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Adding, Editing, Deleting & Printing GRC (Goods Receive Challan)

Owned by Deepankana Roy (Unlicensed)
Last updated: May 16, 2023 by Aparajita Basu Roy
20 min read

A GRC (Goods Received Challan) is a record used for confirming that delivered goods have been received and often compared to a Purchase Order before payment through Invoicing is issued. It is a verification note filled up by the customer at his end. GRC affects the Inventory but has no impact in the Finance.

This article describes how to manage GRC in Ginesys HO. 

Important information - All types of GRC is done in same form

Note: In the new version, GRC-Adhoc and  GRC Against Order are created in the same form. You can get  Mixed GRC  in the list view of GRC module.

 Add GRC

Prerequisites

  1. The users' role must have access to the Add app operation in the Receipt feature in Procurement - Operation - Goods In/Out through Roles in Ginesys Web - Admin - Security.

  2. The document numbering scheme for GRC must be present for the connected site. In case, you wish to automatically create Purchase Invoice from GRC, you need to have the doc scheme for PI too.

  3. The following masters need to be created and updated in Admin, Inventory and Procurement modules:

      Admin module
    1. Roles - Application operations assigned for GRC module.

    2. User Profile -  User need to select the settings related to GRC in Admin > Security > User Profile > Procurement Tab. New setting options related to GRC are given below :

      1. Allow selection of items from Order mode in Receipts

        Goods Receipt Against Order

        New column - ‘Batch/Serial' - has been added in the Order Mode in Item Information grid 

        • Item row having Batch/Serial information will display ‘Detail’ with hyperlink, in Batch/Serial column.

        • Clicking on the record (having some value), Inbound Batch/Serial window will open in edit mode with below mentioned columns.

          • Batch/Serial No., Mfg. Date, Valid Upto, WSP, RSP, MRP, Standard Rate, Receive Qty., Order No., Order Date ,Rate

            • Note: Window will open for selection of Batch & Serial as provided in GRC inward.

            • Edit option is available.

            • For auto created batch/serial, display batch/serial number and no editing or change is allowed.

        Goods Receipt (Adhoc) - Batch/Serial wise Data Flow


        • New addition in UI highlighted in red

          • A new LOV  has been added just before Item scan field the values displayed for choosing : Item and Batch/Serial.
            If Item scanning is selected then batch details is automatically added to scanned item barcode.
            If  Batch/Serial is selected then the batch/serial can be scanned in 

          • New option for retaining batch/serial value has been added with a checkbox at footer of scan window - ‘Retain/copy values from last scan batch’ 

        • Scanning Details

          • Item Scanning : Item Barcode and Item concatenated.

          • Batch/Serial scanning is allowed

          • Behaviour on scanning: Scanningbehaviour

        • Last Scan Details
          Behaviour

          • For normal item scan where there is no batch/serial implication, follow existing flow (no change)

          • For batch/serial managed item show below mentioned info in last scan details

            • Batch/Serial No. (New)

            • Valid Upto (New)

            • Group Name (Existing)

            • Item name (Existing)

            • Barcode (Existing)

            • Item id (Existing)

            • RSP (If pricing is managed at <> item level then batch/serial’s RSP)

            • MRP (If pricing is managed at <> item level then batch/serial’s MRP)
              Note: This information would be shown only when single item/batch or item/serial combination is scanned/selected. Where multi item/batch or item/serial combination is scanned/selected, do not show last scan details, keep it blank.



      2. Allow Adhoc item selection in Receipts

      4. Display Purchase rate and value for Receipts

      5. Allow item price population from GRC

    3. User - Role, Profile Policy and Sites to be assigned for GRC

    4. Document Numbering Scheme - Scheme needs to be created and tagged with GRC module in Web.

    5. Organization Sites - Document numbering schemes tagged with GRC module need to be allowed.

    6. Inventory Month - Respective Inventory Months for entry date should remain Open.

    7. For 'On the Fly' item creation; Allow creation of new item / barcode from transaction entry in Inventory tab has to be enabled in User Profile.
     Inventory module
    1. Item Group and Articles - Product hierarchy for the received items should be defined. Articles, if separately maintained, must be created for respective items.

