Release Notes 11.130.8

32874 Reference Document No. made compatible with GST Numbering Rules

Module:

Procurement - Invoicing - Purchase Invoice
Procurement - Invoicing - Consignment Invoice
Procurement - Invoicing - Purchase Return
Procurement - Invoicing - Service Invoice (Adhoc)
Procurement - Invoicing - Service Invoice (Against Document)
Procurement - Invoicing - Service Liability Workbench
Sales and Distribution - Outright - Sales Return

Enhancement Summary:

Reference No. field is an important information which needs to be captured properly as it contains counter party's invoice/debit note/credit note number. It is used to file GST returns in GSTN portal. Previously, there was no validation of reference no. / document no. being entered in the aforementioned transactions with respect to GST. This resulted to errors while filing returns in GSTN portal. So we have now accomodated the following GST numbering rules:

• Cannot be more than 16 characters
• Should only contain aplhabets, numbers, hypens ( - ) and frontslashes ( / )
  
  

Business Cases:

1. For document modification of transactions done before GST Regime:
   System will not restrict this type of operation as GST charges are not applied in the transactions, so modification won't be restricted.
   
   
2. For documents which were prepared with GST charges & already posted but inapproriate document no. provided:
   System will not do anything in such case. User will have to manually unpost the transaction and change the document number.
   
   
3. For document modification of transactions already done after GST Regime but inapproriate document no. provided:
   System will restrict the user while saving the transaction as document no. should be proper with GST charges.
   
   
4. For businesses out of India using Ginesys:
   This validation won't be applicable for you as this validation will only get applied when connected site's GSTIN is provided. If GSTIN is not set (will not be set for businesses out of India), this validation won't restrict the user.
   
   

32874 Easy filter option added for filtering orders with Reverse Charge in Service Liability Workbench

Module:

Procurement - Invoicing - Service Liability Workbench

Enhancement Summary:

Using this workbench, service invoices can be created for multiple orders/vendors at one go. But one operational problem which everyone was facing is that when any order with reverse GST charge and orders without reverse GST charge were selected together, the user was not allowed to proceed. Now standing at this stage, it was very difficult for the user to understand which row/order/service needs to be unchecked, there could be multiple as well.

To cater this operational problem, we have introduced a new filter option: "Show orders with reverse GST charges". By default it will be set as No.

• If "No" is selected: Only those orders will be shown which doesn't have reverse GST charges added to it.
• If "Yes" is selected: Only those orders will be shown which has reverse GST charges added to it.
  
  

32413 GST Ledger change in transaction has now been allowed for the procurement modules

Module:

Procurement - Invoicing - Purchase Invoice
Procurement - Invoicing - Consignment Invoice
Procurement - Invoicing - Purchase Return
Procurement - Invoicing - Service Invoice (Adhoc)
Procurement - Invoicing - Service Invoice (Against Document)

Enhancement Summary:

While doing the aforesaid transactions, user will now be allowed to change the ledgers for GST charges which were restricted previously. There were business scenarios for which we received alot of feedback where user desired to change the ledger. For example, some wanted to change the posting for reverse GST charges. Also, some wanted to change the ledger posting for doing any import transaction on reverse mechanism.

31221 Issues in migrating accounting year have been handled

Module:

Ginesys Web - Admin - Organization - Period - Accounting Year 

Reported Version:

11.125.3 

Scenario:

Issues in migrating accounting year have been handled.

31601 Delivery challans for track secondary sites not reflected in Transfer Out module

Module:

Sales and Distribution - Consignment - Transfer Out Module 

Reported Version:

11.126.0 

Scenario:

1. Create a outright mode track secondary site, say M1. 
2. For M1, define a Transit Via Site - T1 (organization owned consignment mode type) and a Replenishment Site, say C1 which is the HO site (organization owned consignment mode type). 
3. Create a Delivery Challan for M1 site (DC001)for which document site is C1. 
4. Attempt to create a Transfer Out entry for T1 site where connected site is C1. 
5. Observe that while searching Delivery Challan, the Delivery Challans for M1 site are not reflected in the Transfer Out module.

