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Adding, Editing & Deleting Narration

Owned by Deepankana Roy (Unlicensed)
Last updated: Jul 12, 2022 by Subhasree Banerjee (Unlicensed)

A narration is description of the entry you are making in each voucher and journal. Pre-decided and fixed narrations available in a master allow for two advantages -

  1. Instead of writing the  same narration for a recurrent expense or income head again and again, it can just be selected.
  2. Reports of recurrent expense or income can also be generated based on the selected narration.

Below is an example -

There is a daily expense of snacks in an office for 50 employees, so for that cash payment is made to a food vendor.

General voucher entry:

General expense a/c Debit

Cash a/c Credit

Narration for General ledger in master:

Snacks expenses paid in cash.

Since this is a recurrent expense on a daily or weekly basis, it can be fetched from master. One more important objective of giving same narration for similar entry is the ledger report can be analyzed on the basis of narration if they are similar.

This article describes how to manage the Narration master at HO. The Narration master has three operations -


 Add Narration

Prerequisites

  1. The users' role must have access to the Narration feature by enabling Add app operation for the feature in Admin - Security - Role.

  2. The ledgers must be created. 

Step-by-step guide

The steps are as follows:

  1. Go to Ginesys Web > Finance > Setup > Chart of Accounts > Narration.

  2. The available Narration for General Ledger will be listed in the list view. 

  3. Click on Add button.

  4. Add Narration window will open. 



  5. Select any General Ledger (mandatory) from the drop down list.
  6.  Put in the appropriate description in the Narration (mandatory) field for selected ledger.  

  7. Click on Save button to save the narration. 


 Edit Narration

Prerequisites

  1. The users' role must have access to the Narration feature by enabling Modify app operation for the feature in Admin - Security - Role.

  2. Narration must be created.

Step-by-step guide

The steps are as follows:

  1. Go to Ginesys Web > Finance > Setup > Chart of Accounts > Narration.

  2. The available Narration for General Ledger will be listed in the list view. 

  3. Select a ledger which you want to edit.

  4. Go to Action > Edit.

  5. Edit Narration window will open populating the General Ledger and Narration.  


  6. Make the required change and click o Save.  

  7. You will get the changed data in the list of General Ledger.
 Delete Narration

Prerequisites

  1. The users' role must have access to the Narration feature by enabling Delete app operation for the feature in Admin - Security - Role.

  2. Narration must be created. 

Step-by-step guide

The steps are as follows:

  1. Go to Ginesys Web > Finance > Setup > Chart of Accounts > Narration.

  2. The available Narration for General Ledger will be listed in the list view. 

  3. Select a ledger which you want to delete.

  4. Go to Action menu > Delete.


  5. You will get an alert message "Are you sure you want to delete current Record?". 

  6. If you click on Yes, the Narration will be deleted.

Online Printing option is now available from version 12.6.6 onwards.

To go back to the main page click on the link : How To: Manage Setup in Ginesys Finance