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Defining the GST Identification Number (GSTIN)

Owned by
Aparajita Basu Roy
Last updated: Feb 29, 2024
3 min read

GST Identification Number or the GSTIN is the unique identification number given by the Government of India to each industrial unit of the company (mapped to Organization Unit in Ginesys) based on the State to which they belong. 

Prerequisites

  1. The user's role must have the Add application operation enabled for the GST Identification Number (GSTIN) feature in Admin - Organization -Manage through Roles in Ginesys Web - Admin - Security.

  2. The user should have applied for and obtained the  GST Identification Number (GSTIN) from the Government of India for each of its Organization Units.

Step-by-step guide

The Add button in the GST Identification Number grid view allows the inclusion of GSTIN for each Organization Unit (OU) as and when required. On clicking the button, the Add GST Identification Number (GSTIN) window opens up to include all relevant details of the GST Identification Number. The new record can then be saved and reflected in the master.


Field 

Description

Field 

Description

General - All are mandatory fields   

Organization Unit (Mandatory Field)

The Organization Unit for which the GSTIN is being defined. It is unique for each entity.

GSTIN No. (Mandatory Field)

This is a 15 digit unique number and must be specified here in the exact format received from the Government.

  • Every taxpayer has been assigned a state-wise PAN-based Goods and Services Taxpayer Identification Number (GSTIN), which is 15 digits long. 

  • The first two digits of GSTIN represent the state code according to Indian Census 2011. Each state has a unique two digit code like “27” for Maharashtra and “10” for Bihar. 

  • The next ten digits of GSTIN are the PAN number of the taxpayer. 

  • The 13th digit indicates the number of registrations an entity has within a state for the same PAN. It is an alpha-numeric number (first 1-9 and then A-Z) and is assigned on the basis of number of registrations a legal entity (having the same PAN) has within one state. For example, if a legal entity has single or one registration only within a state then it is assigned the number “1” as 13th digit of the GSTIN. If the same legal entity gets another or second registration for a second business vertical within the same state, then the 13th digit of GSTIN assigned to this entity becomes “2”. Similarly, if an entity has 11 registrations in the same state then it is assigned letter “B” in the 13th place. This way up to 35 business verticals of any legal entity can be registered within a state using this system. 

  • The fourteenth digit currently has no use and therefore is “Z” by default. 

  • The last digit is a check code which is used for detection of errors.

Registration Date (Mandatory Field)

This is the date on which the organization unit was provided the GSTIN.

State

This is a display field which is auto selected  when the GSTIN is provided.

E-Invoice Applicable (Mandatory Field)

The default value of this field is "NO".You can also change it from the drop down list.

PPOB( Principal Place of Business )

It is the main place of business in a state. It is only used in reports.

Separate Input and Output ledgers for each of Integrated GST (IGST), Central GST (CGST), State/Union Territories GST (SGST/UTGST) and Compensation Cess need to be created in Admin - Finance - Ledgers / Finance - Ledgers and tagged over here for clarity in calculations .





Prerequisites

  1. The user's role must have the Modify application operation enabled for the GST Identification Number (GSTIN) feature in Admin - Organization - Manage through Roles in Ginesys Web - Admin - Security.

  2. The GST Identification Number (GSTIN) from the Government of India for each of its Organization Units must already be recorded in the system.

Step-by-step guide

The Action menu > Edit option in the GST Identification Number grid view allows the inclusion of GSTIN for each Organization Unit (OU) as and when required. On clicking the button, the Edit GST Identification Number (GSTIN) window opens up to edit all relevant details of the GST Identification Number. The new record can then be saved and reflected in the master.





To go back to the main page click on Managing the GSTIN Master