31621  While searching Sales Order item in Production - Working Plan module, filtering by category is not working

Module:

Production - Working Plan

Reported Version:

11.124.7 

Scenario:

1. Open Working Plan module and select Plan Mode - "Sales Order".
2. Press Select Sales Order button.
3. Attempt to filter by Category 02 or Category 3 or Category 4 or Category 5 or Category 6.
4. Observe that the filtering is not working.

32526 Component Item details not getting wrapped in BOM document report

Module:

Production - Setup - Bills of Materials

Reported Version:

11.129.0 

Scenario:

1. Create a Bills of Materials with component items having item details. 
2. Save and run the report. 
3. Observe that the component item details are not getting wrapped in the report.

33097 User with track secondary default site could not log into Ginesys Desktop

Module:

Ginesys Desktop login

Reported Version:

11.130.4 

Scenario:

1. Open the User Master and assign only Track Secondary Site as default site to an user. 
2. Now try to login in GINESYS desktop application using the credentials of the above mentioned user. 
3. Please check the user name and try again. - Error message is displayed.

33108 Document numbers were getting skipped out while creating Sales Invoice

Module:

Sales and Distribution - Outright - Sales Invoice 

Reported Version:

11.129.1 

Scenario:

1. Document numbers were getting skipped out while creating Sales Invoice.

33122 Purchase Order GST report was not showing item configurations

Module:

Procurement - Order Management - Purchase Order

Reported Version:

11.129.0 

Scenario:

1. Open Purchase Order and run Purchase Order GST Reports.
2. Observe that item configurations are not being displayed.

33361 In Receive Item Summary section, Item Description was not showing properly

Module:

Production - Job Receipt 

Reported Version:

11.130.2 

Scenario:

1. Go to Job Order and create a Job Order with 10 quantity of item. 
2. Go to Job Receipt and create a Job Receipt against above Job Order. 
3. Save and open it in edit mode. 
4. Observe that in the Receive Item Summary window, Item Description is not showing properly.

33499 Asteriks (***) are being shown in Rate column in Sales Invoice GST Report when rate is 6 digits or more

Module:

Sales and Distribution - Outright - Sales Invoice   

Reported Version:

11.129.2  

Scenario:

1. Create Sales Invoice with rates of 6 digits or more.
2. Save and run the Sales Invoice GST Report.
3. Observe that asteriks (***) are being shown in Rate column in Sales Invoice GST Report.

33511 Incorrect name being displayed in Modified By column in Purchase Order GST report

Module:

Procurement - Order Management - Purchase Order

Reported Version:

11.130.5  

Scenario:

1. Open any Purchase Order in edit mode.
2. Make some changes and save it.
3. Now run the above report.
4. Observe that the name in the Modified By column is appearing incorrect.

33777 Incorrect data regarding site applicability of General Ledgers reflected in database

Module:

Finance - Chart of Account - General ledger 

Reported Version:

 11.130.6

Scenario:

Incorrect data regarding site applicability of General Ledgers reflected in database.

33151

33151 Transfer Out and Transfer In (Against Transfer Out) charges were getting posted as Sales Invoice and Sales Return respectively

Module:

Sales and Distribution - Consignment - Transfer Out
Sales and Distribution - Consignment - Transfer In (Against Transfer Out)

Reported Version:

11.130.0

Scenario:

Earlier charge amount of the Transfer Out document, was posting as "Sales Invoice Charge" entry type and charge amount for Transfer In against Transfer Out document, was posting as "Sales Return Charge" entry type. Now Transfer Out charges will be posted as "Transfer Out Charges" and Transfer In (Against Transfer Out) will be posted as "Transfer In Charges". 

Note: Migration/Rectification has been done for existing records.