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Adding, Editing, Deleting & Printing Gate Entry in Ginesys Web

Owned by Deepankana Roy (Unlicensed)
Last updated: Jun 22, 2022 by Subhasree Banerjee (Unlicensed)
3 min read

Once the finished goods arrive to the buyer with the logistic note, the buyer records the finished goods received from the supplier at the gate. Here the Gate Entry requires. Details of the goods sent by the supplier along with logistic note get updated in the gate entry. Before entering the procured goods into the entry document, the Gate Entry is prepared to check and tag the logistic note. Further, when you are preparing an entry document, the Gate Entry will be tagged. The logistic note earlier tagged with the gate entry will be tagged automatically in the entry document.

This article describes the process of manage Gate Entry document in Ginesys Web.

 Add Gate Entry

Prerequisites

  1. The users' role must have access to the Gate Entry feature by enabling Add app operation for the feature in Admin - Security - User - Role through Inventory - Logistic - Incoming - Gate Entry.

Step-by-step guide

The process is divided in the following steps:

  1. Go to Ginesys Web > Inventory > Logistic > Incoming > Gate Entry.
  2. Incoming - Gate Entry module will open.
  3. List of previously created Gate Entry will open.
  4. Click on Add button.
  5. Add Gate Entry window opens.
  6. You will get group of icons at the top right corner of the window.
    1. The icons name from left to right are - Expand All, Collapse All, Print Document Report, Attachments, Clear Form and Open Side Panel.
      1. Expand All: Clicking on this icon, all the sections will be Expand if they are collapsed.
      2. Collapse All: Clicking on this icon, all the sections will be Closed if they are expanded.
      3. Print Document Report: Clicking on the Down Arrow beside this icon, you will get Print Preference option with already created Report File Template. This option is used to print document.
      4. Attachments: You can Upload some required documents from this option.
      5. Clear Form: Clicking on this icon, you can Clear all the data already entered. 
      6. Open Side Panel: Clicking on this, you will get the details of the current Gate Entry.
  7. You will get three sections - General, Receive Details and User Defined Field.
  8. General:
    1. Gate Entry No.: This will be created automatically after saving the document. 
    2. Date: System Date will be populated in the Date field. You can change the date as per your requirement. 
    3. Type: Select the gate entry type from the drop down list. 
    4. Select the Consignor, Document No., LR Entry No. etc.
  9. Received Detail:
    1. Gate entry, tagged to the selected document (GRC, Sales Return etc.), will be populated in the Received Details section. 
  10. Put in the User Defined Fields.
  11. Click on the Save button to save the Gate Entry document. 
 Edit Gate Entry

Prerequisites

  1. The users' role must have access to the Gate Entry feature by enabling Edit app operation for the feature in Admin - Security - User - Role through Inventory - Logistic - Incoming - Gate Entry.
  2. Gate Entry must be created. 

Step-by-step guide

The process is divided in the following steps:

  1. Go to Inventory > Logistic > Incoming > Gate Entry.

  2. Incoming - Gate Entry window will open.
  3. Select the Gate Entry No. from the lookup window.
  4. All others details will be populated.
  5. You cannot modify Received Details.
  6. Edit all others documents as per your requirement.
  7. Click on the Save Icon () to save the modified Gate Entry document. 
 Delete Gate Entry

Prerequisites

  1. The users' role must have access to the Gate Entry feature by enabling Delete app operation for the feature in Admin - Security - User - Role through Inventory - Logistic - Incoming - Gate Entry.
  2. Gate Entry must be created. 

Step-by-step guide

The process is divided in the following steps:

  1. Go to Inventory > Logistic > Incoming > Gate Entry.
  2. Incoming - Gate Entry window will open.
  3. Select the Gate Entry No. from the lookup window.
  4. All others details will be populated.
  5. Click on the Delete Icon () to delete the Gate Entry.
 Print

Prerequisites

  1. The users' role must have access to the Gate Entry feature by enabling Print app operation for the feature in Admin - Security - User - Role through Inventory - Logistic - Incoming - Gate Entry.
  2. Gate Entry must be created.  
  3. Printer must be connected to the device.

Step-by-step guide

The steps are as follows:

  1. Go to Ginesys Web > Inventory > Logistic > Incoming > Gate Entry.
  2. Gate Entry module will open. 
  3. Previously created Gate Entry will be listed.
  4. Select the Gate Entry you want to edit.
  5. You can use Filter to search particular Gate Entry(s).
  6. Go to Action > Print. 
  7. You will get previously created template.
  8. Click on the required template to print.
  9. A new window will open.

  10. Click on the Print to print the Planning Master.