We’re excited to announce that the latest information is now available on our new site, the Ginesys One Wiki!. Visit the site for up-to-date resources and insights. We look forward to continuing to support you there!
We’re excited to announce that the latest information is now available on our new site, the Ginesys One Wiki!. Visit the site for up-to-date resources and insights. We look forward to continuing to support you there!
How To: View HO defined masters at POS Back-Office
The necessary masters like those of Item, Mode of Payment, Charge and Discount etc. are created or defined in HO and then synced to the stores at the time of the stores opening. The changes to any of these masters are synced as and when necessary. Users can check the latest available master details of the following HO controlled elements through the HO Control Menu:
- My Store
- Item Master
- Mode of Payment
- VAT
- Charge
- Discount
- Promotion
- Document Numbering Scheme
- Reason
- Item Price Management
- SMS Notification
Pre-requisites
- The role of the user must have access to POS - Back Office.
- The role of the user must have access to the HO Menu and each of its options.
Step-by-step guide
- Go to POS - Back Office - HO Control.
- Now click and open any of the options in a window. Follow the table below to know more.
Option | Functionality | ||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
My Store | This displays the details of the store as present at HO. There are 3 tabs in the My Store window: Store InformationThis tab displays all the details of the store like Store ID, Short code, Name of the Store, etc.
Contact InformationThis tab contains all the contact details and information of the physical location of the store. Replenishment SourceThis tab displays all the replenishment sources for the store. | ||||||||||||||
Item Master | This option displays all the items that are present in the Ginesys POS system. | ||||||||||||||
Mode of Payment | Mode of Payment is an instrument which is used to make payments by end customers in return of goods or services. GINESYS POS may have the following MOPs assigned.
| ||||||||||||||
VAT | This displays the various value added taxes that may be defined for the applicable items. | ||||||||||||||
Charge | Charge is an extra amount levied upon the basic or gross value of goods sold to a customer. It may be a cost incurred for that purchase (like delivery costs) or any reduction in cost value (i.e. discounts) or duties paid to any government or statutory body for making that purchase (i.e. different types of taxes) etc. It covers a wide range of costs - communication charges, legal fees, durability, and definitely also include transportation costs. All the charges are defined at HO and assigned to the store. The Charge option in the HO Control menu displays the charges that are assigned by the HO to the store. There are three (3) buttons here. They are: View - This button helps to view the details of the selected Transfer Charge. Refresh - This button is used to refresh the Transfer Charge window. Close - This button is used to close the Transfer Charge window. | ||||||||||||||
Discount | Discounts are defined at the HO and assigned to the stores. Important information regarding change in discount factor Note: The Factor of a percentage based discount may be altered on the basis of how the discount has been defined at HO; if it is defined as Changeable in POS then the factor can be changed at the store level. Extinct Discount Note: A discount cannot be declared as Extinct at the store level. It can only be done at HO. There are three (3) buttons here: View- The view option displays the details of the selected discount from the list. The Not Applicable Items tab displays the item to which the discount is not applicable to. Refresh- This button is used to refresh the Discount window. Close- This button is used to close the Discount window. | ||||||||||||||
Promotion | Promotions are marketing strategies to promote a product or a brand, or render sale of the store or simply to generate awareness about the store. The Promotion button in the HO Control menu displays all the assigned promotions that has been allotted to the POS by the HO.
There are five (5) buttons present in this window:
| ||||||||||||||
Document Numbering Scheme | A Document Numbering Scheme is a numbering series / pattern that is unique to a particular action / transaction. This helps in keeping track of the number of transactions of a particular type. A Document Numbering Scheme once applied to one type of activity cannot be used for anything else. Example: A POS Bill and a GRT will have two different Document Numbering Schemes, and they can be easily identified because of it. Note: A Document Numbering Scheme contains alphabets, numbers and special characters like '/','-', etc Document Numbering Scheme can only be created by the HO. It is then assigned to the respective stores or POS. The Document Numbering Scheme option in the HO Control menu, displays all the Document Numbering Schemes that are assigned to the particular POS by its HO. All the schemes are arranged in a list and their details are arranged in a column view format, so that you get an idea about it, without opening it.
Note: Each and every transaction done at POS, needs to have a Document Numbering Scheme, without which you won't be allowed to perform the task. In other words, the existence of a Document Numbering Scheme is a pre-requisite to every action performed.
| ||||||||||||||
Reason | Reasons are necessary for understanding of the conditions of a particular transaction and take decisions based on it in a retrospective basis. Reasons are used to track events like - Return, Refund, Voiding the bills etc. They need to be defined at HO and assigned to the POS. Reasons are not only required as information related to transaction, but can also be used as a feedback (in case of refund). Important Note: Providing reasons can be made mandatory by HO. This option displays all the reasons for all transactions that have been assigned from the HO to the POS. Note: There can be more than one reason present for a particular type of transaction. Example: There might be more than one reason for return of a product like "defective item" , "mismatch in size" etc.
This is a display only section and therefore, you can only view the reasons allocated to the POS. There are three (3) buttons in this window:
| ||||||||||||||
Item Price Management | The Item Price Management option allows you to manage the price according to the sequence of availability of the products that are present in the store. Sometimes items belonging to a different price range remain unsold in the stock, while new items with updated price have already arrived. In such a situation where the same item needs to be sold with different prices, the Item Price Management option is used. Item Price Management allows you to select the price applicable to the item depending upon it's age in stock. Fluctuating rates or multiple MRPs or RSPs can be operated through this option.
The main elements in the Item Price Management window are described below:
| ||||||||||||||
SMS Notification | Diffferent SMS messages can be sent to Store customers in case of certain events - POS Bill generation, Redemption of loyalty points or Redemption Tokens or vouchers etc. The HO must provide all the configuration details like the HTTP URL provided by the SMS service provider, the Username and Password, Port etc. The Event wise Task Details - like the Message content that must be set for each event like bill generation or redemptions etc. along with Recipient numbers are also set by the HO.
The Send Test SMS section allows users to generate test sms for checking out the configuration. The SMS are sent out in schedule set by the HO after the details of the POS events are synced to the HO. |