    2. Item - It is advisable that items received should be created with respective Tax information before transaction entry.

    3. Stock Point - Location where the goods are to be stored need to be defined as Stock Points.

    4. GST/Tax Rate - Applicable tax rates for the period to be defined.
     Procurement module
    1. Vendor - Vendors, from whom the goods are purchased, must be defined with respective Terms and settings in Procurement tab. Ensure that applicable Trade Group and Purchase Order Booking Currency are selected for respective vendors.

    2. Charge - Charges applicable on the purchase made must be defined.

    3. Terms - Term applicable for the respective vendor must be defined.

    4. Assign Organization Site  [Optional] - Only when the vendor is specific for any site, then assignment is required. If Trade Group/Terms etc differs for sites, then those need to be assigned here.

    5. Price Chart  [Optional] - will be required only if made applicable for the vendor, and should be defined with respective items purchased.

    6. Margin Rule  [Optional] - will be required only if user profile requires such setup.

    7. Margin Rule Allocation  [Optional] - will be required only if Site wise - Vendor Wise - Article wise Margin is to be maintained.
  4. Organization Unit for which the Goods Receive is to be created must be connected through a site and the connected site must be either organization site or any managed site.

  5. Store setup must be completed and store operations started before GRC (local procurement) is created.

Step-by-step guide

The steps are as follows:

  1. Go to Ginesys Web > Procurement > Operation > Goods In/Out > Receipt.

  2. Goods Receive Challan module will open.

  3. All the previously created GRCs will be listed here.

  4. Click on Add button.

  5. Goods Receive Challan window will open.



  6. You will get four sections - General, Logistic, Item Details and Others. 

  7. General:



    1. Select the Owner Site (Mandatory Field) for which you want to create the GRC.

    2. Select a Document Numbering Scheme, already created in the master, from the field Receipt No.

    3. Select the Vendor Name from the drop down list.

    4. Some of the details of the selected vendor will be populated automatically:

      Type (Consignment or Non-Consignment), Trade Group Name, Term Name, Order Currency (if there are pending orders for the selected vendor), Exchange Rate (if Order Currency is available).

      Note:

      Type, Order Currency, Date, Stock Point and Exchange Rate are mandatory fields.

      You can change the Type of the vendor from Consignment to Non-Consignment and vise versa if the checkbox Allow Consignment Purchase is selected in the Procurement tab of Vendor Master.

      You can modify others details - Trade Group Name, Order Currency, Date etc Exchange Rate.

      Modification of Exchange Rate will recalculate the rate of the order items only and a confirmatory alert message will be shown - "Modification of the Exchange Rate will recalculate Rates of items selected against an order only. Please confirm the changes." . If you click on the Proceed button, the Rate of the selected items will be multiplied as per the new Exchange Rate. Modification of Exchange Rate does not affect Adhoc items. 

  8. Logistic: If the logistic is applicable for the selected vendor, Logistic section will be enabled. Before item selection, you need to select the values in the mandatory fields.



  9. Item Details: You will get two tabs in Items Details section - Items and Sets.  All methods of item selection available in Receipts, except Select Order Item, can be used for selecting adhoc items in GRC.



    1. Items: You need to add items in the GRC by using Search Item, Create Item, Import Barcode, Select Order Item, Select Alternate Mode etc.

      Alternate Mode


      • New columns have been added in the Matching Receive Items Grid:

        • Three new columns to be added in the grid - Batch/Serial No. | Mfg. Date | Valid Upto

          • All column types to are “View only”, i.e. modification is not allowed.

          • Position: Column has been added after Item description .

          • It is hidden by default and displayed in column list for selection.

          • Behaviour:

            • It has been populated from various item selection modes.

            • Modification is not allowed, once the row is populated in main item grid
              Use case: if user wants to change the batch number, he needs to delete the row and re-add

            • Displayed data has been made hyperlink

              • Clicking on the record(having value), popup window will displayed.

              • Batch/Serial Detail window on item scan will open in display mode.

