Release Note 12.13.0 - 2.13.0

Release Date

15 February 2023

HO Version

12.13.0

POS Version

2.13.0

Web Database Compatibility Version

1.18

Features & Enhancements

02

Bug Fixes

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Navigation

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GIN-1651

Ginesys One is now Batch and Serial Managed

Module:

• Ginesys ERP

• Ginesys POS

• OMS integration (Gin | BT)

Ginesys ERP Transactions and OMS integration (Gin | BT)

Impacted Inward Transactions

• Opening Stock

• Miscellaneous Entry - Receive

• Stock Audit - Entry

• Conversion - Bundle Receive

• Conversion - Production

• GRC

• Purchase Invoice

• Purchase DN/CN

• Sales Return

• Transfer In

• WIP material transaction (Return/Wastage)

• Job Receipt

• WIP Clearance

Impacted Outward Transactions

• Stock Point Transfer

• Miscellaneous Entry - Issue

• Conversion - Bundle Issue

• Conversion - Consumption

• GRT

• Purchase Return

• Delivery Challan (ad hoc, against order, against reservation)

• Sales Invoice

• Transfer Out

• Sales DN/CN

• Site Stock Transfer

• Retail Sale (Store + E-commerce)

• WIP material transaction (Issue)

Impacted WMS Transactions

• Put Away (Web + App)

• Take Away (Web + App)

• Bin Adjustment (Web)

• Bin Count (App)

• Reservation (Web)

• Picklist (Web)

• Confirm Picklist (Web + App)

GINESYS POS ENHANCEMENTS

• Promotion assortment resolution

• Bill Hold/Recall operation

• Delivery slip creation

• Recall delivery slip at Collection Centre

• RETURN/SALE toggle is now only allowed when Batch is available for the batch applicable item

• Weighing machine handling: Users now can use the weighing scale separator also in the concatenated barcode.  

• Global Return Against Bill (Global) - The system shall auto download the respective batch from other stores items, to process further

• Pending POS order delivery

• Quantity field & Edit Qty. button remains disabled in the 'Change Price & Quantity' window, for serial managed item

POS Back Office Transactions

• Receive Item from POS Goods Receive Advice

• Goods Receive

• Cancel Item from POS Goods Return Advice

• Packet

• Goods Return

• Stock Point Transfer

• Audit Plan: Cycle Count

• Audit Journal: While stock posting, system shall now consider the available 'system/suspense-batch' also

• Purchase

• Purchase

• Item Price Management

• Barcode Printing

Enhancement Summary:

Ginesys has implemented the Batch concept in the ERP, along with the Ginesys POS. All the applicable transactions (both inward & outward) are now compatible to capture batch information. ERP to POS data sync and vice-versa is also now capable of exchanging batch information.

COMMON ENHANCEMENTS

• Marking/selection of Batch/serial is mandatory in all transactions (inward/outward)

• Provision has been given in the system to scan batch/serial in all the affected transactions

• All other item population method like import barcode, select item etc are also batch/serial compatible

• Excel import utility is also batch/serial compatible

• Batch separator has been introduced at company level to enable the use of concatenated barcode

• Scan Item operation is now compatible to support the concatenated barcode, which is a special barcode consisting both item & 'Batch/Serial' number

• New numbering scheme for batch/serial is introduced, to generate auto Batch/Serial numbers

• Negative stock check shall be done on the basis of item & batch/Serial combination for applicable item(s)

• Batch/Serial related parameters are now available in the default Control File, for barcode printing.
  
  
  

MASTER & CONFIGURATION RELATED ENHANCEMENTS

• Defining of LOT applicability and tagging of numbering scheme could be done at an Item group level (Department)

• Defining of batch applicability can now be done at an Item level

• Price List now include option to define exception at batch level

• Price Control now include option to define Item wise - batch wise pricing for multiple site

• Promotion Assortment, Salesman Incentive Assortment and BIN Assortment can now be defined at batch level

• Bulk creation of Batch is now possible via Data Import. Later Batches creates in bulk, can be used in transactions
  
  
  

ADVANTAGES OF MANAGING BATCH

• Batch allows entity to store expiry information which enables expiry management

• Batch/Serial allows entities to store manufacturing date which allows entity to manage product ageing

• Batch/Serial allows to store pricing information for the product, based on which entity can ensure min margin% at multi pricing level for a single product

