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Enabling Audit trail (post 12.17.2)

Owned by Aparajita Basu Roy
Last updated: Mar 06, 2024
4 min read

An Audit Trail serves as a foundational tool for retracing the entire sequence of events back to its origin, typically starting from the initial creation of the record. The accessing of such data necessitates enabling audit tracking for the respective module. Conversely, users may opt not to collect further data for a specific enabled module, in which case, audit tracking for that module should be disabled. This article delineates the process for Enabling or Disabling audit tracking within the Audit Trail module.

Log for Enable/Disable is already captured in the Audit Config module.

The Enable / Disable Audit tracking form has been largely kept the same in look and feel. After the 12.17.2 update, the Enabling of Audit Trail has undergone only two changes -

Auto Tracking Enabled

  • The system can now automatically enable audit tracking for modules that are part of the Books of Accounts as provided in the FAQ.

  • Users are no longer allowed to disable tracking for these modules.

Important - Auto Tracking Enablement

It's recommended to update the CIN (Corporate Identification Number) in the Organization Unit master before updating the release patch. This will facilitate the system in auto-enabling modules for audit tracking. Otherwise, users must manually enable audit tracking after the release update.

A new column has been added to the Enable Audit form

A new column has been added to the Audit Trail >>Enable/Disable form to show if the Audit Trail is mandatory or not.

Impact of marking modules as Mandatory:

Once the Audit Trail is enabled for such modules (either manually or by the Auto update), the user will not be able to Disable or purge the data for these modules.

Pre-requisites

  1. The users' role must have access to the Enable/Disable feature in Admin - Utility - Audit Trail  through Roles in Ginesys Web - Admin - Security.

  2. Modules must be Enabled to perform Disabled operation and vice versa.

Step-by-step guide

The process is divided in the following steps:

  1. Go to Ginesys Web > Utility > Audit Trail > Enable/Disable.

    Fig.1

  2. Audit Trail Enable / Disable window will open.

    Audit trail new enable-20240301-110400.PNG
    Fig. 2

    1. List is displayed with Modules, Area, Status, Status Details, and Mandatory Audit. You can search any module through the Search button.

    2. The Status of the module will be either Enabled or Disabled.

    3. You need to select the checkbox beside the module you want to enable or disable.

  3. If the Mandatory Audit column shows a Yes against any module, it cannot be disabled as shown in the following picture.

  4. After completing the enable or disable process, on clicking -

    1. Enable- The audit tracking on the selected modules get enabled and the following message is displayed - Module(s) enabled successfully.

    2. Disable - The audit tracking on the selected modules get enabled and the following message is displayed - Module(s) disabled successfully.

To know more about this exciting and essential feature of Ginesys ERP follow the links below -

https://ginesys.atlassian.net/wiki/spaces/PUB/pages/4279402667

https://ginesys.atlassian.net/wiki/spaces/PUB/pages/4281401365

https://ginesys.atlassian.net/wiki/spaces/PUB/pages/4109336647