              • Window will display details of Batch/Serial information for the respective batch

      • Item population modes

      • Behaviour on Populate

        • Receive qty for serial managed item should be equal to scan unit of an item

        • Group the rows as per the grouping logic and populate the same in the main item grid after all validations

      SELECT SET (CTRL+ALT+R)

      • On clicking Populate:

        • For items with Inventory Management = Item wise, Quantity to be populated as per existing behavior.

        • If at least one Batch Managed or Serial Managed Item found,

          • Open a window - Select Batch/Serial.

          • For behaviour follow: Inbound | Batch & Serial Detail Window

          • Note: If any of the Items removed from the Select Batch window, entire Set Items have to remove, i.e. partial population of set items are not allowed.

      • Set Mode Item grid:

        • New columns have been added in the expanded Item Grid within Select Set window - Batch No., Serial No., Manufacturing Date, and 'Valid Upto'.

        • All these columns are un-editable.

        • Values are displayed as selected in the Select Batch & Serial window.

      If Logistics data is provided and Order Items are selected, then

      a. Orders delivered by the selected transporter will be displayed.

      b. Orders which are not tagged to any transporter is selected will also be displayed.

      Note: If a duplicate Adhoc Item is entered through any item selection mode except for scan, a confirmation window named Duplicate Item opens.There will be three options in Operation - Append, Overwrite and Discard. 

      • If you select Append, the quantity of the existing item would be Increased.

      • If you select Overwrite, the previous quantity will be Removed and the new quantity will be displayed.

      • If you select Discard, there will be no change in the previous quantity.

      If you enter duplicate item through scan item mode, the quantity of the existing item will be increased.

      Item selection method for GRC Adhoc

      All methods of item selection available in Receipts, except Select Order Item, can be used for selecting Adhoc items in GRC.

    2. Create Item: If you create new item(s) from this section, it will be saved in the Item Master as a new item.

    3. Search Item: This process will search the items from the Item Master according to the search criteria. 

      • Search criteria (existing behavior as-is)

      • POPULATE’ BEHAVIOUR

        • Clicking populate to open inbound Batch/Serial creation/selection window - Inbound | Batch & Serial Detail Window

        • For items with batch/serial details, will populate items directly to the main grid with all the batch/serial information.

      Item grouping logic

      Barcode wise - Batch No. Wise - Order No. wise - Rate wise.

    4. Scanning of item

      • Behaviour of this section would be similar to Scan item → Automatic mode: Scanningbehaviour

      • If CONCAT is scanned and is valid then no popup will open and directly it will get tagged in the grid with the Order item row

      • If SERIAL/BATCH/SET is scanned then throw an error as invalid barcode.

      • If only ICODE/BARCODE is scanned then, open batch/serial inbound creation window depending on the item inventory management.

      • On Set Scan : Multi item Batch/Serial window to open for on scanning item set. Follow: Inbound | Batch & Serial Detail Window.

        Scanning Barcode

      • Scan Item will allow both Icode & icode concat, in case of concat system will only consider value before the separator.

        Scan Item: You can directly Scan the Barcode to add items.

    5. Import Barcode: The Import Barcode feature allows to populate items using the .csv or .txtfiles.

      Import Barcode


      • Follow Import Barcode

      • No batch/serial creation would take place from import barcode.

      • If batch/serial exists then user can input and it will get tagged against the item row.

          • Import Set barcode (existing behavior as-is)

            • No batch/serial details required in case of import set barcode.

        • ‘POPULATE’ BEHAVIOUR

          • For Batch/Serial applicable items, Match batch/serial information as against receive qty. and information in 'Detail' of Batch/Serial.

            • Receive qty. matches with batch/serial information in ‘details’ window of batch/serial column, populate directly to the main grid with all the batch information

            • For each line item against which batch/serial detail qty does not match with receive qty.



    6. Import Excel: Items can be populated in the GRC using the Import Excel feature of Ginesys.

      Item Grid


      • New columns have been added in the Item Detail grid:

        • Three new columns have been added in the grid - Batch/Serial No. | Mfg. Date | Valid Upto

          • All column types are “View only”, i.e. modification is not allowed.

          • Position: Column has been added after Item description .

