that the following error message is being displayed - "Invalid Scheme Doc no.".

18

1051

1051 Unable to create Gate Entry with past date

Module:

Inventory - Logistics - Incoming - LR

Reported Version:

12.6.0       

Scenario:

1.  Make the user profile as auto issue for Incoming LR.

2. Login to Ginesys Web and Change the login Date to to back date (For example - 15/07/2021).

3. Now create an Incoming LR with past date (For example - 15/07/2021).

4. After saving, observe that Incoming LR cannot be save with past date. It is being saved with system date. 

19

1057

1057 Special character like "-" is not being accepted in the Document No. field of Outgoing LR

Module:

Inventory - Logistics - Outgoing - LR

Reported Version:

12.6.0       

Scenario:

1. Go to Inventory > Logistics > Outgoing > LR.

2. Put In special character like "-" in Document No. field (For example, 212s21-22-000075).

3. Observe that this is not being accepted.

20

1063

1063 Unable to Print Barcode directly from Goods Receive Challan (GRC)

Module:

Procurement - Operation - Goods In/Out - Receipt

Reported Version:

12.6.0       

Scenario:

1. Go to Procurement > Operation > Goods In/Out > Receipt.

2. Create a GRC.

3. After saving it, click on Print Barcode and provide the Item Properties in Control file.

4. Observe that item UDF is not printing.
   
   
   

   
   
   

21

1068

1068 TDS Applicable and TDS Source are not being updated through Vendor master and Customer master excel import

Module:

Procurement - Setup - Vendors - Vendor

Sales & Distribution - Setup - Customer

Reported Version:

12.6.0       

Scenario:

1. Go to Admin > Utilities > Data Import.

2. Select Customer master and Supplier / Transporter / Agent / Jobber Import for Import Class option.

3. Browse file for Source File Name option then mapping need to check as per requirement.

4. Observe that TDS Applicable and TDS Source are not being updated in the above module.

22

1071

1071 'SQL command not properly ended' - Error message is shown when giving a remark within single quotations

Module:

Inventory - Operations - Stock Audit - Audit Plan

Reported Version:

12.6.0      

Scenario:

1. Create an Audit Plan and save it.

2. Open the plan in edit mode and click on 'Save and Activate'.

3. Again open the plan in edit mode and give a remark within single quotation and click on 'Save and Lock'.

4. Check that error message is being shown.

23

1074

1074 "An internal error occurred" - Error message is shown when Service Invoice Adhoc is created

Module:

Procurement - Operations - Services/Expenses - Service Invoice Adhoc

Reported Version:

12.6.0           

Scenario:

1. Create a Service invoice adhoc and save it.

2. Observe that the following message is being shown - "An internal error occurred".

24

1075

1075  In Job Order module Item information block of select item is repeating cat3 value in cat 6 column

Module:

Production - Operation - Process - Job Order > Select item window

Reported Version:

12.6.0     

Scenario:

1. Go to Job Order Module.

2. Provide the all required value.

3. Open the select item window.

4. Search the item with any criteria.

5. Observe that the Item Information block, in CAT6 column value is reflecting same as CAT3 value.

25

1077

1077 "Cannot Save record: Reason: cannot update .... to NULL". - Error message shown when modifying WIP Material Transaction document

Module:

Production - Operations - Process - WIP Material Transaction

Reported Version:

12.6.0         

Scenario:

1. Create a Job Order and create a Job Receipt against that Job Order.

2. Create a WIP Material Transaction against that order and save it.

3. Open that WIP Material Transaction and change the quantity and click on 'Save'.

4. Observe that an error message is showing ---- " Cannot Save record: Reason: cannot update ....to NULL".

26

1078

1078 Already defined values are getting changed when user modifies a single value BOM

Module:

Production - Setup - Manage - Bill of Material

Reported Version:

12.6.0        

Scenario:

1. Define the BOM for an item.

2. Edit the same BOM.

3. In the component window, change one component.

4. Observe that previously defined values, of Shrinkage, Supply type and tolerance, are getting blank.

27

1084

1084 Additional Cess Rate option is not accepting 0 as value in GST Additional Cess

Module:

Inventory - Product Definition - GST Additional Cess

Reported Version:

12.6.0       

Scenario:

1. Go to Inventory > Product Definition > GST Additional Cess.

2. Fill the required fields.

3. Give 0 as value in Additional Cess Rate field.

4. Observe that it is not being accepted.

28

1085

1085 Charge is not being calculated correctly when Item is select by Copy Order option in Sales / Transfer Order

Module:

Sales & Distribution - Operations - Orders - Sales / Transfer Order

Reported Version:

12.6.1       

Scenario:

1. Go to Sales & Distribution > Operations > Orders > Sales / Transfer Order.

2. Click on Add button and fill the mandatory fields.

3. Select Copy Order option in Item Information section and select an order.

4. Now click on Calculate Charge.

5. Observe that the charge is not being calculated correctly.

29

1087

1087 Created By field if getting mismatched in List View and Document view (Edit Mode) of Cancel Order

Module:

Sales & Distribution - Operations - Orders - Cancel Order

Reported Version:

12.6.1      

Scenario:

1. Go to Sales & Distribution > Operations > Orders > Cancel Order.

2. Select a previously created document.

3. Verify Created By field in List View and Document page for the selected document.

4. Observe that the particular field is getting mismatched.

30

1089

1089 "Cannot Save record: Reason: transaction rolled back integrity constraint (TTLT.R_FINTAG_POSTCODE2) violated - child record found" - Error message is displaying when trying to remove any un-tagged purchase Invoice 

Module:

Finance - Setup - Opening Entries - Sub Ledger

Reported Version:

12.6.0       

Scenario:

1. Go to Finance > Setup > Opening Entries > Sub Ledger.

2. Create a Sub Ledger where  two 'Purchase Invoice' will be added (For example - P1 and P2).

3. Create a Payment Voucher for the first document (For example - P1 document).

4. After opening the above 'Opening Sub Ledger' document again, remove the second document (For example - P2 document )and try save it.

