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Adding, Editing, Deleting & Printing Incoming LR in Ginesys Web

Owned by Aparajita Basu Roy
Last updated: Jun 22, 2022 by Subhasree Banerjee (Unlicensed)
5 min read

When the supplier books the goods transfer with the transporter, the transporter provides the Logistic Receipt / Lorry Receipt containing the shipment information. How To: Manage Incoming LR describes how to manage LR document in Ginesys HO. 

When the supplier books the goods transfer with the transporter, the transporter provides the Logistic Receipt / Lorry Receipt containing the shipment information. The supplier further transfers that LR to you to receive the goods. The transporter will provide the goods on providing the logistic receipt only. Once you receive the logistic receipt from the supplier with the invoice as couriered to you, you would have to create a logistic receipt in the system so that you can tag the LR with the Goods Receive Challan you will be doing. Similarly, in case of sales return, you would receive the LR copy from the customer in case he is returning the goods to receive them from the transporter.

 Add LR

Prerequisites 

  1. The users' role must have access to the Add app operation in the LR feature in Inventory - Logistics - Incoming - LR module through Roles in Ginesys Web - Admin - Security.

Step-by-step guide

The process is divided in the following steps:

  1. Go to Inventory > Logistic > Incoming > LR.

  2. Add - Incoming Logistics window will open with the following sections - General, Transport Information, Charge Information and Others.
  3. The General section displays the following fields - 
    1. Owner site
    2. Entry No.(System Generated)
    3. Date
    4. Type
    5. Consignor (Optional incase of Type = Sales Return)
    6. Site (Applicable and mandatory only if Type = Sales Return)
    7. Transporter
    8. LR Document No.
    9. Date
    10. Station From
    11. Station To
    12. Mode
    13. LR Quantity
    14. Unit
    15. To Pay
  4. Optional Fields:
    • Invoice No.
    • Date
    • Remarks
    • Vehicle No.
    • Policy No.
    • Declared Amount
    • Others
    • Additional Information:
    • If 'To Pay' is set to 'YES', then
      • Either Charged Weight & Rate has to be provided 
        • Or , Other Charges has to be provided.
      • Total Amount cannot be zero.
    • If 'To Pay' is set to 'NO'
      • All these fields to get disabled
  5. Document Information:
    1. Entry No.: It will be generated automatically after saving the LR.
    2. Date: The System Date will be populated in this field.
    3. Select the Type of LR from the drop down list.
    4. Fill all others fields like Consignor, Transporter, Remarks etc.
    5. If you click on Online LR Barcode Printing, then the LR barcode will print automatically.
  6. Other Information: 
    1. Select the Mode like Road, Water or Air. 
    2. Select Destination and Source Station from the lookup window. 
    3. Select the Vehicle No., Policy No.
  7. Quantity Detail:   
    1. Put in the LR Qty and Unit of LR.
  8. Charge Information:
    1. Select To Pay - ether Yes or No.
    2. Put in the Actual Wt, Charged Wt, Rate etc. (Wt. stands for weight)
    3. The Total Amount will be calculated and populated. 
  9. Permit Detail:
    1. Select the Permit No. from the lookup window and put in the Remark. 
  10. You will get the Get Entry Details, Received Details, Bales Summary, Issue / Cancellation Details in the respective tabs.  
  11. Click on the Save Icon () to save the LR document. 
 Edit LR

Prerequisites

  1. The users' role must have access to the Modify app operation in the LR feature in Inventory - Logistics - Incoming - LR module through Roles in Ginesys Web - Admin - Security.
  2. LR must not be Received.

Step-by-step guide

The process is divided in the following steps:

  1. Go to Inventory > Logistic > Incoming > LR.
  2. Incoming - LR window will open.
  3. Select the Entry No. from the lookup window. 
  4. All the details will be populated.
  5. You cannot add or edit item in the Edit Mode. 
  6. Edit others details as per requirement.
  7. Click on the Save Icon () to save the modified LR document. 
 Delete LR

Prerequisites

  1. The users' role must have access to the Delete app operation in the LR feature in Inventory - Logistics - Incoming - LR module through Roles in Ginesys Web - Admin - Security.
  2. LR must not be Received.