          • It is hidden by default and  displayed in column list for selection.

          • Behaviour:

            • It has been populated from various item selection modes.

            • Modification is not allowed, once the row is populated in main item grid
              Use case: if user wants to change the batch number, he needs to delete the row and re-add

            • Displayed data to has been made hyperlink

              • Clicking on the record(having value), popup window will be displayed.

              • Batch/Serial Detail window on item scan will be opened in display mode.

              • Window will display details of Batch/Serial information for the respective batch

      Note: Quantity won’t be editable for rows in which “Order no.” is not NULL.

      Concept: Where the parent doc is tagged with the inward/outward transaction and parent doc does not have batch/serial, then in main item grid validation of pending qty will create a problem, so in such case we will not allow modification of such rows. In case user wants to edit, then delete and re add the rows.


      From version 11.147.3x- Users can select to update items from transactions through import Excel option

      Note: You can create a single receipt(GRC) against multiple Purchase Order.

    7. Item Combination: Item Combination is used to create multiple items with different combination of  category values, it basically saves time and effort while creating PO for similar items in the same department.

      Item Combination Application

      If a purchaser wishes to place an order for an item from same department with 5 different sizes and 6 colours then  he can just select Department and provided the different category values and thirty items are displayed in the main PO form where the user can put in the required order quantities. He doesn't need to manually enter thirty items.



    8. Copy Challan: Only item details of existing challans can be copied and the items included to create new challans.

      Note: The given conditions are followed to display the list of Challans to be copied:

      • Only receipt made in the current financial year will be displayed. 

      • Only receipt made from the connected OU name will be displayed. 

      • Only receipt made from the connected site will be displayed. 

      • Challan number once selected in a particular GRC will not be displayed in the list for further selection. 

      • Only challans which are not made extinct will be displayed.


    9. Selected items details will be populated with Barcode, Item Description, Rate, Order No., Order Date etc.  

      Note: If you select items through Purchase Order, the Order Date and Item Description will be populated from Purchase Order. Otherwise the Order Date will be blank in case of Adhoc item selection.

      Allow rate change in Purchase Order, then user can change the Rate of the items from the list. 
  10.  Select Order Item (GRC Against Order)

    Here GRC is created for only order items. 

    Note: User can access Order Mode only if that user  Allow selection of items from Order mode in Receipts

    1. Click on the Select Order Item.

    2. Order Mode window will open.

    3. Select how the items will be populated - Select an order and populate all the pending item or Select an item and populate all pending orders.


      1. Select an order and populate all the pending item:

        1. Purchase Order, which have pending items, will be listed depending on the selected Vendor.

        2. You will get all the Purchase Order including expired Purchase Order with pending items depending upon the setting, named Purchase Order/Item if exceeds validity period. However, non-expired PO's can readily be accessed.

           

          Important information regarding item selection from Expired PO

          Note 1: You will get three options for Purchase Order/Item if exceeds validity period in Admin - Security - User Profile - Procurement tab - Warn, Ignore and Stop.

          • If you select Warn, you will get an alert message at the time of expired Purchase Order selection -  Validity of the Selected Order has expired on <one day after date of expiry>. Do you want to proceed? 

          • If you select Ignore, you can select expired Purchase Order without any alert message.

          • If you select Stop, you cannot select expired Purchase Order in any circumstances. 

          Note 2: Invalid Item(s) window will open the items present in expired PO. You need to select the item(s) to populate.

        3. If you want to proceed with expired Purchase Order, then click on the Yes in the warning message box.

        4. Select any one order from the drop down list.

        5. Click on the Show Item button.

        6. You can further narrow down or filter the search by selecting items from the already searched items of the selected Purchase Order.

        7. You will get the searched items according to the provided searched criteria.

          Note: This search allows users to filter and populate from huge number of items easily in the GRC .

          After opting for Select an order and populate all the pending item,if you put an item barcode in the Scan Barcode field, you will get a warning message - "Please select an order to display items."

