Adding, Editing, Deleting & Printing Sales Invoice (SI) in Ginesys Web

Prerequisites

1. The users' role must have access to the Add app operation in the Sales Invoice feature in Sales & Distribution - Operation - Invoicing through Roles in Ginesys Web - Admin - Security.
2. Document Numbering Scheme must be present for the module.
3. The masters must be present - Item, Customer, Term etc.

Step-by-step guide

1. Go to Ginesys Web > Sales and Distribution > Operations > Invoicing > Sales Invoice.
2. Sales Invoice module will open.
3. All the previously created Sales Invoice will be listed here.
4. Click on Add button.
5. Sales Invoice window will open.
   
   
   
   
6. You will get group of icons at the top right corner of the window.
   
   
   The icons name from left to right are - Expand All, Collapse All, Print Document Report, Attachments, Clear Form and Open Side Panel.
   
   

   1. Expand All: Clicking on this icon, all the sections will be Expand if they are collapsed.

   2. Collapse All: Clicking on this icon, all the sections will be Closed if they are expanded.

   3. Print Document Report: Clicking on the Down Arrow beside this icon, you will get Print Preference option with already created Report File Template. This option is used to print document.
   4. Attachments: You can Upload some required documents from this option.
   5. Clear Form: Clicking on this icon, you can Clear all the data already entered. 
   6. Open Side Panel: Clicking on this, you will get the details of the current Sales Invoice as follows:
      
      1. Document Summary:  In this section you will get the details of Selected Items, Sale Type, Owner Site, Modified byetc. 
      2. Customer Details: You will get the Selected Customer Details like Address, Contact Details, Tax Region, Credit Limit, Overdue Amount etc. 
      3. Customer Statistic: This section describes the Delivered not Invoiced amount, Outstanding Amount, Last Invoice Date etc. 
         
         
7.  You will get five sections - General, Additional, Quick San, Item Information, Logistic and Others. 
   
   
8. General:
   
   
   
   
   1. Select the Owner Site (Mandatory Field) for which you want to create the Sales. By default, it will be populated with the connected site.(Owner Site wise General Ledger selection is applicable).
   2. Select Invoice No. from the drop down list (Mandatory Field).
   3. Select the Destination Site (Mandatory Field) from the Destination Site Pop-Up form. Trade Group, Sales Ledger, Status, Customer etc will be auto-populated as per Destination Site selection. You can change the Sales Ledger, Sales Term and Sales Sub Ledger.

   4. System date will be populated in the Date field (Mandatory Field). You can change the date as per your requirement. You can only select the past date from the system date but not any future date.
      

      Note: If the General Journal is tagged and already populated in the form, then you cannot change that General Journal. In that case you need to change the General Journal from the Term Master. 

9. Additional: 
   
   
   
    All the fields like Debtor Ledger, Transporter, Agent, Commission Rate will be populated according to the selected Destination Site. You can change Transporter, Agent, Transit Days, Credit Due Date, Commission Rate from the respective window by clicking on the Search () icon beside the field. 
   
   
10. Quick Scan: You can scan the Packet Barcode to select Delivery Challan quickly. After putting the Packet Barcode, the Delivery Challan and Item Details details will be populated in the Challan Details and Item Details section. 
    
    
    
    
11. Item Information: You will get two sub section in the Item Information section - a. Challan Details and b. Item Details.
    1. Challan Details: You will get two option to select challan - Search Challan and Import Barcode. 
       
       
       
       1. Search Challan: 
          1. Click on Search Challan option.
          2. Search Challan window will open.
          3. You will get two section - Search Criteria and Available Delivery Challan.
             1. Search Criteria:
                1. Put in the Search Criteria like - Agent, Date From, Date to, Transporter and Order No. You can put all the fields and only one field to search.
                2. Click on the Search button.
             2. Available Delivery Challan: 
                1. The searched Delivery Challan will be populated in the Available Delivery Challan section with Challan Barcode, Agent, Transporter etc. 
                2. Select the Delivery Challan you want to populate.
          4. Click on the Populate button to populate the Delivery Challan in the Challan Details section with Challan No., Challan Barcode and Challan Date. 
             
             1. Import File: The Import File feature allows to populate Delivery Challan using the .csv or .txt files.
                
                
    2. Item Details: The items present in the selected Delivery Challan will be populated with Item Barcode, Qty., Rate, Value etc in the Item Details section. 
       
       
       
12. Click on the Calculate Charge button to calculate the charges: 

    Logic for Charge Population

    Note: 

    • If the selected Delivery challan belong to single Sales Order, then 
      • Sales Term to be populated from Sales Order.
      • Item level charge will get populated as specified in the Sales Order.
      • Document level charge will get populated as specified in the Sales Order.
    • If the selected Delivery challan belong to more than one Sales Order, then 
      • Sales Term to be retained as per default hierarchy from Destination site.
      • Item level charge will get populated as selected Sales Term.
      • Document level charge will get populated as selected Sales Term.

    • If the selected Delivery Challan are from Adhoc and single sales order, then

      • Sales Term to be populated from Sales Order.
      • Item level charge will get populated as specified in the Sales Term.
      • Document level charge will get populated as specified in the Sales Term.
13. User Defined Fields: There is one User Defined Field which is Agent Record. The default value of this field is Satisfactory.. 
14. Logistics: Logistic details will be populated as per selected Destination Site. 
15. Others: You can put in the Remarks for the Sales Invoice in Others section.
    