5. Observe that the following error message is being displayed - "Cannot Save record: Reason: transaction rolled back integrity constraint (TTLT.R_FINTAG_POSTCODE2) violated - child record found".

31

1093

1093 Last Process is getting deleted when orders for all the other processes is place except the last one

Module:

Production - Operations - Working Plan

Reported Version:

12.6.0       

Scenario:

1. Create a Working Plan having multiple processes (For example - 4 standard process).

2. Create a Plan based-Non-Standard Job Order before last process (For example - 3.01).

3. Delete the Job Order.

4. Now from Working Plan module, delete last process.

5. Observe that the last process is getting deleted.

32

1095

1095  UDF information of POS Order is not showing in POS Order Analytic Report at HO

Module:

Ginesys Launchpad

Reported Version:

12.6.0       

Scenario:

1. Create a POS Order in POS with UDF information and sync to HO.
2. Open the POS Order Analytic report at HO.
3. Observe that the UDF information is not showing in the report.

33

1099

1099 "Due Date" is being allowed when it is less than "Order Date" in Job order

Module:

Production - Operation - Process - Job Order

Reported Version:

12.6.0      

Scenario:

1. Go to Production > Operation > Process > Job Order.

2. Fill the all required fields.

3. Select Assembly Items in Item Information and go to the Plan Information block.

4. Observe that "Due Date" is being allowed when it is less than "Order Date".

34

1101

1101 "Cannot saved Record: Reason: maximum number of expressions in a list is 1000" - Error message is showing when creating Job Order for more than 1000 items 

Module:

Production - Operation - Process - Job Order

Reported Version:

12.6.0                      

Scenario:

1. Go to Job Order Module.

2. Provide all required header value.

3. Select more than 1000 Assembly Item and try to save.

4. Observe that it is showing an error message - "Cannot saved Record: Reason: maximum number of expressions in a list is 1000."

35

1111

1111 Profit and Loss B/S ledger balance transfer issue and amount mismatch in Closing and Opening Balance Sheet

Module:

Admin - Organization - Periods - Accounting Year> Transfer Ledger Balance

Reported Version:

12.6.0       

Scenario:

Currently while doing the balance transfer for the financial year in Ginesys our customer faces challenge if the closing balance of the Profit & Loss B/S account turns out to be 0, because system do not populate opening balance for next financial year as 0, instead shows balance of the income-expense for the financial year. Due to which there lies a mismatch in Closing and Opening balance sheet.

Going forward we have corrected the issue and from now the Profit & Loss B/S balance will be transferred correctly to the next year even if it is 0.

Important Notes:

Below mentioned activities that we were doing as of now to handle the above scenario is not required henceforth - 

> Passing adjustment entries from Profit & Loss B/S account in the opening period of the next financial year for correct representation in Ginesys

> Leaving aside .01 paisa in the adjustment so that balance of .01 can be shown in closing & opening balance sheet

36

1118

1118 ITEM outbound event needs rectification - Error message is showing when blank item name is being sent through GDS Outbound

Module:

GDS

Reported Version:

12.6.0       

Scenario:

When item name is blank and any item is being sent over GDS Outbound, then the Categories are being put together to create an item name but it is appearing meaningless without gaps between category names.

37

1124

1124 Close button is not working after saving Purchase Order

Module:

Procurement - Operations - Order - Purchase Order

Reported Version:

12.6.0       

Scenario:

1. Go to Procurement > Operations > Order > Purchase Order.

2. Create a Purchase order and Save it.

3. Now try to close it by clicking on the Close button.

4. Observe that Close button is not working.

38

1130

1130 When the application is being hosted in a Custom Port, value of  "Report Role" is not loading in User master

Module:

Admin - Security - Users - User

Reported Version:

12.6.0       

Scenario:

1. Configure the application in Custom Port.

2. Go to Admin > Security > Users > User and create a User.

3. Observe that value of "Report Role" is not loading.

39

1062

1062  Line level charge is not being calculated properly in Sales/Transfer Order and Sales Invoice.

Module:

Sales & Distribution - Operations - Order - Sales/Transfer Order

Sales & Distribution - Operations - Invoicing - Sales invoice

Reported Version:

12.6.0      

Scenario:

1. Create two items which are under one HSN setup (For example - Items will be T3100, T3101 & HSN setup will be -> 0 -1000 : 5% GST;1000.01 - Onward  :12% GST).

2. Create a term with item level charge (For example -  Discount Amount, Central GST (CGST),State GST (SGST)).

3. Now go to Sales/Transfer Order and Sales Invoice and Fill all the mandatory fields then click on Calculate Charge.

4. Observe that line level charge is not calculated properly.