        8. All the pending items will be populated with Order No., Valid Upto, Tolerance, Pending Qty., Receive Qty. etc. 

      2. Select an item and populate all pending orders:
         
        1. Scan the item barcode from the Item Barcode field.

        2. Scanned item will be populated with Order No., Valid Upto, Tolerance, Pending Qty., Receive Qty. etc. 

        3. Select the pending items from the list.

        4. Depending upon the value of the setting, named Purchase Order/Item if exceeds validity period, user will be able or unable to select items from expired PO.
          However, non-expired PO's can readily be accessed.

    4. Click on Populate button to populate the selected Item(s) in GRC in the Order Mode window.

    5. If you click on Receive all Pending Qty. button, all the pending item's status will be received at a time.

    6. Selected Items will be populated in the Item Details section of the main page. 

    7. Sets: You can add items Set wise only in GRC Against Order.
       
      1. Click on the Select Set. 

      2. Select Set window will open.

      3. Select the Set Order No. (Item set can only be selected against order).

      4. Select the Set present in the selected Set Order No. You can select multiple Set in one GRC.

      5. Set will be populated in the Item Set section with Set Code, Item Count Pending Item Qty., Pending Item Set, Receive Qty and Receive Set.

      6. If you click on the Receive all Pending Sets, then all the pending sets will be received at a time.

      7. Click on the Populate button to populate the item set in the Item Details section. 
  11.  Alternate Mode (GRC Against Order)

    User can receive one or multiple items against a specific order, where items belong to the same article but are different from the item(s) ordered.

    Note: User can access Alternate Mode only if that user has enabled the setting - Allow selection of items from Alternate mode in Receipts.

    1. Click on the Alternate Order Item.

    2. Alternate Mode window will open.

    3. Order Item Details:

      1. Select the Purchase Order from the drop down list.

      2. Select the item(s) present in the PO from the drop down list. 

      3. Item Name, Article, Pending Qty., Rate will be populated.

    4. Matching Receive Item:

      1. Select the receive item through Select Item, Scan Item, Create Item etc. 

      2. The items will be populated in the grid.

      3. Total number of items and total amount of items will be calculated and populated.

      4. Click on the Populate button.

      5. The selected items will be populated in the Item Details section.

  12. All the selected items or set will be populated with Item Barcode, Item Description, Rate, Quantity, Item Remarks etc.

    Note: Item Level Remark will be populated from Purchase Order for order item. It can be entered manually for Adhoc items and ordered items also if the remark is not present in the Purchase Order. Manually entered Item Remark will not include in Purchase Order.


  13. Total No. of Item, Total No. of Qty and Basic Value will be calculated and populated.  

  14. If you click on the  button left side of the populated item, you will get a drop down list. 

  15. You will get Delete Record, Price Population, Item Charge, View Properties and Edit Item. 
    1. Delete Record: You can delete the populated item from the list as per your requirement.
    2. Price Population: You can alter the price of an item from a particular date and for a particular site.
    3. Item Charge: The charges applied on the particular item will be displayed by clicking on this option. However, you may change the factors of the charges applied based on the settings in your user profile.
    4. View Properties: You can check the item details by clicking on this option. It will open the Item Master window but you cannot edit any details. 
    5. Edit Item: you can edit the selected items. By clicking on Edit Item, Item Master will open. The edited item will be saved in the Item Master directly. 
  16. Now you need to calculate Charge. Click on the Calculate Charge button. But even if you skip this step, charges applied will be automatically calculated on saving the form.

  17. Charge will be calculated and the final amount after charge application will be populated as Net Amount.

  18. If you click on any applicable charge, Applicable Item window will open. You can alter the charge factor if you have enabled the proper user profile setting. 

    The applicable charge amount or discount amount will be divided between all the items.  

    Note: If you want to calculate the charge of Adhoc items, you need to select Term Name in the General section. Otherwise you will get a message - "Term selection is required to calculate charges of items without Order. Please select Term to calculate charges."

    It is not mandatory to select a Term for items of Purchase Order. The charge will be calculated as per the Term selected in the Purchase Order.

    If you save the GRC without charge calculation, you will get an alert message - "Charge is not calculated yet. On saving this entry, Charge will be automatically calculated based on selected Term. Please confirm to proceed."

