How To: Enable Pay In / Pay Out

During an ongoing session, cashiers do need to make certain cash in and outs from the drawer for various reasons like change given to other terminal, giving cash for petty expenses, receiving cash from any other terminal, etc. All these transactions if not recorded in the system makes reconciliation process, at the day end, very tedious and the cashier has to recall each and every such transaction while presenting the closing cash to the manager. To facilitate this, Pay In and Pay Out options has been introduced.

Pre-requisites

1. In HO, the users' role must have access to the Document Numbering Scheme and Allocation Group feature by enabling Add / Modify app operation for the feature in Admin - Security - User - Role through Retail Management - Utilities - Setup - Configure.
2. In POS, the users' role must have access to the Terminal feature by enabling the Modify app operation for the feature in Ginesys POS - Administration - Security - Roles (Cashier etc) - Access Rights - Administration - System.

Step-by-step guide

Follow the given steps to enable the feature:

1. Create a new numbering scheme with Applies to Menu given as 'Pay In / Out'.
   
   
2. Assign this numbering scheme to stores using Allocation Group.
   
   
3. Now sync the same to the stores.
   
   
4. In the store Terminal master, tag this numbering scheme in Pay In / Out Numbering Scheme field for the terminal from where these entries can be done.
   
   
5. Give Pay In / Out operation privilege for POS or Back office menu privilege to the user as per the requirement.
   
   
6. Now privileged users can make such entries.
   
   
7. Optional - Reason can be configured using reason master in head-office if you want pre-defined set of operations where the cashier should use this entry.