Step-by-step guide

The process is divided in the following steps:

  1. Go to Inventory > Logistic > Incoming > LR.
  2. Incoming - LR window will open.
  3. Select the Entry No. from the lookup window. 
  4. All the details will be populated.
  5. Click on the Delete Icon () to delete the LR.
 Print - Incoming LR

Prerequisites

  1. The users' role must have access to the Print app operation in the LR feature in Inventory - Logistics - Incoming - LR module through Roles in Ginesys Web - Admin - Security.
  2. LR must not be Received.

Step-by-step guide

The process is divided in the following steps:

  1. Go to Inventory > Logistic > Incoming > LR.
  2. Incoming - LR window will open.
  3. Select the Entry No. from the lookup window. 
  4. All the details will be populated.
  5. Click on the Print Preference.
  6. A window will be opened. Here Document will be seen and next select the printer option to print the Incoming LR.
 Print Barcode - Incoming LR

Prerequisites

  1. The users' role must have access to the Print app operation in the LR feature in Inventory - Logistics - Incoming - LR module through Roles in Ginesys Web - Admin - Security.
  2. LR must not be Received.

Step-by-step guide

The process is divided in the following steps:

  1. Go to Inventory > Logistic > Incoming > LR.
  2. Incoming - LR window will open.
  3. Select the Entry No. from the lookup window. 
  4. Click on the Action Button beside Add button and select Print LR Barcode option.
  5. A popup window will be opened.
  6. From the Select Printer section a LOV of printers will be shown and the preferable printer option has to be selected.
  7. Click on the type option and choose Standard or Custom.
  8. Config name has to be chosen as config file of printer which will be provided by Printer company.
  9. Then the print quantity has to be chosen .
  10. Click on the Print button to print the Barcode of Incoming LR.
 Workbench - Incoming LR

Prerequisites

  1. The users' role must have access to the LR Workbench feature in Inventory module by providing the level 4 Role Privilege to it in Admin – Security Settings – Role Privileges.

Step-by-step guide

The process is divided in the following steps:

  1. Go to Inventory > Logistic > Incoming > LR .
  2. Incoming - LR window will open.
  3. Go to Action and select LR Workbench option. LR Workbench window will open.
  4. You will get two tabs - Workbench and Bulk Entry.
    1. Workbench:

      1. Search Criteria: 
        1. You will get various search criteria like - Entry Date Range, LR Doc. No., Owner Site, Status, Type etc.
        2. Put in the criteria as per your requirement. 
        3. Click on the Search button.
        4. You will get the LR(s) in the Available LR section according to the provided search criteria.
      2. Available LR: 
        1. Searched LR will be populated with the details like - LR Entry Date, LR Doc. No., LR Doc. Date, Invoice No., Invoice Date, LR Qty. etc.
      3. Select one LR and click on the View LR button. You will get details of the selected LR. 

      4. Select the LR and click on the Issue LR button. 

        Note: If you select issued LR, then you will get the Issue LR button disabled. 

      5. Select the LR and click on the Gate Entry button. You can create Gate Entry through the selected LR. 
      6. If you want to cancel the LR, then select the LR and click on the Cancel LR button. 
    2. Bulk Entry:

      1. Search Operation: You can select either Issue or Receive or Partial Receive option to populate that particular type of LR. 

      2. Searched LR: Searched LR will be populated with the details like - LR Entry Date, LR Doc. No., LR Doc. Date, Invoice No., Invoice Date, LR Qty. etc. as per searched criteria. 
      3. Select one LR and click on the View LR button. You will get details of the selected LR.
      4. Select the LRs through which you are going to create Gate Entry. 

      5. If you click on the Proceed button, you will get a window to create Gate Entry.

      6. A bulk quantity Gate Entry will be generated at a time.