  19. Others:



    1. You can put in the remarks in the Remarks field.

  20. Click on the Save button to save the Goods Receive Challan.

    If the Margin Rule is violated for the selected items, the Invalid Margin Rule Items window will open at the time of saving the GRC. You will get a Red Marked Rate or WSP or RSP amount for which the rule is violated. You need to change the Value of the Red Marked amount as per the rule mentioned in the Rule Name column. Click on the Populate Corrected Value button. The new value will be populated.

    You will get a Proposed Value by the system if the profit amount is Greater Than Zero (>0) for the present given Rate or WSP or RSP. Otherwise the Proposed value will be Zero(0). If you want to proceed with the Proposed Value, you can directly accept it by clicking on the Fill with Proposal Rate/RSP/WSP button. 

    You can ignore the Margin Rule Violation by clicking on the Ignore and Save button, it will be enabled only if proper setting in the user profile is selected.


  21. You will get a message - "Document  <GRC No.>  saved successfully."

  22. Click on OK.

  23. You will get a message that system will ask you - "Do you want to generate Purchase Invoice against this Receipt?" if the GRC is making for Non-Consignment, Outright mode and auto PI generation is allowed then only auto PI generation is possible. Otherwise, a new GRC with provided details will be created.

  24. If you click on Yes, Purchase Invoice window will open populating Vendor Name, Reference Site, Vendor Ledger, Trade Group. System Date will be populated in the Invoice Date.

  25. You need to put in the Document No., Document Date (must be system date or greater than the system date) and the Purchase Ledger.

  26. Click on the Generate button.

  27. You will get a message - "Invoice No. <PI No.> successfully generated." 

 Edit GRC

Prerequisites

  1. The users' role must have access to the Edit app operation in the Receipt feature in Procurement - Operation - Goods In/Out through Roles in Ginesys Web - Admin - Security.

  2. Goods Receive Challan must be created and neither Released nor invoiced.

Step-by-step guide

The steps are as follows:

  1. Go to Ginesys Web > Procurement > Operation > Goods In / Out > Receipt.

  2. Goods Receive Challan Module will open.


  3. List of already created GRC will appear.

  4. Select the one GRC you want to edit.

  5. You can use Filter to search particular GRC(s). You will get a default filter that searches the GRC created in last 7 days. You can remove or alter this filter. 

    Note: If you select multiple GRC, you will get the Edit option disabled. You cannot edit multiple GRC at a time.

  6. Go to Action > Edit.

  7. Edit Goods Receive Challan window will open.

  8. All the details will be populated.

  9. Modification of vendor details in GRC-Adhoc:

    1. When you will try to change Vendor Name, You will get a alert message - "Modification of Vendor name will reset GRC Type, Stock point, Trade Group, Term, Agent, Logistics applicability and Rate of all items, as per setting of new vendor selected. Please confirm." 

    2. Either click on OK if you want to proceed or click on Cancel if you do not want to edit Vendor. 

    3. If the Item Charge is not calculated previously, after clicking on the OK button you will get a message - "Tax Region is not defined for Vendor. Item level tax charge would not be calculated. Do you want to proceed?" 

    4. If you click on Yes, the charge will be calculated and the newly selected Vendor Name and all the related details will be populated. 

  10. Modification of vendor details GRC Against Order:

    1. When you will try to change Vendor Name, an alert message appears - "Some of the item(s), set(s) selected are against Purchase Orders of the existing Vendor. Kindly remove such items to modify vendor name." 

    2. If you want to change the Vendor Name, at first you need to delete the items or set against Purchase Order.

  11. You can Add new Item and Item Set in the GRC. 

  12. You can Delete Items from GRC in Edit Mode.

  13. Click on the Save button to save the modified GRC.

Note: GRC can be deleted in the Edit mode. You will get the Delete Icon at the top right corner of the window (4th icon from the right).

 Delete GRC

Prerequisites

  1. The users' role must have access to the Delete app operation in the Receipt feature in Procurement - Operation - Goods In/Out through Roles in Ginesys Web - Admin - Security.