16. Click on the Save button to generate the Sales Invoice and you will get a message - "Sales Invoice <SI No.> saved successfully"..

Prerequisites

1. The users' role must have access to the Edit app operation in the Sales Invoice feature in Sales & Distribution - Operation - Invoicing through Roles in Ginesys Web - Admin - Security.
2. Sales Invoice must be created and un-posted.

Step-by-step guide

1. Go to Ginesys Web > Sales and Distribution > Operations > Invoicing > Sales Invoice.
2. Sales Invoice module will open.
3. All the previously created Sales Invoice will be listed here.
4. Select the Sales Invoice you want to edit.
5. You can use Filter to search particular Sales Invoice(s).
6. Go to Action > Edit.
7. Sales Invoice window will open.
   
8. If you want to edit the Destination Site, you will get a message - "Please remove the selected DC(s) before changing the destination site". After removing the DC(s) you can change Destination Site.
9. You can add or remove Delivery Challan. Delivery challan modification does not depend on the modification of Destination Site. 
10. The items will be modified as per modification of Delivery Challan.

11. Click on the Save button to save the modified Sales Invoice. 

    Information

    

    You will get Delete, Cancel and Release icon in the Edit mode with others icons at the top right corner of the window. 

    Delete: You can Delete the Sales Invoice from the Edit Mode by clicking on the Delete icon ().

    Release: You can Release the Sales Invoice from the Edit Mode by clicking on the Release icon ().

    Note: You will get a Ledger View button at the left bottom corner of the window. You will get the details ledger view of the sales invoice.

Prerequisites

1. The users' role must have access to the Delete app operation in the Sales Invoice feature in Sales & Distribution - Operation - Invoicing through Roles in Ginesys Web - Admin - Security.
2. Sales Invoice must be created and un-posted.
3. Sales Invoice must not be released.
4. Sales Invoice must not be cancelled.

Step-by-step guide

The steps are as follows:

1. Go to Ginesys Web > Sales and Distribution > Operations > Invoicing > Sales Invoice.
2. Sales Invoice module will open.
3. All the previously created Sales Invoice will be listed here..
4. Select the one Sales Invoice you want to delete.
5. You can use Filter to search particular Sales Invoice(s).
6. Go to Action > Delete. 
7. You will get a message - "Document once deleted cannot be retrieved. Do you want to delete this document?"

8. If you click on Yes, you will get a confirmation message "<Sales Invoice No:> - Successfully deleted".
   
   
   

   Note: If you want to delete a posted document, you will get a message - "Sales Invoice <Sales Invoice No:> - Cannot delete released document".

Prerequisites

1. The users' role must have access to the Release app operation in the Sales Invoice feature in Sales & Distribution - Operation - Invoicing through Roles in Ginesys Web - Admin - Security.
2. Sales Invoice must be created and un-posted.
3. Sales Invoice must not be released.
4. Sales Invoice must not be cancelled.

Step-by-step guide

The steps are as follows:

1. Go to Ginesys Web > Sales and Distribution > Operations > Invoicing > Sales Invoice.
2. Sales Invoice module will open.
3. All the previously created Sales Invoice will be listed here..
4. Select the one Sales Invoice you want to release.
5. You can use Filter to search particular Sales Invoice(s).
6. Go to Action > Release. 
7. You will get a message - "Document(s) once released cannot be modified. Do you want to proceed?"
8. If you click on Yes, you will get a confirmation message "<Sales Invoice No:> - Released Successfully".
   
   

Prerequisites

1. The users' role must have access to the Revert app operation in the Sales Invoice feature in Sales & Distribution - Operation - Invoicing through Roles in Ginesys Web - Admin - Security.
2. Sales Invoice must be created and Posted
3. Sales Invoice must be released.
4. Sales Invoice must not be cancelled.
5. The site must be unmanaged site. 

Step-by-step guide

The steps are as follows:

1. Go to Ginesys Web > Sales and Distribution > Operations > Invoicing > Sales Invoice.
2. Sales Invoice module will open.
3. All the previously created Sales Invoice will be listed here.
4. Select the one Sales Invoice you want to release.
5. You can use Filter to search particular Sales Invoice(s).
6. Go to Action > Revert. 
7. You will get a message - "Selected document(s) will be un-posted, and finance postings done will also be reverted. Do you want to proceed?"
8. If you click on Yes, you will get a confirmation message "<Sales Invoice No:> - Reverted Successfully".
   
   

Prerequisites

1. The users' role must have access to the Print app operation in the Sales Invoice feature in Sales & Distribution - Operation - Invoicing through Roles in Ginesys Web - Admin - Security.
2. Sales Invoice must be created.
3. Printer must be connected to the device.

Step-by-step guide

The steps are as follows:

1. Go to Ginesys Web > Sales and Distribution > Operations > Invoicing > Sales Invoice.
2. Sales Invoice module will open.
3. All the previously created Sales Invoice will be listed here.
4. Select the one Sales Invoice you want to release.
5. You can use Filter to search particular Sales Invoice(s).
6. Go to Action > Print. 
7. You will get previously created template.
8. Click on the required template to print.
9. A new window will open.

10. Click on the Print to print the Sales Invoice.
    

    Note: You can set your preferred templates for printing using Print Preference.