• Batch/Serial empowers entity to manage promotion and discount on a single product with multiple criterias of pricing, ageing and expiry

• Serial enables entity to track every unit of the product throughout  the supply chain life cycle

• COGS would get calculated item-batch/serial wise

THUMB RULE FOR IMPLEMENTATION

• Once configuration is done at item level for batch/serial applicability and any transaction takes place then, master cannot be modified

• Manufacturing date could be managed for both batch/serial items

• Expiry management is applicable only for Batch items

• Negative stock method will always be STOP for serial managed items

• Duplicate serial is not allowed for an item

• On enable, batch/serial becomes mandatory for every stock impacting transactions

• Orders do not have batch/serial implication

• Scanning of batch/serial number is allowed in all the affected transactions

• Batch/Serial numbering could be managed via scheme document tagging at an item group level (optional)

• GST rate calculation would consider RSP of batch/serial, if applicable

• In order to use batch/serial functionality, user need to add new item in Ginesys as batch/serial enabled (Migration in current Icode is not possible)

• User can import batch/serial via excel for Opening entries

• Pricing if enabled at batch/serial level, system will henceforth not consider pricing defined at item level

• Reservation could be done based on first expiry first out as set in site master

• Delivery of expired items could be handled via configuration at user profile level

• Batch/Serial is applicable for POS as well as OMS integration

• COGS calculation will be done for an item - batch/serial wise

• Item Set would contain only similar inventory managed items

• For integrated WMS applicable transactions with OMS partner (Browntape), Batch impact is tightly incorporated

• For non-WMS transactions, stock movement shall happen with new ‘System Batch’, if original document contains incorrect or NULL Batch

EXCEPTIONS TO THE THUMB RULE

• Orders (Purchase Order, Sales Order, Job Order & POS Order) doesn’t has any batch impact

• Only GRT Advice may have batch/serial wise items

• Audit Plan for both HO and POS are not batch applicable

• Items with multiple inventory management mode are not allowed in a particular Item set

• Sale of batch applicable ‘Expired Item' is restricted at Ginesys POS

• ‘Expired item’ will not be considered while reservation process

• Reservation will be done at item and Item batch level, but not at serial level. Serial will get tagged during picklist confirmation

• In Excel Import we do not have negative stock checking

• User could delete entries and stock may turn negative and duplicate

• Negative stock is not applicable for “System Batch/Serial” ; “System batch/serial number” is not allowed for scanning

• If LOT is applicable for the item group then the numbering scheme turns mandatory and users cannot input manual batch numbers. (Lot is not applicable for serial items)

• For “System Batch/Serial”, item level pricing will be considered

Read FAQs on Batch/Serial Feature to know more

2

A new installation kit for Ginesys Reports version 2019.6.0 has been released

Module:

Ginesys Web  Reports

Enhancement Summary:

A new installation kit for GinesysReportKit_2019.6.0_Compatible GINESYS 12.13.0 has been released. Some new features have been released with this new kit.

To download the installation kit for Ginesys Web Reports version 2019.6.0 click here .

3

107453

Report Enhancement made for Batch/Serial feature

Module:

Ginesys Web  Reports > Inventory > Status > Stock Expiry

Enhancement Summary:

Enhancement in reports with relation to  Batch/Serial  feature  : Reports in Ginesys already incorporated all the functional changes related in Batch / Serial. This impact is given in all documents as well as the Register report of HO and POS where it is relevant with respect to this new functional feature of Batch/Serial. There are certain new reports also introduced along with one new cube.

107453:

1. A new report has been introduced with the name #Stock Validity (Expiry) Analysis#
   Report Description : This Report will display expiry analysis of stock. This Report will consider items which are expiry managed only and Stock details would be shown based on  report run time.

   
   
   

   
   
   

   
   
   

2. A new report has been introduced with the name #Stock Validity (Expiry) Ageing Analysis#
   Report Description : This Report will display near expiry ageing of stock based on the user selected slab. Users can opt to see Expired items as well. This Report will consider items which are batch enabled only and Stock details would be shown based on  report run time.

   
   
   

107443 :

'A New cube has been introduced with the name 'Stock Book Summary Batch'

This new cube will be available under 'Inventory' Module and this cube has Batch wise stock information. We have also introduced a new report based on this Cube. The New Report is available in the following location -

Module:

Inventory > Status > Stock Book > #Item wise Qty & Amount (Batch-Serial)#

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107443