  2. Goods Receive Challan must be created and not Released.

Step-by-step guide

The steps are as follows:

  1. Go to Ginesys Web > Procurement > Operation > Goods In / Out > Receipt.

  2. Goods Receive Challan Module will open.

  3. List of already created GRC will appear.

  4. Select the one or more than one GRC you want to delete.

  5. Go to Acton > Delete. 


  6. You will get a message - "Document once deleted cannot be retrieved. Do you want to delete this document?"

  7. If you click on Yes, you will get a confirmation message "<GRC No:> - Successfully deleted"
 Release GRC

Prerequisites

  1. The users' role must have access to the Release app operation in the Receipt feature in Procurement - Operation - Goods In/Out through Roles in Ginesys Web - Admin - Security.

  2. Goods Receive Challan must be created and not Released.

Step-by-step guide

The steps are as follows:

  1. Go to Ginesys Web > Procurement > Operation > Goods In / Out > Receipt.

  2. Goods Receive Challan Module will open.


  3. List of already created GRC will appear.

  4. Select the one or more than one GRC you want to release.

  5. Go to Action > Release. 


  6. You will get a message - "Document(s) once released cannot be modified. Do you want to proceed?". 

    Behavior of Release operation depending on site type

    Note:

    • GRC for Organization Sites are auto-released. In case a user tries to Release a GRC for Organization site, the following message is seen - 

                Receipt No. <GRC No.> : Release operation is not applicable to <Name of Organization Site> 

    • GRC for Managed Sites have to be released.

  7. If you click on Yes, the GRC will be released.

 Revert GRC

Prerequisites

  1. The users' role must have access to the Revert app operation in the Receipt feature in Procurement - Operation - Goods In/Out through Roles in Ginesys Web - Admin - Security.

  2. Goods Receive Challan must be created and Released.

Step-by-step guide

The steps are as follows:

  1. Go to Ginesys Web > Procurement > Operation > Goods In / Out > Receipt.

  2. Goods Receive Challan Module will open.

  3. List of already created GRC will appear.

  4. Select the one or more than one GRC you want to revert.

  5. Go to Action > Revert. 

  6. You will get an alert message "Selected documents will not be un-posted, and stock postings done at store will also be reverted. Do you want to proceed?"

    Behavior of Revert operation depending on site type

    Note:

    • GRC for Organization Sites are auto-reverted. In case a user tries to Revert a GRC for Organization site, the following message is seen - 

                Receipt No. <GRC No.> : Revert operation is not applicable to <Name of Organization Site> 

    • GRC for Managed Sites have to be reverted.
  7. If you click on Yes, the GRC will be reverted.

  8. You will get a message - "Receipt No: <GRC No.> Reverted Successfully."
 Print Barcode

Prerequisites

  1. The users' role must have access to the Print Barcode app operation in the Receipt feature in Procurement - Operation - Goods In/Out through Roles in Ginesys Web - Admin - Security.

  2. Printer must be connected to the device.

Step-by-step guide

The steps are as follows:

  1. Go to Ginesys Web > Procurement > Operation > Goods In / Out > Receipt.

  2. Goods Receive Challan Module will open.

  3. List of already created GRC will appear.

  4. Select the one or more than one GRC you want to print.

  5. Go to Action > Print Barcode. 


  6. Print Barcode window will open.

  7. Select Printer from the drop down list.

  8. Select the Type of the Printer. 

  9. Put in the Config Name.

  10. Select the Print Quantity.

  11. Click on the Print button.

  12. The Barcode of the selected GRC items will be printed in the selected printer.


Last receipt date of an item will be available from version 12.4.4 onwards.

 Print GRC

Prerequisites

  1. The users' role must have access to the Print app operation in the Receipt feature in Procurement - Operation - Goods In/Out through Roles in Ginesys Web - Admin - Security.

  2. Printer must be connected to the device.

Step-by-step guide

The steps are as follows:

  1. Go to Ginesys Web > Procurement > Operation > Goods In / Out > Receipt.

  2. Goods Receive Challan Module will open.

  3. List of already created GRC will appear.

  4. Select the one or more than one GRC you want to print.

  5. Go to Action > Print.


  6. The GRC will be printed.

GRC for Local Procurement