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Adding, Editing & Deleting an Article in the Article Master

Owned by Deepankana Roy (Unlicensed)
Last updated: Mar 19, 2024 by Aparajita Basu Roy
3 min read

The Article feature is available in Ginesys Web - Inventory - Product Definition - Item Hierarchy - Article. This article describes how to add, edit and delete an article in the Article Master.


Prerequisites

  1. The users' role must have access to the Add app operation in the Article feature in Inventory - Product Definition - Item Hierarchy through Roles in Ginesys Web - Admin - Security.

Step-by-step guide

The steps are as follows:

  1. Go to Ginesys Web - Inventory - Product Definition -  Item Hierarchy - Article. The Article Creation module opens.


  2. Click on the Add button. The Add Article window opens.



  3. Fill in the details in the Article Information section:

    1. Name (This is a mandatory field)

    2. Department (This is a mandatory field)



  4. Fill in the details in the Standard Price section:

    1. Cost

    2. WSP

    3. RSP

    4. RSP From and To (These are mandatory fields)



  5. Fill in the details in the Others section:

    1. Vendor Name

    2. Tax Group (This are mandatory fields)

    3. Margin Rule Name

    4. UOM (Unit of Measurement)


  6. Fill in the attributes details and description of the article in the Attributes section.



  7. Fill in the category details and description of the article in the Categories section. If you want certain category / categories to be mandatory, then select the Mandatory checkbox against the required category.


  8. Once done, click on Save. 


  9. Record saved successfully. - message will be displayed.













Prerequisites

  1. The users' role must have access to the Edit app operation in the Article feature in Inventory - Product Definition - Item Hierarchy through Roles in Ginesys Web - Admin - Security.

Steps

  1. Select an article and click on the Edit option (from the Actions menu) or double click on the record. The Edit Article window opens.

  2. This window is similar to the Add Article window. Follow the steps provided above to edit articles.

  3. You can also make an article extinct by selecting  the This record is extinct option.

  4. Once done, click on the Save button.




Prerequisites

  1. The users' role must have access to the Delete app operation in the Article feature in Inventory - Product Definition - Item Hierarchy through Roles in Ginesys Web - Admin - Security.

Steps

  1. Select an article and click on the Delete option (from the Actions menu). 

  2. A confirmation window will appear with the message - Document once deleted cannot be retrieved. Are you sure you want to delete this transaction? If you want to proceed, click Yes, or else click No.

  3. If you select Yes, then a message - The item : <item name> is deleted successfully. - will be displayed. Click OK.

  4. If you select No, then you will be directed back to the Article Creation module.




Group hierarchy can be modified after Article creation in Bulk

Group Hierarchy can be modified after Article Creation in Bulk. User can open the Article in Edit mode and modify Department Name and according to that the Section and Division will be re-populated. After saving the entry Group Hierarchy will be automatically modified. Similarly if you try to modify any other group (i.e. Section or Division), it cannot be done as those are auto populated fields and manual entry is disabled there.


Case Study

                                                   Article 1                                 Article 2

                                                =========                            ==========

Division -                                  Gents                                     Ladies  

Section -                                   Upper                                     Tops

Department -                            T-shirts                                  Short top 

Article 1 can be identified as Gents - Upper - T-shirts and  Article 2  can be expressed as Ladies - Tops - Short top. Both have been created by Excel import. 

Now, the user can if he wants - open any of the articles individually and modify the Department (T-shirts / Short top) to some thing else and accordingly the respective Sections (i.e. Upper and Tops) will change to some other value and correspondingly the Division name (i.e. Gents and Ladies) would change.

However, the user cannot change Section or Division in the same.



To go back to the main page click on Managing Item Hierarchy in Ginesys